Pleasant Ridge PTA Meeting Minutes. November 10, 2016

Transcription

1 In attendance: Jennifer Steben, Megan Brwn, Melissa Wild, Amy Spner, Meg Phillips, Lindsay Winkler, Kevin Mussn, Peter Campbell, Lrrie Welzbacker, Amy Leightn, Janet Dilln, Daisie Scharmen, Jackie Sweet, Natalie Samp Call t Order: Meeting was called t rder at 9:04 am Welcme and updates (Jennifer Steben, President) Thank yu t Amy Spner! Great jb n Fall Fundraiser Amy Gd culd nt make it, but we will discuss cmmunicatin mre next time. Amy had a huge hand in the Fall Fundraiser thank yu t Amy G! Natalie and Amanda did a great jb with assembly Thanks t Melissa fr handling all f the mney Lts f psitive feedback frm cmmunity and ther schls Fcus mving frward will be mre n enrichment and passives Principal s update playgrund editin (Kevin Mussn) Meeting n Thursday with Kim frm Miracle playgrund Lking at equipment fr kindergarten age grup May be installed this year r may have t wait until spring 1-2 pieces f equipment Technlgy Apple TVs are being installed 15 ipads per rm (nn-next Gen rm) 90 Chrmebks fr general ed Need 2 tech charging carts (~$1000 each) t keep technlgy mbile There is a sale ging n right nw Additinal needs: Makers carts riginally wanted a Makers Space in the ld Spanish classrm, but needed the space fr the extra kindergarten rm Carts wuld have materials similar t the Scrapbx stre in Ann Arbr fr 4 C s activities Need mney fr carts as well as fr items t fill it and rganize it Maker Cart Chair t rganize and maintain the carts (estimated cst t keep stcked = $3/week) Jackie vlunteered t chair and Meg vlunteered t assist Can we get the carts frm smewhere like Ikea rather than paying $1500 fr an fficial Maker Cart? Need ne per hallway Jackie and Meg t cme back in 2 weeks with ideas Spider web is staying in place and there is n intentin t take it ut currently nce smething is pulled ut and mved it is very difficult t have it recertified as safe. Swing bars have had mre injuries than the spider web this year, per Kevin The plan is t instead Increase what we are ding in the back area creating a play area fencing it in and pssibly adding mre equipment in the future area n lnger flds since we had the grading wrk and sd $10,000 apprved fr equipment already we need t cmmunicate what we bught and hw much it cst. Bnd did nt cver playgrund equipment Sinking fund dllars are used fr parent lp signage, sd, repairs Keeping it away frm the bnd saves labr csts Strategic grant vte fr $2000 fr 2 Chrmebk mbile charging carts unanimusly apprved

2 Kevin t crdinate with Melissa TV installed by early next week Mnday r Tuesday Staff update (Lrrie Welzbacker & Pete Campbell, 3 rd Grade) Secretary update- pass minutes and membership update (Megan Brwn) Mtin t apprve: Janet Dilln Secnd: Jackie Sweet Bench list nn-members = 96 G thrugh Amy Gd t send t nn-members n bench list Will d anther membership push in January Fall Fundraiser wrap up and passives (Amy Spner, VP Fundraising) Fall Fundraiser clse It was a fantastic team effrt and a super fun day! Still waiting n check frm Get Mvin Crew $380 taken ut fr pledge frms & stickers Nt a single class that had 100% registratin Sticky ninjas fr $10 entry Jackie suggested we watch wrding/language n s (i.e. using the wrd vital ) It is mre than 50% f ur budget, s we cnsider it vital, but perhaps we culd use a sfter tuch when reaching ut t families Shuld we instead give an idea f what the mney ges tward? Get Mvin Crew will send us all the stats regarding hw many reached the $75 gal List f wh registered and wh didn t Amy can easily get that data and can get it t teachers if needed Pete nted that nt everyne has gd internet access at hme/access t technlgy, s teachers culd ptentially help if they knew wh needed t register If they turned in envelpe it cunted as registratin Natalie nted that teachers seemed uncmfrtable during the assembly Fd waste was a cncern with the ice cream Separating the kids based n their dnatin was anther issue Can we d smething where everyne can participate rather than creating that separatin? Mvie and ppcrn day? Opprtunity t teach cping with differences Is it best t have the challenge and the assembly all n ne day? This was a suggestin frm the teachers last year Kevin nted that fundraising insides schls is an unfrtunate need; mving frward, we need t cnsider what wrked and what did nt It was a lng day fr all Mney greatly benefits the teachers and students We want t make everyne feel cmfrtable with prcess Let s think abut what we can d differently, but als fcus n the psitives Celebratin assembly rather than rewards? Tickets fr raffle based n the amunt raised (Meg) Jennifer will find ut mre abut what each schl did and get feedback, share sme ideas Shuld the reward be nn-fd related?

