CPYHA ANNUAL MEMBERSHIP MEETING

Transcription

1 CPYHA ANNUAL MEMBERSHIP MEETING May 20, 2014 CHAMPLIN ICE FORUM

2 PLEASE SIGN THE CHECK-IN SHEET J

3 MEETING AGENDA Call to Order Roll Call Motions Ø Approval of Annual Meeting Minutes (2013) Ø Treasurer s Report Ø Gambling Report Election of Officers Committee Director & Coordinator Reports Old Business New Business Election Results Adjournment

4 CALL TO ORDER Collin Aswegan- President

5 ROLL CALL Lindsey Reil -Secretary

6 APPROVAL OF MEETING MINUTES ü Annual Meeting Minutes (May 21, 2013) ü April 2014

7 TREASURER S REPORT Lori Robinson - Treasurer

8 Assets: BALANCE SHEET CPYHA Financials 4/30/2014 Estimated Actual Actual Change Cash 15,737 46,185 30,448 Accounts Receivable Ice Bill Receivables 47,332 9,180 (38,152) Gambling Receivable Total Assets 63,069 55,365 (7,704) Liabilities: Accrued Liabilities 59,109 3,680 (55,429) Deferred Revenue - MN Sales Tax Payable Total Liabilities 59,109 3,680 (55,429) Equity: Unrestricted Net Assets 58, ,194 58,013 Net Income/(Loss) (54,193) (64,308) (10,115) Total Equity 3,987 51,886 47,899 Total Liab & Equity 63,096 55,566 (7,530)

9 CPYHA Financials Actual Actual YOY Variance Registration & Clinics 139, ,711 3,556 Clinics down / teams down Ice Payments 216, ,264 (5,141) Player Rebates - (50,000) (50,000) $240 / Player Rebate Tournament Revenue 16,066 11,943 (4,124) Fundraising Receipts 35,994 38,738 2,744 offset by fundraising expense Gambling Contribution 50,000 75,000 25,000 Misc Revenue 4,979 4,084 (895) Total Revenue 462, ,739 (28,860) Bank Fees (555) (354) 201 OS Contractor Fees (16,678) (12,314) 4,364 accounting fees, taxes Facilities & Equipment (10,165) (9,719) 446 Ice Rental (308,058) (318,123) (10,065) fewer traveling teams to cover the cost Operations (22,946) (18,636) 4,311 traveling coaches reimbursements Fundraising Exp (28,854) (29,322) (468) offset by fundraising receipts Player Development (39,246) (42,259) (3,013) Tournament Fees (45,919) (33,473) 12,446 Reimbursed by traveling teams Tournament Expenses (8,316) (7,966) 350 Governance (26,001) (25,370) 631 Other Exp (13,447) (7,333) 6,114 Skate, BAR, Recruitment Total Expense (520,186) (504,868) 15,318 Profit / (Loss) (excl. Concessions) (57,587) (71,129) (13,542) Concessions Revenue 41,939 40,836 (1,102) Concessions Exp (38,545) (34,015) 4,530 Net Profit - Concessions 3,394 6,822 3,428 Profit / (Loss) (incl. Concessions) (54,193) (64,307) (10,114)

10 CHARITABLE GAMBLING LISA BLAKE (GAMBLING MANAGER) HIGHLIGHTS Profits from Charitable Gambling assisted the Association in meeting our financial obligations of $50,000 to the City of Champlin Additional $50,000 was donated to CPYHA to help with operating costs Completed an annual audit with Mahoney Ulbrich Christiansen Russ P.A. No issues to report Completed Compliance Review with the State No issues to report Both of our sites, 5-8 and Clive s Roadhouse continue to do well

11 CHARITABLE GAMBLING LISA BLAKE (GAMBLING MANAGER) RECOMMENDATIONS Continue to discuss ways to improve profit with MN Gaming Services Have regular employee meetings to ensure there are no issues and that policies are being followed Get new Board members educated and involved Ongoing education with the Gambling Control Board

12 ELECTION OF OFFICERS Please indicate your choice by placing a check mark in the box provided beside the candidate. You may nominate someone not listed on the ballot by writing their name in the space provided. Treasurer q Lori Robinson q Member-at-Large (VOTE FOR 2) q Bjorn Burnevik q Debbie Huybers q

13 CHAMPLIN ICE FORUM Nick Powell

14 COMMITTEE REPORTS

15 HOUSE BILL BLAKE, BUD WILLIAMS, TODD SINJEM HOUSE PARTICIPATION 136 Skaters in House Program (2013 / 2014) 13 more than previous season 59 First Time Skaters (22 Girls / 37 Boys) 25 more than previous season! 12 Teams 8U, Mite A, Mite B(2), Mite C(4), Mite D(4) 102 Returning Mite/8U Skaters ( 2014 / 2015) 29 girls, 73 boys 34 Skaters moving up (2014 / 2015) 10 girls, 24 boys

16 MITE & 8U ELIGIBILITY DATA Moving Up 1 Year 2 Years 3 Years 4+ Years

17 HOUSE BILL BLAKE, BUD WILLIAMS, TODD SINJEM NEXT SEASON Transition to new House Director(s) Continue to improve the SPEED clinics THANK YOU The Jamboree Committee Jamboree Sponsors and Vendors Coaches and Managers CPYHA B.O.D.

18 HOUSE REGISTRATION CAROLEE PETERSON REGISTRATION TOTAL REGISTERED NEW PLAYERS - 60 GIRLS BOYS BOYS GIRLS HOUSE HOUSE

19 HOUSE MGR COORDINATOR AMBYR JOHNSON My role as the House Manager Coordinator is to ensure all House Managers have one point of contact that is available to communicate, mentor and lead managers through a successful season. Before and during the season I did the following: Prior to the season I met with the previous season s House Manager Coordinator to learn the role and get all information needed to move forward. Updated the CPYHA House Team Manager Books( by communicating with Directors/Coordinators by for their updates for the new season)and the Managers webpage. Held a House Manager meeting in November after teams were formed. 7 House Managers, Craig from Champlin Athletic, the Concessions Director and the Jamboree Director were in attendance. Communicated with House Directors, Booster Club, and Other Directors throughout the season Distributed and collected the House Manager Books to/from the House Managers. Communicated to House Managers throughout the season with updates and information for all teams. Was available to help with any questions from all House Managers throughout the season within a timely manner. Recommendations: House Manager Meeting be Mandatory ( for all Managers and Committee Directors/Coordinators). During registration House Managers must know the meeting is mandatory.

