ROSSMERE TOURNAMENT APPLICATION & CONTRACT
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1 Established in 1951, Rossmere Country Club has earned a reputation for the quality of the golf course and professional service that no other semi - private golf course can match. Rossmere Country Club offers its guests 18 holes of fabulous golf, plus a full length driving range, practice putting green, and a bunker and chipping practice facility. Golfers of all abilities can enjoy the rolling fairways, lush greens and scenic beauty of the course. Trees and open spaces offering spectacular views line the 6,400-yard golf course.
2 ROSSMERE TOURNAMENT APPLICATION & CONTRACT Name of Tournament: Requested date & time of Tournament: Requested Start Time: Tournament Co-ordinators: Name: ; Day phone: ; Fax: Cell #: ; Name: ; Day phone: ; Fax: Cell #: ; Mailing address: Estimate number of golfers: Estimate number of dinner guests: NOTE: Confirmation of the number of players and a copy of the tee sheet must be received a minimum of 48 hours prior to your tournament. Please us a list of your players in excel format. Tournament co-ordinator will be responsible for any damage to power carts, rental equipment or Rossmere property. Rossmere Country Club must provide all food and beverages unless alternative arrangements have been made with the Food & Beverage Manager at least 14 days in advance. Bringing your own alcohol on Rossmere property will not be tolerated. Rossmere will not be responsible for tournament related items or signage left on club property following the completion of your tournament. CANCELLATION POLICY: All deposits will be forfeited in the event of a tournament cancellation by the organizers. The Tournament will be held responsible for all tournament fees in the event of a cancellation due to rain unless Rossmere Country Club declares a weather-out in which case the tournament will be rescheduled, if possible. No rescheduling of tournaments will be possible once a tournament has begun. I understand and acknowledge that it is my responsibility to ensure all participants in my event will be informed of, and follow Rossmere Country Club s enclosed regulations and dress code policy. (INT) Please provide a credit card number that will only be charged the $500 deposit if you cancel your event: Credit card #: expire date:
3 ROSSMERE RULES & REGULATIONS 1: The facilities of Rossmere Country Club may be made available to outside organizations consistent with the requirements of the membership. These facilities include both the use of the course and the clubhouse for post play activity. 2: To reserve for a full shotgun start, a minimum of one hundred green fee players are required, fifty green fee players for a back 9 shot gun start. Usage of the club s catering service by private tournaments is required. 3: Once your Application has been approved it will serve as the contract for the use of Rossmere Country Club. All participants should be aware of their personal starting time in advance of the event. The completed draw must be returned to the Club a minimum of 48 hours prior to the date of the event. 4: All draws must normally consist of four players per group for each allocated starting time or hole with at least one player who is knowledgeable of the rules and etiquette of the game of golf. 5: All participants using the course must be in possession of a set of golf clubs. 6: A dress code is enforced at Rossmere. Tournament organizers are requested to ensure participants are aware of the club s Dress Code Policy (details below) to avoid potential embarrassment. Too short shorts, gym shorts, sport shorts, halter tops and removal of shirts are the main areas of difficulty in the recent past. 7: Liquor licensing and Club regulations require that all alcoholic beverages must be purchased at Rossmere. Bringing your own alcohol on Rossmere property will not be tolerated. 8: Guests observed misusing power golf cars will forfeit their power golf car privilege. DRESS CODE POLICY The dress code applies to all tournament participants, including players, committee members, volunteers and sponsor representatives. Tournament organizers are reminded that they are responsible to inform all players, committee members, volunteers and sponsor representatives of Rossmere s dress code policy. Acceptable golf attire for men consists of slacks or tailored shorts no more than 7 inches above the knee. Shirts must have a collar and sleeves, socks may be of any length. Collarless golf shirts are permitted. Women may wear slacks, tailored shorts or golf skirts no more than 7 inches above the knee. Shirts must have either a collar or sleeves and socks may be of any length. Prohibited golf attire consists of jeans of any color, cut-off shorts, running shorts, muscle shirts, sweat suits, tank tops, sun or halter tops, strapless tops, sports team jerseys, any clothing or hats with inappropriate or rude symbols or language, plus other very casual wear as determined by Rossmere. Tee Shirts are not considered collarless golf shirts. The Clubhouse permits jeans to be worn only if they are clean and do not have tears in them. Hats and caps are not permitted in any service areas except if seeking to go service. Footwear must be worn at all times. On the golf course the appropriate golf footwear is required this includes golf shoes, golf sandals and runners. Only non-metallic spikes will be permitted.