3 Passives Issue f respect t authrity figures (ice cream sundae, pie in the face) Kevin said he willing t d whatever and he desn t feel that it changes the attitude f the kids the next day. High 5 values are still in place. There was sme misunderstanding abut ninja warrir celebratin participatin based n dnatin (Lrrie) Hw t change things fr next year? (Amy Spner) we need the mney t d what we re ding hw d we d what we d in a cmfrtable way fr everyne sme dissatisfactin with s and grade rep cmmunicatins that went ut Per Kevin - building cmmunicatins need t g thrugh him. Amy will cmmunicate with Kevin and Kevin will send it ut t the teachers Adding the vice f the teachers t hear what we can d t make sme changes they hear things that we dn t hear Lrrie r Pete cmpse t the teachers fr Fall Fundraiser feedback and Kevin will circulate t staff Chairs fr Fall Fundraiser shuld be set by April, depsit ges ut in May minimally a staff f 4 (2 fundraising and 2 assembly) Lrrie added that the teachers really appreciate all the hard wrk that ges int the fundraiser Pizza Czar Amy Hammns t tuch base with Michelle frm Dmins Buy ne get ne free cards t sell fr $10 Dmines will dnate them t us this year we can sell them at 100% prfit Original dugh nights-we n lnger have tw places participating D we g back t dugh night? Dugh mnth? Intake was pretty small last year ~$800 Other businesses? Bx Tps Paulina and Crystal numbers just under $700 fr 1 st cllectin Dwn frm last year Need t get ut in frnt f the Kindergarten parents befre schl year privacy cncerns A lt f nise at the beginning f the year d Bx Tps get lst in the shuffle? Flyer in first day flders + reminders befre cllectin date Are there fewer bx tps ut there n prducts? Pinterest handuts where kids can glue bx tps n? - cncern is that they will stp cllected at 25 r 50 f whatever the sheet hlds Shuld we d that type f cllectin with just kindergartens? Scrip launched this week with zer return inf went hme in flders this week really quick turnarund fr first cllectin Peple will likely d it nline and rders are due every ther week. Amy G and Amy S will wrk n scial media reminder Busch s Yankee Candle rders are due tmrrw ($385 in sales as f last night) Amazn Smile Bk Fair (Amy Leightn, Chair)