20 TRAVELING BILL LAWLER Traveling Committee Members Brian Allen (Board Liason) Steve Boynton Todd Cain Pat Janostin Tom Karges Duane Nelson Dave & Jennifer Peterson (Girls) Rick Theisen Gary Wilson Tammie Zapata Bill Lawler

21 TRAVELING BILL LAWLER Head Coaches THANK YOU! Todd Sinjem Squirt A Derek Witte Wade Gjervold Steve Boynton Matt Grant Joe Janhonen Tom Svendson Kevin Borer Dave Brown Joe Keebler Squirt B1 Squirt B2 PeeWee AA PeeWee B1 PeeWee B2 PeeWee C Bantam AA Bantam B1 Bantam B2

22 TRAVELING BILL LAWLER Head Coaches THANK YOU! Pete Williams Eric Herr Cora Reeves Girls 12U-A Girls 10U-A Girls 10U-A THANK YOU TO OUR ASSISTANT COACHES AND TEAM MANAGERS!

23 LEAGUE RECORDS TEAM WON LOSS TIE PLACE (CHAMPION) Bantam AA th (Elk River) Bantam B nd tied (Andover) Bantam B th (Centennial) PeeWee AA th (Elk River) PeeWee B rd (Blaine) PeeWee B th (Andover) PeeWee C th (Andover) Squirt A rd (Elk River) Squirt B th (Andover Gold) Squirt B th (Irondale) Girls 12U A th (Anoka) Girls 10U A th (Andover) Girls 10U B th (Spring Lake Park)

24 Fair Play Points Lost Team Lost Lost Lost Lost Lost Lost Lost Lost Lost Lost Bantam AA Bantam B Bantam B2 Blue Bantam B2 White n/a n/a n/a n/a n/a n/a n/a Bantam C 6 4 n/a 1 n/a n/a n/a n/a n/a n/a PeeWee AA PeeWee B n/a PeeWee B2 Blue 2 1 n/a PeeWee B2 White n/a 3 3 n/a 1 n/a PeeWee C n/a 2 Squirt A 0 Squirt B1 0 Squirt B2 0 Girls 14U 0 0 n/a n/a n/a n/a Girls 12U A n/a n/a n/a n/a 1 n/a 0 Girls 12U B n/a 0 n/a Girls 10U A 0 Girls 10U B 0 Jr Gold 16U n/a n/a n/a 2 3 n/a n/a n/a n/a n/a Jr Gold A n/a n/a n/a Jr Gold B n/a n/a n/a

25 Winning Percentages Bantam A Bantam B Bantam B2 Blue Bantam B2 White 633 Bantam C 167 PeeWee A PeeWee B PeeWee B2 Blue PeeWee B2 White PeeWee C Squirt A 750 Squirt B1 368 Squirt B2 250 Girls 14U A Girls 12U A Girls 12U B Girls 10U A 417 Girls 10U B 375 Jr Gold A Jr Gold B

26 Bantam AA Team W L T FP Points Elk River AA: Centennial AA: Anoka AA: Blaine AA: Champlin Park AA: Bantam B1 Final Standings Bantam B2 Team W L T FP Points Andover: Blaine: Champlin Park: Centennial: Elk River: Rogers: Irondale-St. Francis North Branch Anoka: Coon Rapids: Princeton Pine City: Team W L T FP Points Centennial: Anoka: Irondale-St. Francis: Spring Lake Park: Elk River Red: Champlin Park: Elk River Black: Andover: Chisago Lakes: Blaine:

27 Final Standings Peewee AA Team W L T FP Points Elk River AA: Andover AA: Blaine AA: Champlin Park AA: Rogers AA: Centennial AA: Peewee B1 Team W L T FP Points Blaine: Rogers: Champlin Park: Andover: North Branch: Elk River: Anoka: Spring Lake Park: Centennial: St. Francis: North Country Blue Devils: Peewee B2 Team W L T FP Points Andover: Coon Rapids: Centennial Black: Centennial Red: Champlin Park: Rogers Blue: Rogers Black; Blaine: Chisago Lakes: Anoka Maroon: Spring Lake Park: Anoka White: Princeton: Elk River Black: Elk River Red: St. Francis: Pine City: North Country Blue Devils: Peewee C Team W L T FP Points Andover: Blaine: Coon Rapids: Centennial: Champlin Park:

28 Squirt A Final Standings Team W L T FP Points Elk River: Andover: Champlin Park: North Branch: Centennial: Blaine: North Country Blue Devils: Rogers: Irondale: Spring Lake Park: Anoka: Pine City: Squirt B1-Blue Team W L T FP Points Andover Gold: Andover Black: Chisago Lakes: Blaine: Centennial Red: Centennial Black: Champlin Park: Squirt B2 Team W L T FP Points Irondale: Chisago Lakes: Princeton: Andover Black: Andover Gold: Blaine: Rogers: Coon Rapids: Centennial Black: Centennial Red: Spring Lake Park: North Country Blue Devils: Anoka: Champlin Park: Pine City: Elk River: St. Francis:

29 Girls 10UA Team W L T FP Points Andover: Elk River-Princeton: Chisago Lakes: North Country Blue Devils: Rogers: Champlin Park: Coon Rapids: NWC River Hawks: Blaine: Centennial: Girls 12UA Final Standings Girls 10UB Team W L T FP Points Spring Lake Park: St. Francis: Andover: Princeton-Elk River Black Chisago Lakes: Rogers: Anoka: Champlin Park: Coon Rapids: Blaine: Centennial: Elk River-Princeton: North Country Blue Devils: Team W L T FP Points Anoka: Andover: Sartell: Blaine: Centennial: NWC River Hawks: Buffalo: Champlin Park: Coon Rapids: Spring Lake Park: Rogers:

