GOLF EVENTS. at Olympic View 2018

Transcription

1 GOLF EVENTS at Olympic View 2018

2 WELCOME, "Everything went really well at our event. The presentation surprised me and was very emotional for me and all my family and guests. As always you did a wonderful job of looking after us and I thank you so much for taking care of us all these years." Carol Brooks Teeing it up for Victoria Hospice Thank you in advance for your interest in Olympic View Golf Club! We are pleased to present the enclosed Golf Event information package to assist you with the planning stages of your golf event. We can personalize your event to your needs, taking pride that no detail is overlooked. Let our team of Event Professionals do the work, while you enjoy The View. "Our Event Coordinator and and his team at Olympic View get all of the dozens requirements for a charity golf tournament done on time and seemingly with ease. All comments I heard from the guests were positive and in turn, our charity golf event went really well. See you next year!" Barb Gilmore Headway Victoria Our Event Coordinator has been our contact for all our groups the last few years and he always makes it so easy to set up and coordinate our groups. This is one of the main reasons we choose Olympic View. Annika Ruberg Pacific Destination Services Inc. DOUG GRIEVE Golf Event Coordinator dgrieve@golfbc.com x.231 KEVIN MAXWELL Head Golf Professional kmaxwell@golfbc.com MELBOURNE O BRIEN Executive Chef mobrien_olympic@golfbc.com RANDY FRANK General Manager rfrank@golfbc.com Olympic View Golf Club 643 Latoria Rd., Victoria BC Canada or info_olympic@golfbc.com olympicviewgolf.com Page 2

3 Clubhouse GOLF COURSE Holes 18 Par 72 Yardage 6,600 Rating 71.9 Slope 123 Open Designer Year Built 1990 Other Features Year-Round Bill Robinson The GBC Golf Academy, Forester s Restaurant Surrounded by the coastal Olympic Mountains, Olympic View plays in harmony with nature and wildlife. Offering a superb balance of tree-lined holes, rolling terrain and changing elevations, the course rewards you for placing a premium on accuracy. Enjoy the roar of two spectacular waterfalls, and the tranquility associated with twelve lakes. Eagles soar overhead and black-tailed deer feed at the forest's edge. Welcome to Olympic View Golf Club. AWARDS AND DISTINCTIONS Best Golf Course WestShore Chamber of Commerce 2015, 2016, 2017 Green Medal Vancouver Island Green Business Certification 2016 Four Star Rating, Best Places to Play Golf Digest 2009 Top Ten Public Golf Course in BC Score Golf 2016 Business of the Year Westshore Chamber of Commerce, 2006 Top 100 Public Golf Courses Canada Golf Course Ranking Magazine #1 Practice Facility Pacific Golf Magazine, 2005 Olympic View Golf Club 643 Latoria Rd., Victoria BC Canada or info_olympic@golfbc.com olympicviewgolf.com Page 3

4 TOURNAMENT PLANNER & CHECKLIST KEY QUESTIONS IN DEVELOPING EVENT PROGRAM What do you want to accomplish with this event? How can you set your event apart from other events? How do the event activities fit into your budget? What will your guests remember when they leave? 30 Days or More Prior Together with Event Coordinator, determine: Format of Play / Competitions Stroke Play every golfer plays his/her own ball ~ most suitable for intermediate/avid golfers Texas Scramble teams of 4 counting only the best shots from the group ~ suitable for a wide range of golfing abilities Competitions available for: Closest to the Pin, Long Drive, Straight Drive, Longest Putt, Hole-in-one Prize/Gift Requirements Registration and Prize Table locations Discounted Golf Shop items for prize/gift purposes ~ Corporate & or Olympic View Logo options available Food & Beverage Requirements Menu Selections for Clubhouse & On-Course timing for meal(s) Host Services (guest privileges) Golf Shop: set-up account for charging privileges Refreshment Center & Cart: snacks, sandwiches, non-alcoholic beverages, golf shop products Bar: Food & Beverage portion of event (review wine list) Event Day: Relax, have fun, and let Olympic View take care of the rest! 5 Days or More Prior Confirm total number of guests for Golf and Food & Beverage Draw list of player names grouped in foursomes faxed/ ed to Event Coordinator Corporate Logo ed for cart signs Communicate dress code, pace-of-play and other contract terms with your guests Deliver on-course signage and prizes Finalize Rental Equipment and on-course set up requirements Contact our Event Coordinator to reserve tentative Tee Times & Room Space availability. Sign and return contract to confirm reservation. Olympic View Golf Club 643 Latoria Rd., Victoria BC Canada or info_olympic@golfbc.com olympicviewgolf.com Page 4