4 TOURNAMENT PLANNING The Rossmere Country Club Pro Shop Staff specializes in customizing tournaments based on the individual group needs. Our tournament staff will work with you and your committee to organize every aspect of your event. Whether you are organizing a corporate outing, shotgun tournament or a casual day of fun with your friends, we are here to assist you. The Rossmere Country Club prides itself on offering a first class tournament experience to all groups. Groups with 72 players or more are entitled to the following services and benefits: Advanced bookings Recommendations on format, and on course competitions. Golf Course Concierge Personalized scorecards On course event coordination of closest to pins, long drive, straight, long putt contests Corporate sponsor coordination Bag drop and lead cart service Event scoring All inclusive range usage Master charge accounts in golf shop, restaurant, kiosk and beverage carts if desired. Event Planning: (Please circle) Long Drive Closest to the Pin Straight Drive 18 Other: Rossmere staff will contact you seven days in advance of your event to finalize all details. It is especially important to finalize your tournament s on-course requirements. Example: closest-to-the-hole and long drive contests; sponsorship signage requirements and any tables and chairs that may be required at a hole for volunteers.
5 TOURNAMENT INFORMATION & TIMELINE It is our goal to better serve you and your group. Therefore, we propose the following timeline: Within the next few weeks: The Tournament Organizer completes, signs and returns the enclosed Tournament Application & Contract and, signs and returns the enclosed Rossmere Regulations and Dress Code Policy to Rossmere. This will ensure adequate time to reserve required power cart fleets. 21 days in advance of event: Rossmere management will contact the Tournament Organizer regarding the progress of the event and to make arrangements so that all event details will fall into place over the next few weeks. 14 days in advance of event: Requests to have food & beverage service provided by an outside source must be submitted To Rossmere at least 14 days in advance of your event. 3 days in advance of event: Banquet menu and on-course requirements** must be finalized 3 days in advance. **: closest to the hole; longest drive; tables, chairs & signage required for your event. Please see the enclosed TOURNAMENT PLANNING page. 48 hours in advance of event: The tournament draw shall be ed to Rossmere, preferably in Excel format.
6 ROSSMERE GOLF & BUFFET PACKAGE Starting at $ per guest 18 holes of golf Event Consultation On Course Player s Assistant Tournament Scoring Proximity Markers Driving Range Usage Tournament Set Up Shared Power Cart Dinner Buffet Full Shotgun - groups over 100, 1/2 shotgun - groups under 100 (based on availability) THE ROSSMERE BUFFET Fresh Baked Dinner Rolls Choice of Salad Choice of Carvery item Choice of 2 Hot items Choice of Starch Roasted Seasonal Vegetables Fresh Fruit Platter Assorted House Made Dessert Buffet Coffee & Tea service *All prices subject to applicable taxes and service charges
7 ROSSMERE FRONT NINE PACKAGE Starting at $ per guest 18 Holes of Golf Event Consultation On Course Player s Assistant Tournament Scoring Proximity Markers Driving Range Usage Tournament Set Up Shared Power Cart Plated Dinner Package Full Shotgun - groups over 100, 1/2 shotgun - groups under 100 (based on availability) ROSSMERE PLATED DINNER PACKAGE Fresh Baked Dinner Rolls Choice of Salads Choice of Entree Herb Roasted Potatoes Roasted Seasonal Vegetables Fresh Fruit Platter Choice of Dessert Coffee & Tea Service *All prices subject to applicable taxes and service charges