30 CPYHA District 10 Tournament Bantam AA Bantam B1 Bantam B2 PeeWee AA PeeWee B1 PeeWee B2 Squirt A Squirt B1 Squirt B2 Girls 12U A Girls 10U A Did Not Place 3 rd Place Did Not Place Did Not Place 1 st Place Did Not Place Did Not Place Consolation Runner Up Did Not Place Did Not Place Consolation Runner Up

31 Regional Tournament Bantam B1 Lake of the Woods 3 CP 2 Andover 4 CP 3 PeeWee B1 Wayzata 3 CP 2 (3 OT) Woodbury 4 CP 3 (OT) PeeWee B1 Little Falls 3 CP 1 CP 5 Bagley 1 North Branch 4 CP 1

32 Registration Projections* Bantams Peewees Squirts Girls 14 U Girls 12 U Girls 10U * based off registration Skaters Goalies

33 TRAVELING BILL LAWLER SPECIAL THANKS Coach Pat Janostin, Bryce Macken and the rest of the staff for their time and dedication to CPYHA, particularly to the Traveling Committee. Coach Jim Koltes for his support and assistance with the Girls Program. Nick Powell and the Forum Staff They are absolutely the BEST!!! J

34 TRAVELING REGISTRATION LISA FISCHER REGISTRATION TOTAL REGISTERED NEW PLAYERS - 20 GIRLS BOYS BOYS GIRLS TRAVELING HOUSE

35 TRAVELING MANAGER COORDINATOR MEGAN LEITNER-BOOKEY facilitated manager meeting last fall served as liaison for travel managers throughout the season communications to managers updated via manager tab through CPYHA website manager book updated and published on manager tab this season Overall, I feel the manager coordinator position is going well. More managers contacted me with questions last season than the previous season.

36 Overall Girls Program 84 Total Girls House 39 girls 8U team with 13 girls 26 Girls on Mite Teams 22 New girls in House program GIRLS DAVE & JENNIFER PETERSEN Traveling 45 girls 3 Traveling Teams 12UA, 10UA, 10UB 14U Eligible players played on JV Team 6 New Girls on Traveling Teams 4 Girls on Traveling Boys teams 1 Squirt B1 3 PeeWee C

37 GIRLS DAVE & JENNIFER PETERSEN 12UA 17 players 15 skaters, 2 goalies D10 Record was Finished in the Top 8 for District 10, earning a spot in District playoffs Took 2 nd place and were Consolation Champions in 2 of their 3 Tournaments

38 GIRLS DAVE & JENNIFER PETERSEN 10UA 13 Players 12 skaters, 1 goalie Ø 2 Girls waived in from St. Francis D10 Record was Lost Consolation Championship in Districts 3 rd place in 2 of their 3 Tournaments

39 GIRLS DAVE & JENNIFER PETERSEN 10UB 11 players 10 skaters, 1 goalie Ø 5 brand new CPYHA players D10 Record was WON Consolation Championship in Districts Took 2 nd place and 3 rd place in 2 of their 3 Tournaments

40 GIRLS DAVE & JENNIFER PETERSEN Other Girls Activities CPYHA Girls Float in Father Hennepin Parade last summer Recruitment Committee taking over float for this summer Banner presentation/recognition of UB State Qualifying Team at Girl s Youth Hockey Day Heggie s Pizza Fundraiser Nordy Skate with the 10UA and 10UB teams

41 ACE JIM KOLTES All Coaches Completed USA Hockey Coaching Programs (Levels and Modules by the Date needed) A number of coaches contacted me on how to get certified and clarification of what they needed to coach for CPYHA. A few coaches contacted me throughout the hockey season regarding skill drills they could use for different levels. Mostly were questions about how to teach skating strides and power skating drills. (This may be something that the association wants to look into to help educate its coaches as it is very important to the game of hockey to be able to skate J ) Coaches contacted me about finding different resources to help with coaching hockey but also a few asked question on how to coach kids in this day and age. (It has changed and this may be another focus the CPYHA wants to look into on how to educate our coaches on how to work with today s young people)

42 APPAREL ANNE ANDERSON As we move forward as an Association and Board, we d like to offer our players and parent s new pieces of apparel each year to choose from. We will consistently choose items that are appealing to both players and parents and will include items affordable to all families. Why are we doing this? As we try to grow our Association and our brand, it is important to have ONE look and feel to us. With our new logo change, it s important to be wearing the NEW logo Having all (most) of our players and families wearing similar apparel when we re out at games/ tournaments creates a sense of loyalty and community and will continue to help grow our Association and have continued success on and off the ice What? Prior to each season we will talk to hockey apparel reps to pick the hottest items We hope that all families will embrace this and support the apparel program! We ll continue to work the apparel program through each teams manager and all items will be purchased at Champlin Athletic

43 CLINICS STEVE JONES FALL SKILLS CLINIC REGISTRATION FALL SKILLS CLINIC OVERVIEW TASTE 87 MITE/8U 53 SQUIRTS 29 PEEWEES 22 BANTAMS 30 10U/12U/14U- 23 PROHYBRID 15 BOYS HS 41 GIRLS HS 16

44 COACHES SELECTION STEVE JONES BOYS TRAVELING PAID HEAD COACHES NON-PAID HEAD COACHES GIRLS TRAVELING PAID HEAD COACHES NON-PAID HEAD COACHES 60% 40% 33% 67% BOYS PAID HEAD COACHES 4 GIRLS PAID HEAD COACHES 2

45 COACHES SELECTION STEVE JONES *PROJECTED BOYS TRAVELING PAID HEAD COACHES NON-PAID HEAD COACHES *PROJECTED GIRLS TRAVELING PAID HEAD COACHES NON-PAID HEAD COACHES 0% 27% 73% 100%

46 COMMUNICATIONS DEBRA HERR 4/1/13 3/31/14 X Visits by X Unique Visitors 531,313 / 16,972 PAGES VIEWED PER VISIT (on avg) 2.98 MINUTES PER VISIT (on avg) 1.58 MOST HITS PER DAY 11/17/13 MOST HITS PER MONTH OCTOBER ST MOST VISITED PAGE CALENDAR 2 ND MOST VISITED PAGE TEAMS 3 RD MOST VISITED PAGE 10UA/TRAVELING TEAMS 4 TH MOST VISITED PAGE DIBS/CLINICS/TRAVELING INFO IMPROVEMENTS FOR DEBRA HERR Of the top 72 hits on the website - only 8U and "mite game" were listed for mite information. All other hits were high school, traveling, or administration (calendar, etc). Communicate the importance of the website and the information available for the mite parents.