5 GOLF EVENT PACKAGE EVENT SERVICES INCLUDE:. Personal event coordinator Locker room facilities Scorecards and cart plates. Green fee Player s Assistants Signage placement Power cart Scoring and Competition markers Practice balls Presentation Software Refreshment cart service Registration area Reserved parking - upon request OPTIONAL A LA CARTE SERVICES: Includes set up, take down, and cleaning Tent rental On-course table with linen Portable coolers with ice 2018 TaylorMade rental clubs $25 each $10 each $10 each $40 per set GOLF RATES: group rates include shared power carts and practice balls Value Season January 1 - April 14 October 11 - December 31 $66 Monday - Thursday $76 Friday - Sunday & Holidays Peak Season April 15 - October 10 $87 Monday - Thursday $92 Friday - Sunday & Holidays Please note: These are regular daily rates. Inquire with the Golf Event Coordinator for potential discounts. Discounts may be considered depending on day of week, time of year, time of day, number of players, and other factors.. SPECIAL OFFER! GROUP THERAPY: Special Special package for groups of players later in the day. Includes Golf with Power Cart, Dinner, $10 Rental Clubs, Therapeutic Beverage on 1st Tee, KP Prize, and Free Green Fee & Cart for Organizer. 18 Holes, tee times after 2pm $79 9 Holes, tee times after 4pm $60 18 Holes, Value Season after 11am $58 9 Holes, Value Season after 2pm $40. TRANSPORTATION PACKAGE Our Transportation Package includes return first-class transportation from downtown hotels, seaplanes and ferries. Let our Event Coordinator arrange transportation for your group. To receive a quote for your transportation needs, simply provide the number of guests, pick up location and pick up time. Olympic View Golf Club 643 Latoria Rd., Victoria BC Canada or info_olympic@golfbc.com olympicviewgolf.com Page 5

6 EVENT ENHANCEMENTS & GIFT IDEAS OLYMPIC VIEW LOGO MERCHANDISE The Basics 1st Tee Gift $9 Hat Clip $9 Golf Towel $15 Coffee Mug $16 One Olympic View Logo Ball Olympic View Yardage Guide Divot Repair Tool Ball Marker Package of Tees Head Cover $16 Golf Glove $19 Add your company/sponsor logo to merchandise - inquire with Event Coordinator for quote* SPRUCE UP YOUR EVENT & ADD SOME WOW : Make an Event Video on the day of your event! $300 - $3250. Inquire for details. Make money for your event and raffle off a driver, golf bag or a FULL set of clubs! Add a $10,000 Hole in One contest! Use GolfBC gift cards for prizing! Available in any denomination up to $500. Redeemable for any services offered at all GolfBC properties in British Columbia! Add a bottle of water or a can of beer to power carts at arrival may be considered depending on day of week, time of year, time of day, number of players, and other factors.. CUSTOM GIFTS AVAILABLE: Take advantage of GolfBC's buying power! Extremely competitive quotes available on merchandise (with or without logos) including clothing, balls, shoes, glassware, gloves, hats, golf bags and more in any price range. *Minimum quantity orders may apply. Prices do not include taxes. Prices are per item. Olympic View Golf Club 643 Latoria Rd., Victoria BC Canada or info_olympic@golfbc.com olympicviewgolf.com Page 6

7 GOLF ENHANCEMENTS Our team includes some of the top playing professionals on Vancouver Island: Kevin Maxwell, Gordy Scutt and Alanna Deegan. Our facility is equally impressive with a private lesson area featuring natural grass hitting decks and a comprehensive short game area. In short, we have everything you need to simulate real golf situations. When you add to this our cutting edge video analysis systems and an award winning golf course, the GBC Golf Academy at Olympic View has it all. To learn more about our academy and instructors, visit PRE-EVENT CLINIC $120 hour/instructor Entertain and educate your guests Popular topics include full swing or short game and video analysis VIDEO SWING ANALYSIS $7 per person (pre-paid) Olympic View Golf Professional on a tee during your event Film each players swing from the tee, and collects an address Each player receives an within 72 hours with a link to their video, & some helpful tips! FLIGHTSCOPE $5 per person (pre-paid) Olympic View Golf Professional on a tee during your event Immediate feedback provided to each player on their tee shot. Examples: Swing path and speed, ball launch angle, speed, spin rate, club face angle, overall distance and MORE! FlightScope Long Drive contest can be run concurrently for no extra charge, and you don't have to hit the fairway! GOLF BALL AIR CANNON $750 For Event, minimum 72 players A truly fun and unique event enhancement! Safely shoots 300+ yards...can be used for Hole In One or Closest to the Hole on a Par 4. Hands free, we provide everything including an Olympic View team member to run contest. Olympic View Golf Club 643 Latoria Rd., Victoria BC Canada or info_olympic@golfbc.com olympicviewgolf.com Page 7

