General Meeting Agenda

Transcription

1 Meeting date and time: 09 April :00pm Meeting venue: Attendees: Aplgies: Bendig Bank Stuart MacGregr (chair), Jasn Carter, Rim Martin, David Richardsn, J Lythg, Ellen Kelly, Sarah Fletcher, Jel Rckes, Max Kettle, J Wall, David Macauley (minutes) Baz Flyd, Jhn Heizer, Ean Cnquer, Event and Race Calendars Key Register Item Number: Heading Actin Persn 1. Meeting Opened 7.05 pm Acknwledgment - We acknwledge the Traditinal Owners f the land n which we are meeting. We pay ur respects t their Elders, past and present. Minutes f previus meeting held 09/04/2018 Mved: Dave Richardsn Secnd: Rim Martin 2. Crrespndence in (respnded t unless stated) MTBA Cmmissaire s reprt Crrespndence ut Varius GTE rider cmms. Executive reprts President Please see attached. Mved: J Lythg Secnd: Dave Richardsn All J/Baz Stu 3.2. Treasurer reprt Reprt current fr the perid ended 30/04/2018 Treasurers Reprt attached Mved: Dave Macauley Grants Officer (Jhn H) Secnd: Max Kettle Dave M cnfirmed we had been successful with ur applicatin fr the timing clck grant. Several junir members were successful in gaining $500 Vic Sprt and Rec grants Lisa Chesters presented the cheques at a ceremny at Spring Gully trailhead. Dave Rich respnded n behalf f the recipients. Dave 4. Business arising frm previus minutes -special items All PAGE 1 OF 6

2 Actin - new club kit, Jel t rganise ptins Discussin held with Dean Clark frm Trq re new kit. Stu will rganise a meeting fr Dave M, Dave R, J and Stu t discuss design ptins available. - Dave Richardsn is getting new club samples. Tw ideas were presented t Dean. The first attempt was nt satisfactry and a new design will be requested. Actin Jasn Lwndes - prvide sme frm f schlarship. Develpment f idea t put t family Stu, Max, J and Jel. Club t reach ut t BDCC Jel and Stu sme infrmal discussin nging. Stu M had a lng discussin with Graeme Lwndes. BSE is ding a schlarship in Jasn s name. Graeme wants t be able t tell Jasn s stry and spread the rad safety message. Club agreed t fund cst f vide prductin up t $500. Mved: J Lythg Secnd: J Wall Actin - Over 35 deg, review race ptins need t develp sme requirements, SS team t develp Jasn t plicy t cmmittee sn. (Has been distributed since meeting). Actin - Ride f Silence, Saturday May 19 th. All club members are encuraged t attend. Ride will leave Landmark in Epsm at 8.45am. Slw and silent ride int CBD t raise cycle safety awareness. Reprts and sub cmmittees Trail (Rim, Baz, Stu, Max, Jhn H) Wrld trails Master Plan Cuncil held a cmmunity frum with stakehlders. Meeting facilitated by and independent party. Each stakehlder had 2 reps and all cuncil members were in attendance. Baz and Stu reinfrced ur message f the need fr healthy cmmunities and sustainable trail develpment in Reginal Parks where Muntain Biking is an acceptable use as cnfirmed by PV. Bendig Orienteers and Field Nats spke against the develpment f a trail netwrk. Require meeting with cuncil t discuss Cultural Heritage Plan ($20k) and Planning Permit Applicatin ($15k) Dja Dja Wurrung have been appinted jint managers f the Greater Bendig Natinal Park. Trail head - Cmmunity Lp still t be cmpleted in 2018 by BMBC Next Wrking Bee t be discussed? Sign has be installed fr Bendig Tyta 5.2. Events Cmmittees Summer series (Jasn Carter, J Lythg, David R. Stu MacGregr) Cmpleted. 6 hur (Paul L. Stu, Russel Parsns, T be reviewed) Date lcked in Saturday 9 September Rund 5 VES. Andy s is n lnger an ptin, lking t run at Harcurt - Level f dissatisfactin fr VES and XCO frmats Sctt Harkin - Hi guys have yu had a chance t review the dates? I had a chat with Wmbat at the weekend and they have prpsed mving t the 30th September s that leaves Octber free if this is still yur preferred? Stu t cntact re 9 September All Epic (Rim, Stu, Jel, Jasn, Baz, Ean) date f 22 April 2018 Rim Martin presented his reprt n the mst successful GTE ever. Please see attached. PAGE 2 OF 6