47 COMMUNICATIONS COMMITTEE DEBRA HERR CPYHA PAGE LIKES 252 AGE GROUPS FOLLOWERS 11 TWEETS 248 IMPROVEMENTS FOR FACEBOOK doesn t seem to be used by the younger generation anymore Continue to promote the CPYHA TWITTER all game scores were tweeted this year directly from NGIN Consider INSTAGRAM?

48 CONCESSIONS KATIE VERLO (DIRECTOR), KARMA LINDELL (ACCOUNTING) DIBS went pretty good this year and I am thinking it will go better next year. Several healthier food options were made available this year. Requests were made for more fresh items, however fresh items do not have a shelf life so we are unable to accommodate that. We got a new Pepsi sign to display our menu. I am going to be looking for another person to help me in the concession stand through out the season. I will be looking for someone that can help pick up buns and put product away and stock. This would go towards the volunteer hours. I am also looking to store extra cash in the registers for JV/Varsity nights for change. I find we are having issues with people paying with $ and $50.00 bills and we are short on smaller bills. I will also put together a book for what to do when you work at the concession stand and will keep notes posted on the wall as well.

49 CONCESSIONS KATIE VERLO (DIRECTOR), KARMA LINDELL (ACCOUNTING) Concession%Stand%Activity%2013C2014%Season Prior%Season%Ending%Balance: $%%%%%%%%%% 24, Transfer%to%General%Fund%June%2013 $%%%%%%%%%% 14, C2014%Starting%Balance $%%%%%%%%%% 10, Withdrawals 9/6/13 %%%%%%%%%%%%%%(29.00) Al's%Coffee 11/19/13 %%%%%%%%%%%%%%%%% (108.00) Oct.%Sales%Tax 1/28/14 %%%%%%%%%%(200.00) Quarters 9/6/13 %%%%%%%%%%%%(115.98) Mark's%Concession%Repair 11/27/13 %%%%%%%%%%%%%%%%%%% (78.92) Al's%Coffee 1/31/14 %%%%%%%%%%%%%%% (9.60) Postage 9/11/13 %%%%%%%%%%%%(100.00) Cash%Reg.%#1 11/27/13 %%%%%%%%%%%%%%%%% (235.79) Watsons 2/1/14 %%%%%%%%%%(154.90) Katie%Reimb. 9/11/13 %%%%%%%%%%%%%%(60.00) Quarters 11/27/13 %%%%%%%%%%%%%%%%% (164.28) Katie%Reimb. 2/4/14 %%%%%%%%%%(331.78) Royal%Vending 9/24/13 %%%%%%%%%%%%(151.53) Katie%Reimb. 12/2/13 %%%%%%%%%%%%%%%%% (200.00) Quarters 2/4/14 %%%%%%%%%%(145.00) Al's%Coffee 9/28/13 %%%%%%%%%%%%(111.34) Katie%Reimb. 12/6/13 %%%%%%%%%%%%%%%%% (267.00) Al's%Coffee 2/4/14 %%%%%%% (1,354.29) Watsons 10/1/13 %%%%%%%%%%%%%%(90.36) Checks%C%4%books 12/6/13 %%%%%%%%%%%%%(1,024.66) Royal%Vending 2/4/14 %%%%%%%%%%(168.00) Henn.%Cty%Dept.%Public%Health 10/21/13 %%%%%%%%%%%%(200.00) Quarters 12/6/13 %%%%%%%%%%%%%(2,781.53) Watsons 2/15/14 %%%%%%%%%%(200.00) Quarters 10/21/13 %%%%%%%%%%%%%%(32.24) Katie%Reimb. 12/17/13 %%%%%%%%%%%%%%%%% (200.00) Quarters 2/15/14 %%%%%%%%%%(288.64) Al's%Coffee 10/21/13 %%%%%%%%%%%%(218.34) Al's%Coffee 12/17/13 %%%%%%%%%%%%%%%%% (188.45) Katie%Reimb. 2/15/14 %%%%%%%%%%(908.47) Royal%Vending 10/21/13 %%%%%%%%% (2,113.15) Watsons 12/21/13 %%%%%%%%%%%%%%%%% (568.00) Nov.%Sales%Tax 2/15/14 %%%%%%% (2,090.30) Watsons 11/3/13 %%%%%%%%%%%%%%(24.17) Katie%Reimb. 12/21/13 %%%%%%%%%%%%%%%%% (344.93) Watsons 2/16/14 %%%%%%%%%%(653.00) Jan.%Sales%Tax 11/3/13 %%%%%%%%%%%%(573.90) Royal%Vending 12/21/13 %%%%%%%%%%%%%%%%% (119.78) Royal%Vending 2/25/14 %%%%%%%%%%%%(65.44) Katie%Reimb. 11/3/13 %%%%%%%%%%%%%%(34.05) Mark's%Concession%Repair 1/2/14 %%%%%%%%%%%%%%%%% (200.00) Quarters 3/7/14 %%%%%%%%%%(419.96) Jet's%Pizza 11/5/13 %%%%%%%%%%%%%%%%% (9.20) Postage 1/2/14 %%%%%%%%%%%%%%%%% (479.19) Al's%Coffee 3/7/14 %%%%%%%%%%(597.75) Watsons 11/6/13 %%%%%%%%%%%%%%(79.50) Pepsi 1/2/14 %%%%%%%%%%%%%%%%% (689.28) Royal%Vending 3/21/14 %%%%%%%%%%(742.00) Feb.%and%%Mar.%Sales%Tax 11/8/13 %%%%%%%%%%%%%%(60.00) Al's%Coffee 1/2/14 %%%%%%%%%%%%%(3,323.74) Watsons City%of%Champlin%2013/14% 11/9/13 %%%%%%%%%%%%(641.51) Watsons 1/2/14 %%%%%%%%%%%%%(7,500.00) Lease%payment 11/9/13 %%%%%%%%%%%%(106.00) Royal Vending 1/14/14 %%%%%%%%%%%%%%%%% (200.00) Quarters 11/14/13 %%%%%%%%%%%%(100.00) Cash%Reg.%#2 1/14/14 %%%%%%%%%%%%%%%%% (150.66) Katie%Reimb. 11/14/13 %%%%%%%%%%%%(200.00) Quarters 1/15/14 %%%%%%%%%%%%%%%%% (412.69) Royal%Vending 11/14/13 %%%%%%%%%%%%%%(89.54) Katie Reimb. 1/15/14 %%%%%%%%%%%%%(1,894.82) Watsons 1/15/14 %%%%%%%%%%%%%(1,327.00) Dec.%Sales%Tax Total%Expenses %%%%%%%%%%%(35,927.66) Deposits 10/2/13 %%%%%%%%%%%%%% /29/13 %%% 2, /28/ /9/13 %%%%%%%%%%%%%% /4/13 %%% 2, /31/14 %%%%%%%%%%%%%%%%%% /18/13 %%%%%%%%%%%%%% /17/13 %%% 2, /10/ /23/13 %%%%%%%%%%%%%% /17/13 %%% 2, /10/14 %%%%%%%%%%%%%%%%%% /25/13 %%%%%%%%%%%%%% /23/13 %%% 1, /10/ /1/13 %%%%%%%%%%%%%% /23/13 %%%%%%% /19/ /4/13 %%%%%%%%%%%%%% /3/14 %%% 2, /19/ /8/13 %%%%%%%%%%%%%% /8/14 %%% 2, /28/ /13/13 %%%%%%%%%%%%%% /13/14 %%% 1, /10/ /19/13 %%%%%%%%%% 2, /22/14 %%% 1, /10/ /21/13 %%%%%%%%%%%%%% /22/14 %%% 1, Total%Deposits %%%%%%%%%%%% 41, Current%Balance $%%%%%%%%%% 16,076.41