8 ROSSMERE GOLF & PRIME RIB PACKAGE Starting at $ per guest 18 Holes of Golf Event Consultation On Course Player s Assistant Tournament Scoring Proximity Markers Complimentary Driving Range Tournament Set Up Shared Power Cart Prime Rib Dinner Package Full Shotgun - groups over 100, 1/2 shotgun - groups under 100 (based on availability) ROSSMERE PRIME RIB PACKAGE Fresh Baked Dinner Rolls Choice of Salad 10oz Prime Rib of Beef Herb Roasted Potatoes or Garlic Mashed Potatoes Roasted Seasonal Vegetables Choice of Dessert Coffee & Tea Service *All prices subject to applicable taxes and service charges
9 ROSSMERE GOLF & STATION PACKAGE Starting at $ per guest 18 Holes of Golf Event Consultation On Course Player s Assistant Tournament Scoring Proximity Markers Complimentary Driving Range Tournament Set Up Shared Power Cart Rossmere Station Package Full Shotgun - groups over 100, 1/2 shotgun - groups under 100 (based on availability) ROSSMERE STATION PACKAGE Chef s selection of hot & cold Hors D Oeuvres' Carvery Station Flambee Station Pub Food Station Dessert Station Coffee & Tee service *All prices subject to applicable taxes and service charges
10 ROSSMERE LUNCH OPTIONS BAGGED LUNCH AT THE TURN $10/PP $12/PP Turkey, ham, roast beef sandwich Choice of cheddar smokies or on rye cheeseburger Bag of chips Bag of chips or chocolate bar Bottled water Choice of domestic beer, pop, bottled water BBQ LUNCH ON THE 1ST TEE SOUP & SANDWICH BUFFET $14/PP $17/PP Cheddar smokies, Beef Barley Soup Cheeseburgers, Veggie Burgers Assorted Deli Meats Lettuce/tomato/onions/peppers French, rye and multi grain bread Ketchup/mustard/relish/mayo/bbq Pickles & Olives sauce Cheese tray Selection of assorted chips Lettuce, tomato and onions Assorted bottled water, pop and Gatorade Assorted danties * Prices subject to applicable taxes and service charges. Rossmere reserves the right to charge $3/PP for all outside food and beverages provided to tournament guests.
11 ROSSMERE BUFFET OPTIONS Salads: Caesar Salad, greek salad, potato salad, coleslaw, pasta salad, garden salad with your choice of dressing Carvery Items: Baron of Beef, Honey Glazed Ham or Roast Turkey Hot Items: Herb or Roasted Chicken, Swedish Meatballs, Cabbage Rolls, Perogies, Baked Pasta, Maple Glazed Salmon or Sweet & Sour Pork Starch: Herb Roasted Potatoes, Scalloped Potatoes, Garlic Mashed Potatoes, Rice Pilaf, Baked Potato, Potato Dauphinoise Desserts: Cheesecakes, Pies or Torts Add Ons: Cheese Platter w/crackers & Grapes $6/PP, Extra Hot Item $7/PP, Upgrade to Prime Rib Carvery $8/PP, Leg of Lamb Carvery $10/PP ROSSMERE PLATED DINNER OPTIONS Salads: Caesar Salad, greek salad, garden salad with your choice of dressing Entree Items: Chicken Cordon Bleu, Mushroom Stuffed Chicken or Pork Chop Starch: Herb Roasted Potatoes, Scalloped Potatoes, Garlic Mashed Potatoes, Rice Pilaf, Baked Potato, Potato Dauphinoise Desserts: Crème Brule or Chocolate Brownie w/ice cream Add Ons: Soup $3/PP, 8oz New York Strip with Sautéed Mushrooms $6/PP, 8oz Beef Tenderloin with Peppercorn Sauce $10/PP *All prices subject to applicable taxes and service charges
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