3 The creatin f illegal trails was reprted t PV in the days leading up t the event. This resulted in an emergency meeting between Baz, Rim and PV. The areas in questin where the nes bunted ff with the yellw mesh. PV have requested the club assist in clsing these trails dwn n a permanent basis. Winter Series Winter race series Bendig and CRR 6 races shared acrss Bendig, Harcurt and Castlemaine. Respnsible fr 2 each and shared 2 at Harcurt. Set t g, $3000 spnsrship Hume and Isa The all imprtant dates are as fllws: Sunday June 3 - Rund 1, Spring Gully Sunday June 17 Rund 2, Castlemaine Sunday July 1 Rund 3, Harcurt Sunday July 22 - Rund 4, Spring Gully Sunday August 5 - Rund 5, Castlemaine Sunday August 26, Rund 6, Harcurt New timing peple being trained Parks Permit submitted Wmens Event (J W, J L, Ellen, Sarah) 20 May skills day, 27 May Race Permit applied, invice received and paid. 3 hur event sl and pairs MTBA Cme n try day We have a bike t give away. Bendig Club majr spnsr. Vlunteer list needs t be cmpleted It s all getting very exciting VSCC (Rim, David, Jasn) Final Oct 2017 MU has been resigned 3 years frm David Mnk - please see the dates belw, I als want t include a individual time trial at Creswick glf curse n their 4.5 km lp. Als want t mve t timing all the events and have the verall series winner based n time. Drmana 24th f June, Lysterfield 29 July, Geelng 19th f August, Ballarat 16th f September, Final Bendig 20th f Octber Orienteering Sun 19 May Natinal event bked fr the Spring Gully reservir Junir Develpment (David R, Stu MacG, Ean C, Jasn C, Ellen K) Lts f Junir riders participated in the Epic and lts f parents vlunteere the ideal utcme Wmen s Invlvement (J W, J L) Discussed ptins fr recreatin licences and upgrades fr day racing licences. Jel Rckes t present a revised membership prpsal t the next meeting. J PAGE 3 OF 6

4 Bendig Cycles have ffered t stre ur Trek lan bikes at their stre free f charge. An ffer will be made in regards t cst f a regular maintenance cntract. Mved: J Lythg Secnd: Jasn Carter Scial and Membership (Sarah F, J L, Jel R) Pssibly lk at running a club skills day in April J Wall suggested we lk t run a skills day fr all members f club nt nly wmen. Pssibility f club specific membership Other Business Stu M advised that Murray Stephens is undertaking the PMBIA training curse in the near future. Murray has ffered t take sme skills sessins fr the club and has already helped ut with the 2WA. Club t pay cst f Murray s training. Mved: Stu M Secnd: Rim Martin Wish List New laptp Paul Seaward qute prvided Surveillance sign fr trailhead. Meeting Clsed 9:10 Next Meeting Mnday 4 June Calendar Race Calendar 2017/18 Date What Cntact Tuesday 7 SS R2 Nvember Tues 14 SS WK R2 Tues 21 SS R3 Tues 28 SS WK R3 December Tues 5 SS R4 Tues 12 SS WK R4 + R5 (Christmas breakup) February 2018 Tues 6 SS R6 Tues 13 SS WK R5 Tues 20 SS R7 Tues 13 SS WK R6 PAGE 4 OF 6

5 March Tues 6 Tues 13 Tues 20 Tues 6 SS R8 Tues 13 SS WK R7 SS R9 Final Pssibly Spring Gully Res lp t prepare fr Epic April Sat 21 Pre EPIC afternn XCO Rim Sun 22 GT EPIC Marathn May Sun 6 Sat 19 Natinal rienteering event bked fr the Spring Gully reservir Sun 20 Wmans Skills day Echuca Mama 3 hr Lysterfield VES J W Sun 27 Wmans event J L June Winter series dates t be added in Sun 3 Sun 24 July - August Break Club AGM September Sat /3hur (TBC) Sat 16 Octber Sat /3hur (TBC) TBC Sun 14 XCE Sat 20 VSCC (if same a 2017) Tues Summer Series General meeting calendar Date Venue Cntact 06 Nv Cmplete Baz 5 Dec Cmplete Dave 8 Jan 2018 Cmplete Baz 5 Feb Cmplete Baz 5 March Cmplete J 9 April Cmplete Baz 7 May Cmplete Baz 4 June Baz 2 July Baz 2018 AGM August 6 Aug Baz 3 Sept Baz 1 Oct PAGE 5 OF 6

6 Key Register 21/11/201 6 key register Wh Number f Lcks/keys Presiden t Vice Pres Treasurer Secretary Trail Cm. Club 11 lcks / 7 keys Dave R Stu Jasn Baz + Russell P. Paul L. Jel Trail cunter 1 Lck / 2 keys Dave R Baz PV Gate Wattle drive 1 Lck / 3 keys Dave R Stu Jasn CGB 2 keys (Muldn Res) Dave R Baz Summer Series PAGE 6 OF 6