50 CONCESSIONS KATIE VERLO (DIRECTOR), KARMA LINDELL (ACCOUNTING) CHAMPLIN PARK YOUTH HOCKEY - REBEL CONNECTION CONCESSION STAND REPORT SEASON Balance from 12-13season end $**** 14, Transfer*to*General*Fund* (4,000.00) Season Starting Balance Total Expenses Cost*of*Goods*Sold ( ) ( ) Watson's Cash*for*registers ( ) ( ) Royal*Vending Health*Permit (168.00) (79.50) Pepsi Lease*to*City ( ) ( ) Al's Coffee Sales Tax March March 2014 ( ) ( ) Katie's exp.-buns, cleaning supp, etc. Postage (18.80) (419.96) Jet's Pizza Checks (90.36) (150.03) Repairs Repairs (150.03) (18.80) Postage ( ) (90.36) Check books Deposits (168.00) Health*Code*Permit*Henn.*County ( ) Lease*to*City ( ) Cash for registers (108.00) Oct*2013*Sales*Tax (568.00) Nov*2013*Sales*Tax ( ) Dec*2013*Sales*Tax (653.00) Jan*2014*Sales*Tax (742.00) Feb/Mar*2014*Sales*Tax Ending*Balance $**** 16, ( ) Season*Profit $****** 6, Cost*of*Product*13Z14 (22,742.47) Cost*of*Product*12Z13 ****************** (21,955.86) Cost*of*Product*11Z12 ****************** (24,498.47) Total*Deposits*13Z14 41, Total*Deposits*12Z13 ******************* 40, Total*Deposits*11Z12 ******************* 44, Total*Profit*13Z14 ********************* 6, Total*Profit*12Z13 ******************* 14, Z*total*includes*lease*payment*to*the*city Total*Profit*11Z12 ******************* 14, Z*total*includes*lease*payment*to*the*city

51 EQUIPMENT PAT NELSON (GOALIE), BILL BLAKE Goalie Equipment Recap Outfitted 17 goalies - down from 25 last season Some families have elected to either purchase or borrow used gear to avoid the rental fees We had an increase in the goalie position this past season with the Mites. The majority of the Mite coaches are using the gear for offseason training The rental fees are estimated at $900 for the season Repairs and sterilization of the equipment will be done in the offseason which usually saves the association and additional $500 dollars this year

52 FUNDRAISING GAYLENE BOSHEA FUNDRAISING HIGHLIGHTS Candy Bars Cost $6,252 Buyout $17,925 Sold $12,740 Profit $24,413 House Ø 33 Sold Candy Bars Ø 101 Chose Buy Out Traveling Ø 58 Sold Candy Bars Pizza Cards Cost $2,682 Sales $5,500 Profit $2,818 Wreath Sales Ø Gross Wreath Sales $29,949 Ø Ice Rebates $14,975 Ø 138 Chose Buy Out

53 ICE TAMMIE ZAPATA 2013/2014 Ice Summary Hourly rate increase of $10.00 an hour at BP Removal of Anoka Ice Additional ice requirements for prime hours at SuperRink at a rate of $ an hour YoY Budgeted hours reduction of 4% Actual Hours purchased after budget reduced by 2%, however additional hours to cover prime hour needs was purchased of 4% 30% of hours was planned as shared, however we had an increase of 12% equating to 42% of ice time shared Loss of Jr. Gold and U14 Tournament adjustments after hours purchased and games scheduled Traveling Scheduled Hours Sold Ice CPHS Total Hours Used Budgeted Hours Goalie Clinic Mites Speed Clinics , , Actual Hours , ,570.38