4 Need bk fair vlunteers fr pancake night Mney fr bk fair by 12/14 (Melissa will get $300 in change and $200 fr pancakes) There are extra cash bxes in clset s mney is secure Is there rm in the ffice safe t stre mney? There are always a few kids wh dn t get bks We have schlastic dllars it was prpsed that nce per year we dnate $50 in Schlastic bucks fr teachers t use at their discretin fr these kids We are als dnating balance f t-shirts fr thse wh can t affrd it (~20 shirts) Fllw up with Amber Sartri s it culd cme frm her and nt frm teachers r PTA Jennifer will fllw up with Kevin There was a discussin arund whether r nt t take the 3000 prjected revenue frm Schlastic bucks ff the budget since it ges t incentives fr fundraiser, teachers, science bks fr science fair, etc. Plan is t see where we are with Schlastic bucks fr December Classrms cme t hliday bk fair n 12/15 and 12/16 - if they rder nline it may nt be back in time fr the hlidays we will state this n the flyer Treasurer Update fllw up n mini grants frm last time, lk at budget pst Fall Fundraiser (Melissa Speicher) One mre mini grant Emily Oulette fr Ann Arbr Symphny Instrument Petting Z at Art Night ($100) Shuld we add t budget fr curriculum nights (had $200 budget)? Meg made mtin t add $100 t curriculum night budget fr Instrument Petting Z t make it permanent Daisie secnds Meg will Emily Clark mini grant fr $550 fr tw standing desks it was in the wrng flder (shuld we get rid f bx with hanging flders in ffice?) fundatin apprving grants fr standing desks -Jennifer will check in with fundatin first $4200 fr traditinal fundraiser expenses VP Enrichment update & Cmmunicatin discussin (Meg Phillips) Pancake supper flier - $5; all yu can eat age 2 and up Bk with king pancake have nt dne yet need t make sure we are gd with the date Already tied t bk fair fr 12/14 Make it a mvie night if King Pancake is unavailable Paying staff vlunteers with schlastic bucks ($50) Lrrie crdinates staff Will need vlunteers Meg t fllw up with Amy G and King Pancake If nt, Jennifer will ask ther principals if they use a different vendr, then we gt t mvie Shuld we scrap king pancake if we aren t making mney n it? Just d a Christmas mvie with bk fair? Made ~$800 last year District is against ding smething Christmas Will have t run mvie by Kevin if it s a hliday mvie Parent teacher cnferences Sign Up Genius is up and filling nicely Add mre peple fr clean-up at least 2 Parade (Natalie) Jill and Natalie chaired last year and felt that it was t chatic t walk in the parade

5 January We will plan t tailgate here at PR r n parade rute Per Janet, we cannt rpe ff an area, but we can put dwn blankets r ask a business if we can use their area (Bank f Ann Arbr was a suggestin) Christmas parade starts at the firehuse Jennifer and Janet will reach ut t cntacts at Bank f Ann Arbr Need vlunteers fr setup and clean up & we need a Sting Last year Bush s dnated dnuts and water, but had t buy a lt mre This year we will plan fr dnuts and ht chclate Oriental trading r glw necklaces? Natalie s mm made 100 hats last year and they were gne Dnatins fr ht chclate/dnut tailgate $100 budget Lindsay will dnate decratin Flyer shuld g ut sn parade is December 3 rd Janet will let Meg, Natalie, and Jennifer knw abut Bank f Ann Arbr Dean Garbarz Science Fair 1/25 in evening 2 time slts Pre-rder pizza ptin? Dean may need extra Supprt because Ms. Spears isn t here anymre ne ther helper Supplemental statins with questins Mvie night 1/20 Jackie Bester t chair Math night 2/22 Amy G t chair- may need sme assistance Art night 2/9 Natalie t chair Prizes? Schlastic bucks drawing? Bks Bk Bing March Spring Event table discussin until next meeting Table cmmunicatin discussin until next meeting briefly, Meg had been sending staff s t Pete and Lrrie t send ut Kevin prefers t send them ut. We need a very clear chain f cmmunicatins Amy S, Jennifer, Meg, and Kevin t meet t discuss this further VP Vlunteers update (Lindsay Winkler) PTA Clset (Jennifer Steben) Auctin and spring event planning (Jennifer Steben) Grade Rep updates (Amy Wallen, Cris Supina, Jill Stacy, Jackie Sweet) Open/ther team business & clse (Jennifer Steben) Meeting adjurned at 10:55 am Next meeting will be Thursday, Dec. 8th, 9 am in the Teacher s Lunge