HBA Board Meeting Minutes

Transcription

1 Hpkins Baseball Assciatin Meeting: February Bard Meeting Date: Tuesday, February 13, 2018 Time: 7:00 P.M. Lcatin: Hpkins Pavilin HBA Bard Meeting Minutes Date time Tuesday, February 13, :46 pm Meeting called t rder by Chris Jhnsn In Attendance Bard Members: Chris Jhnsn, Brenda Campbell, Deb Andersn, Tyler Brdersen, Winstn Wd, Gregg Schaefer, Jerry Kellman, Jaysn Olsn, Mark Sullivan, Jenny Kemp, Gary Kemp Guests: N/A Apprval f Minutes The minutes frm the January meeting were apprved. General Update Chris Jhnsn Caches Clinic Update Pushing t 2/17 r 2/24 Jerry can reach ut t find an pen weekend Bat Exp Recap Busy sessin Ordered 25 bats t arrive in the next few weeks t be distributed at next clinic Insurance required $600 last year T register ne team Discussed with Paul Hurth t get ID cards Travel Team Items - T. Brdersen Open Travel head cach psitins Have ne applicant fr 13 wh may get the A team by default, need t lk at 14/15. All single A teams are pen Once tryuts ccur we can finalize. Travel/Turnament updates Set in all but ne 14/15 turnament fr five fr tw teams Nt t participate in Owatnna turnament but Apple Valley instead. Financial Reprting - B. Campbell Mnthly financials Budget check Budget t actuals cmparisn t last year Fundraising $6k is bat exp mney where we we mney with net $500 with facility cst as well.

2 Huse registratin came in at s far$6k with $35k budgeted but are ahead cmpared t last year Clse t $8k raised winter clinics frm Sunday with $6k in Csts Registratin C. Jhnsn fr D. Jhnsn 35 players registered 17 Thirteen-year ld With a few pssibly mving frm 13 t 14 based n crrect player age level updates needed 10 Furteen-year ld 8 Fifteen-year ld Player Develpment Updates - G. Geiser In seasn clinics update Ging well with 90 players which is light due t cnflicts Cntacted 13s fr feedback Cntacted Glen Lake which is bringing 50% f kids t determine play level f new players HALL listed as ptentially cming ut Big Willw kids chsen nt t play Elizabeth L was ging t play fr Blake but is recnsidering Hpkins Tryut update Need t ensure we have the layut in place in terms f equipment we need including fly balls. Majrs/Prep Prgram Winstn Wd Registratin Inquiries frm caches? Actin Item Chris t let Winstn knw abut vlunteers Jim Martin has indicated willingness t cach Turnament Team Discussin Scheduling J. Olsn and D. Stuessi General update Fields Update - D. Stuessi and C. Jhnsn General update WJH update West develpment pstpned ne year Phase One is t re-d baseball field, add right field track, add sftball fields, add lights t field at West Financial supprt request will cme frm West Batting cages will be updated Light restrictins by 9 r 9:30 will be a factr ging frward Phased apprach will lead t clsed baseball fr ne year vs. tw years Three spts per week t reserve fr practice/games High schl 16 spts fr High schl with 4 additinal spts t pen up Page 2

3 Blake cnstructin this year Might be able t get n them next year ACYBA & SLP field request updates 16 dates fr Senir Babe Ruth players Field prep Utilize kids Schlarship pprtunity t make mney t play Senir Living Actin Item Jerry t bring sheet in March Next step is t determine hw much we will pay such as $30 Sr. League Update G. Kemp Games t start in June Re-chartering infrmatin incming csts fr turnament Web site C. Jhnsn fr D. Jhnsn Need t add access fr new caches Equipment & Unifrms Brenda Campbell Equipment: Chalker needed, shuld be making an rder in Feb r Mar Things we might want: Trifld net Sck net Backstp needed fr First Base Bullpen Talk t the City Brian Zimmer will lk int this Unifrms: n new jerseys this seasn. BP jerseys t be rdered when we have registratins Will nt be rdering pants T g thrugh equipment frm Sr. Babe Ruth Actin Item Jerry t lk fr lwer prices fr items at Universal such as pitching net Field traders is anther gd ptin t lk at Bleacher canpy is nt n list Add a tee fr each batting cage Little medical kits Shuld we supply better kits? Lk at funding ptins Spnsrships/Fundraising - D. Andersn Secured pine tar car wash fr gld spnsrship Nevers Larkin silver level Screbard is thinking abut Histrical inf gathers Viking and Shady Oak t arrive in the mail Need t get keys frm Paul Hurth fr mail pst ffice Page 3

4 Reached ut t Bill Winter t get help n fund raising Chiptle set fr April 10th Sunshine car wash gld spnsrship and ptential car wash day with pre-paid cards r day with 50% prceeds cming back t Hpkins baseball fr Saturday and week night fr thse wh shw flyers Cards will limit prceeds Using a flyer makes mre sense Feb/March suggested mnths Mainstreet Bar and Grill Dinner 25% f prceeds t baseball Prvides hckey fundraising Sunday r Mnday night T start prir t seasn start s games are nt a cnflict after April Can send ut flyers via blast and thrugh caches Supprting Hpkins lcal businesses Hit Dawg brnze spnsrship Lake Minnetnka spnsred fr a few years but nt a spnsr nw Equipment & Unifrm Update - A. Charney and C. Jhnsn Baseball Exp Brenda and Chris attended fr lder players Reviewed equipment ptentially fr a set f catcher s gear. Ok fr yunger ages Need a set fr mst teams T rder these items nce incme is knwn in March Sft net 7 x 7 10 x 10 Tri fld net Chalker Epic sprts might have better pricing and need t ensure it is gd quality Apparel General Sprts qute received Cmparing t 2017 invice Will be at try uts fr fittings Registratin has jersey and hat sizing T be rdered after try uts Hats t be purchased in bulk quantities Hats running large last year Ru thrugh a hat maker t chse the best ptin Spirit wear Pant sizes remved frm registratin due t the fact that we dn t supply pants as a part f registratin. Have sme in strage we can use as examples f what parents shuld get. Fittings during try ut is a gd time t prvide examples Early practices in drs can als be used as a time t shw pants Practice baseballs Strage are plastic Need t supply ne bucket per team fr practice Fur dzen balls Rawlings $37.95/dzen cmpared $64.95 n the website; 42% discunt N buckets R0LB1X baseball fficial league practice baseballs Page 4

5 Fall Ball Update Jerry Kellman Package with same ball 30 balls in a bucket, need t lk at pricing Unifrms Web page t direct parents t baseball pants t directly buy pants n site and get a discunt. Jerry t start sending infrmatin in June after travel ball due t the fact that nt all players make all star prgram t reach ut t lcal suburbs. T start rganizing nw with players signing up interest level. Include Senir in fall ball Other Activities Bard Brian Zimmer talked t city abut replacing back stp fr bull pen Needs t be funded with discunted rate We pay fr it and get reimbursed Shuld cntact again in the spring Received list f respnsible items fr Guilliam and Big Willw Next Meeting Tuesday, March 13, 2018; 7:00pm at the Hpkins Fire Huse Meeting adjurned at 7:27 PM Page 5