54 2013/2014 Ice Traveling Breakout Shared Actual Hours Hours Home Game Count Aw ay Game Count Team Budget Indoor Indoor Outdoor Total Variance % Var Districts - ice for district booked but not build into budget *est 85 hours mid Fed - M ar BANTAM AA % BANTAM B % regions BANTAM B % 14U A (6.25) -23% adjusted after hours purchased due to co-op Pee Wee A % regions Pee Wee B % regions Pee Wee B % Pee Wee C % 12U A % Squirt A % Tried to balance hours/increased shared ice to keep cost allocation Squirt B % Tried to balance hours/increased shared ice to keep cost allocation Squirt B % obtained approval to keep hours lower than other squirt level teams from D10 10UA % Tried to balance hours/increased shared ice to keep cost allocation 10U B % Tried to balance hours/increased shared ice to keep cost allocation Totals , %

55 ICE TAMMIE ZAPATA Recommendations Reduce Ice Hour Budget/Allocation need to align based on team size estimated For scrimmages, these need to be schedule home and away to ensure fair ice consumption across all teams Increase shared practices - % increase to be determine by board Schedule Mites on Outdoor Ice Monday-Friday Outdoor ice for Mite level to be shared All tourneys to be scheduled and locked in prior to game schedules Reduce the ability for schedule updates and changes within the internet site Coach availability must be provided prior to game scheduling to adjust practice and game schedule assignments Include in budget assumption on district, region and state ice for all teams that qualify

56 MN HOCKEY COLLIN ASWEGAN Updates Tim Timm retired as Director of District 10 Colleen Donovan is the New Director of District 10 All Mites will be playing cross ice hockey following the ADM model Hockey Day in Elk River was a huge success. District 10 got great reviews Try Hockey for Free (November 75 sites, 1800 Participants) (March 48 sites, 1168 participants) CPYHA participated in both events and have submitted information to get 5-7 new sets of hockey equipment for the new players trying hockey next year. USA Rosters will be online next year. Training sessions will be scheduled for the new product.

57 PLAYER DEVELOPMENT JARED ANDERSON Brought Troy Stevens and Gino Guyer from Diane Ness ProEdge Power out to work with different mite groups on skating/skills on 3 separate occasions last year. This was on a pilot basis. Feedback was mostly positive. Talked with them about coming back out to do a coach the coaches session including on-ice and classroom session with video for next year. Have talked to them about helping out in our fall clinics and they are open to it. Need to get on their calendars sooner rather than later. Could roll out to house and traveling next year. Had some contact with USA Hockey for a free coach the coaches session as well. Idea for next year. Discussed potential coaches mentorship program within association. Idea for next year. Coaches should start using Sweet Hands Hockey website more frequently in their training. Use it or lose it as a resource. Committee will start meeting earlier this year to have more ideas and plans in place for next season and execute the plans. Committee was formed at beginning of season last year. Any interest in a summer training program once a week (Sunday nights perhaps) on the outdoor rink at the Forum? Street hockey, roller hockey, stickhandling, shooting, dryland, etc.? Any volunteers to help set up and run? Do we need permission from Nick? Any liability issues?

58 RECRUITMENT GABE MILTON Held TASTE OF HOCKEY event at Champlin Ice Forum August 17th, 24th, September 7th, 14th, 21st and 28 th. The event coincides with fall clinics and takes place on 6 separate Saturdays in August and September. This event was a huge success that saw over 100 kids new to hockey participate. We held multiple hockey 101 meetings for families being introduced to the sport that included Q & A sessions, information about equipment, and information about what to expect in your first year of hockey. There were daily door prizes given (knee hockey sticks, pucks, apparel and gift certificates to local shops). There was a pizza party on the last day where we gave 4 Total Hockey Starter sets to kids who had already registered for the upcoming season. Registrants of Taste of Hockey were informed that they would automatically be eligible to win one of these four sets upon completion of registration. Approx. cost for pizza party and door prizes totaled $400

59 RECRUITMENT GABE MILTON Purchased 4 new banners and 12 new yard signs promoting registration and Taste of Hockey event totaling approx. $600 Built interactive snipers edge shooting display to be used at exhibitions, carnivals and festivals. Had a booth at Kiddie Carnival in which shooting display was also used. Primary goal was to recruit for Taste of Hockey. Set up information tables at CBPA and Dayton Elementary during school orientation to promote registration. Created a TASTE OF HOCKEY page on the CPYHA website. Took part in USA Hockey s 2 X 2 challenge that rewards associations with complete starter sets for participating in a number of challenges. These challenges included an equipment drive, and 2 separate try hockey for free days. For our participation in these events we will receive 5 Total Hockey

60 SAFETY LISA MACKEBEN Body Positioning Clinic was held in Aug open to CPYHA players. Jim Koltes provided 1/2 hr classroom instruction, 1 hr on ice instruction. Baseline Tests were offered to CPYHA players age 10 and over. Testing fee $5 paid by player: room rental for 4 hrs paid by association. Safe Sport: Reviewed and made recommendations to board: locker room policy and a Safe Sport Coordinator.

61 SPECIAL EVENTS BE A REBEL PROGRAM MITE JAMBOREE PARENT RELIEF NIGHT S.K.A.T.E.

62 MITE JAMBOREE TRACY PAJUNEN The Mite Jamboree was held the weekend of Fri, Feb 28 to Sun, March 2nd with 215 Mite/ 8U players participating. We had 12 teams from CPYHA and 6 visiting teams (Rogers, St. Francis, Centennial and Coon Rapids) that played in 7 full ice games and 12-1/2 ice games. All CPYHA players received a bag tag, trophy and medal in addition to other small participation gifts. Players had the opportunity to pre-order jamboree t-shirts, donated prizes for all participating were given away during the coaches game through a prize chuck-a-puck and a lollipop tree, and each mom was given a personalized hockey pin to wear. Small participation gifts were given to the visiting teams as well. During the weekend, the lobby was home to vendors from Airbrushed Hats, Champlin Athletic, Violet Victoria Jewelry, and Linhoff Photography. In addition to the games played by the kids, the weekend included a great coaches game, the Mite Skills competition and each of the CPYHA team was provided a pizza or donut party to wrap up their season.

63 BE A REBEL PROGRAM BJORN BURNEVIK BAR Hosted golf tournament. OK turnout, raised close to $2k. Fun day Bought BAR shirts for everybody in the association Hosted Beer bust, ok turnout raised close to $1k. Organized Hockey Hair contest -lots of participation Did mite skills competition - did not have willing volunteers to help with traveling Need somebody to run and expand this program next year

64 PARENT RELIEF NIGHT DEBBIE HUYBERS 2014 HIGHLIGHTS Held at the America Legion The American Legion donates space and equipment Paid $ for the band Provide volunteer bartenders 150 people in attendance (similar to last year) New band: Lady Luck CPYHA donates $ towards the event Over 50 prizes were given away Including a 42 Flat Screen/Smart TV Games were added this year to promote crowd interaction Hammerschlagen Beer Pong

65 PARENT RELIEF NIGHT DEBBIE HUYBERS Local Business Donors Broadway Pizza Champlin Athletic Hudy s Cafe Sammy Perrella s Von Hanson s Clive s Roasted Pear Pat Janostin Training Camp Holiday Prohybrid Goalie Training CPYHA Registration Kai Salon Q Fanatic Cherry Berry Velocity Training

66 S.K.A.T.E. WE HAD 196 PARTICIPANTS THIS YEAR DUE TO UNFORSEEN CIRCUMSTANCES THE SKATE BANQUET WAS CANCELLED LAST MINUTE AND REPLANNED ON SHORT NOTICE OVERALL THE SKATE CELEBRATION WAS A SUCCESS! VENUE WAS MOVED TO THE CHAMPLIN FORUM AS A SKATE PARTY 122 PARTICIPANTS RSVP D FOR THE EVENT + FAMILIES WERE WELCOME TO ATTEND EACH PARTICIPANT WAS GIVEN A BAG WITH THEIR CERTIFICATE, BAG TAG, ORIGINAL TEACHER COMMENTS AND A STICK HANDLING BALL WITH CP LOGO (FROM CPYHA) WE PROVIDED PIZZA AND SODA TO PARTICIPANTS WITH ADDITIONAL FOR PARENTS AND FAMILIES TO PURCHASE TEACHER COMMENTS WERE DISPLAYED ON THE GLASS FOR EVERYONE TO VIEW WE HAD PRIZE DRAWINGS THROUGHOUT THE EVENT THAT PLAYERS NEEDED TO BE PRESENT TO WIN, AS WELL AS A CLINIC AND REGISTRATION DRAWING WHERE ALL PARTICIPANTS NAMES WERE ENTERED.- 1 NAME WAS DRAWN FROM HOUSE, GIRLS 8U,10U, 12U & BOYS TRAVELING BUDGET WAS SET AT $2000 (SAME AS 2013) THIS COVERED SUPPLIES, PARTICIPATION GIFTS, PIZZA, SODA AND PRIZES GOING FORWARD THIS FORMAT SEEMED TO WORK REALLY WELL, THE KIDS HAD FUN, IT WAS MORE OF A PARTY! I WOULD RECOMMEND DOING SOMETHING SIMILAR NEXT YEAR AT THE END OF MARCH. A SPECIAL THANK YOU TO THOSE WHO VOLUNTEERED DURING THE EVENT WE WOULD NOT HAVE BEEN ABLE TO PULL IT OFF WITH YOU!!! AMBYR & BRENT JOHNSON, DAVE & MICHELLE BAKER, LORI ROBINSON, LINDSEY & TIM REIL, DAVE & JENNIFER PETERSEN, LAURIE PETERSON, JOHN O DONOGHUE BJORN BURNEVIK & ANNE ANDERSON

67 SPONSORSHIP JOHN O DONOGHUE PROPOSED SPONSORSHIP LEVELS Category 1 Jersey ($2,000) Team Age Group (Additional fees apply) Gender (Additional fees apply) Social Media ($2,000) Twitter Facebook s Category 2 Arena ($1,500) Team picture area Boards around concourse Tournament ($1,500) Mite (Rebel Rouser) Shirt / Booklet Outdoor (Classic) Shirt / Booklet Squirt & PeeWee (Thanksgiving Classic) Shirt / Booklet Category 3 Golf ($1,000) Foursome Hole Sponsorship Twosome Website ($1,000) Size Location Category 4 Be A Rebel ($500) Shirts Skills Comp Parent Night Player Development ($500) Sponsorship on s Sponsorship on shirts Sponsorship in training center SKATE ($500) Advertising during banquet One time social media in recognition of the Kids Mite Jamboree ($500) Advertising in Book Advertising on Scoreboard Advertising on shirt

68 SPONSORSHIP JOHN O DONOGHUE PROPOSED CPYHA Sponsorship Packages Rebel Sponsorship - $5,000 All of the above options Tax Deduction Blue Sponsorship - $3,000 Pick one item from each of the Categories 1, 2 & 3 Pick two items from Category 4 Tax Deduction White Sponsorship - $1,500 Pick one item from Category 3 Pick three items from Category 4 Tax Deduction Grey Sponsorship - $500 Pick two items from Category 4 Custom Sponsorship -$TBD$ Can t decide on which package; build your own to suite your needs!

69 TOURNAMENTS WADE & SHEILA GJERVOLD 2013 REBEL THANKSGIVING CLASSIC The 2013 tournament was quite a success. We weren t able to completely fill the Squirt bracket and had to play a 6 team pool play tournament but the Peewee bracket was full with 8 teams. The profit from the tournament was approx. $3700 (up from $700 in 2012 and $1,700 in 2011). There were no notable complaints but one team voiced that they didn t like the fact that the 3 rd period was running time if the game margin was greater than 2 goals. This was a choice made by me as an attempt to mitigate the risk of games running late (a big issue in the 2012 tournament). While the tournament was a success, it was on the cusp of not happening due to lack of registrations. Through mid- October, we had only 4 teams in each brackets but, due to tournament cancellations in Moundsview and Elk River, we were able to come up with a viable number of registrants. A special thanks to all the volunteers (Michelle Knowlton, Pat Qualley, Halle Garcia and Andrea Gjervold in particular) for making the tournament a success.

70 TOURNAMENTS WADE & SHEILA GJERVOLD REBEL THANKSGIVING CLASSIC (CONT) We have already started the planning for the 2014 tournament and are hoping that 2 nd time around (for us) it will be even better. I am suggesting that we create a new position Thanksgiving Classic Coordinator that is a parent of a team member participating in the tournament. Sheila and I spent the entire weekend at the rink and it was fun but may seem a bit more like work if our own son hadn t been participating. I think the position is important because there needs to be a single point of contact available at the Forum for any questions/issues. The Forum management planned to have an outdoor tournament over the holidays but it was cancelled due to lack of interest. I m not sure if they plan to try again this year but will ready to assist in any way we can.

71 TOURNAMENTS WADE & SHEILA GJERVOLD TEAM TOURNAMENTS I solicited feedback from all the head coaches on tournaments they attended and made all efforts to make sure we returned to favorable tournaments and avoided those that got a bad review. I didn t hear any specific complaints about tournaments attended this year but have requested feedback again from this season s head coaches and team managers to make sure we only return to tournaments that were a good experience. One mistake I made was registering B2 teams for open B tournaments. I will avoid that all costs for the upcoming season. We did have some issues where the tournament committee secured lodging for out of town tournaments and later, when teams were formed, the team wanted to change accommodations. In many cases, it wasn t a big deal but there were a few where the late cancellation reflected poorly on our organization. We will be working through ways to make this better in I will begin to schedule for the season soon and welcome all suggestions.

72 VOLUNTEER COORDINATOR Introduced first year of Dibs for CPYHA Developed and Communicated official Volunteering Policy and Requirements Created Volunteering page on website Handled 300 issues since September 15, see Development Opportunities section TRACY JOHNSON Coordinated hours for: 7 Events (e.g. Wreath Fundraiser, Tournament, Speed, Tryouts, BAR ) 25 teams 26 Committees Concessions

73 VOLUNTEERING METRICS Originally 336 players, then we lost some players, gained some players With Dibs tracking complications we netted 257 families Number of hours Required 4,785 Number of hours Earned 5,590 Seems like we should be Golden Right? Wrong. 13% of the families do more than 150% of their required hours (and I have been known to stop adding, when I know someone has more than met requirement.) Number of Families Complete % Number of Families 75-99% Complete 14 5% Number of Families <75% Complete 24 9% (and 10 of those had 0 hours) As of today, the names of those 24 families are in the hands of Lori and Colin.

74 Volunteering Development Opportunities Process and Procedures were still very unclear to most Need better training for ALL members, not just new families Need better training and adherence for ALL committee members and managers Turn-times not ideal, given one-man-band Adding committee members for next year (currently 5 tentatively interested parties) Shift Manager: dibs item/shift additions, cpyha.com dashboard updates, concessions shift sheets Role Credit Manager: Credit form collection, dibs updates Committee Coordinator/Director: all communications, policy, process/ procedures, season-start Dibs set-up, season-end volunteering reporting/ reconciliation

75 Volunteering Development Opportunities (cont) Dibs system issues Registered players aren t linked to various profiles within Dibs e.g. Profile: Joey S vs. Registration: Joseph Simon Registered players don t match Rostered Players No way to remove a registered player from Dibs e.g. 14U girls who moved up to High School are still on Registration Registered Coaches somehow flow into the registered players bucket, thus appearing in Dibs as having required hours No way to update profile/dibs info for a member Reporting is lacking Reports don t show all the needed fields Data needs to be fully exported to Excel and manually manipulated

76 Volunteering Next Steps Engage new Committee Members Work with Dibs to refine capabilities (as part of upgrade, hopefully) Set up the following CPYHA Sessions: Let your voice be heard open to any and all regarding what works and what doesn t with the current policy doesn t mean it WILL change, but we want to hear how it could be better o All team-related hours should count toward requirements? o Coaches with multiple kids on same team? All Member Volunteering Training this needs to be done early after registration closes, but before teams are formed Manager Training required

77 Volunteering Next Steps (cont) Committee Members should be a requirement that committee members attend one of the trainings, be it Manager or the All Member Hold Volunteering Policy Meeting with Board Review learnings with Board after the Let your voice be heard session Discuss other outstanding policy questions Concessions No-Shows Identify any appropriate modifications to policy/procedure Vote on it Document any approved changes PREPARE FOR ANOTHER GREAT SEASON OF VOLUNTEERING AND REMEMBER, IT S FOR THE KIDS!

78 WEB REGISTRATION MEGAN LEITNER-BOOKEY Clinics seemed to see a slight decline in numbers last fall. Would like to get clinic information out before the end of school if possible to provide ample time for registration. Split payment option seems to be working well to allow families to divide registration costs with many families taking advantage of this option. Would like to continue to see any fee waiver codes be handled through NGIN as one time use codes. Set up coaches registration last season (at Lisa's suggestion) to assist in knowing which coaches had turned paperwork in and which ones still needed to submit paperwork. This seemed to streamline the paperwork process. No major issues with registration. One change I would like to see for next season added to registration: Giving families who intend to buy out their volunteer hours the option to elect to do so during the registration process (if possible, will have a second screen that asks if they are sure they want to buy out and by doing so will result in cashing volunteer check of $xxx upon receipt). This should aid in trying to sort out volunteer credits at the end of the season by giving members the ability to opt out and pay their fee right away if they are not planning to sign up for hours.

79 ELECTION RESULTS

80 Congratulations NEW board members!

81 OLD BUSINESS

82 NEW BUSINESS Welcome NEW Committee Directors & Coordinators! Communications Director Laurie Zahalka Registration Director Ambyr Johnson House Mgr Coordinator Becky Maifeld House Directors Joe Olson, Ross Jerpseth, Todd Sinjem Ice Liaison Bud Williams Mite Jamboree Brad Solomon

83 ANNOUNCEMENTS A special THANK YOU to everyone who volunteered this year! Without the help of our volunteers, a successful hockey program would not be possible! There are several open Director and Coordinator positions for the season, please consider filling one of these roles. If interested, visit cpyha.com and click on the BOARD/ COMMITTEE tab for more information, including directions on how to apply (Directorship Application).

84 ADJOURNMENT Have a great summer, see you next season!