8 ON-COURSE MENU SELECTIONS HOSTED REFRESHMENT CENTER & REFRESHMENT CART available by request SURVIVAL KIT $8 Each player will receive a non alcoholic beverage and sandwich, halfway through your venture!. STARTERS LUNCH $12 Your choice of Sandwich served on multigrain, sourdough, or cheddar Kaiser: vintage ham and swiss roast beef and cheddar turkey breast and cranberry mayo tuna salad grilled veggie and cream cheese Aquafina Bottled Water Gourmet Fruit Cup Chocolate Bar Potato Chips.. BBQ BEFORE YOU PLAY $14 Chef Attended BBQ (outside the golf shop), choice of: beef or chicken burger smokie Coleslaw or Potato Salad Whole Fruit Giant Cookie Potato Chips Non-Alcoholic Beverage All prices in the Olympic View Golf Event Package are subject to applicable taxes and service charges. Prices are per person Olympic View Golf Club 643 Latoria Rd., Victoria BC Canada or info_olympic@golfbc.com olympicviewgolf.com Page 8

9 BREAKFAST BUFFETS FAIRWAY S CONTINENTAL $17 Assortment of Fresh Muffins, Croissants, Bagels and Danish Pastries preserves, butter and cream cheese Vanilla Yoghurt granola and dried fruit Fresh Fruit Platter Orange, Apple, Grapefruit, and Cranberry Juices Freshly Brewed Coffee and Tea. ISLAND BREAKFAST $21 Assortment of Fresh Muffins, Croissants, Bagels and Danish Pastries preserves, butter and cream cheese Crispy Bacon Hashbrown Breakfast Potatoes Scrambled Eggs Orange, Apple, Grapefruit, and Cranberry Juices Freshly Brewed Coffee and Tea. OLYMPIC BREAKFAST $25 Assortment of Fresh Muffins, Croissants, Bagels and Danish Pastries preserves, butter and cream cheese Vanilla Yoghurt granola and dried fruit Fresh Fruit Platter Crispy Bacon and Breakfast Sausage Hashbrown Breakfast Potatoes Buttermilk Pancakes or French Toast maple syrup, berry compote Scrambled Eggs Orange, Apple, Grapefruit, and Cranberry Juices ON DECK ready for the first tee Served with Freshly Brewed Coffee and Tea Morning Glory $7 assortment of fresh baked muffins and breakfast pastries Late for the Tee $6 bacon, egg and cheddar, sesame kaiser, tomato and mayonnaise The Green Jacket $7 warm scrambled egg, bacon, tomato and green onion, mozzarella, wrapped in a spinach tortilla Gluten free breads and desserts available...add $2 each, per person All prices are per person and subject to applicable taxes and service charges Brunch menus available upon request. BREAKFAST ADD-ONS Freshly Prepared Omelets Traditional Eggs Benedict Smoked Salmon Eggs Benedict Grilled Vegetable and Goat Cheese Frittata Buttermilk Waffles berries, maple syrup Cinnamon French Toast apple compote...add $7 each, per person Olympic View Golf Club 643 Latoria Rd., Victoria BC Canada or info_olympic@golfbc.com olympicviewgolf.com Page 9

10 LUNCH BUFFETS "Our Event Coordinator has helped our company organize our golf tournament for 2 years in a row and each time he has been wonderful to deal with. He is excellent at his job, and we are grateful for his assistance and guidance." Kelly McClure Pemberton Holmes FORESTER S SANDWICHES $14 Chef s Selection of Freshly Made sandwiches roast beef, turkey, tuna salad, egg salad, vintage ham & swiss cheese, vegetarian served on assorted fresh baked artisan breads Red Potato Salad sour cream, chives Coleslaw Freshly Brewed Coffee and Tea regular and decaffeinated ISLAND CREATIONS $20 Build your own sandwich with a fine selection of deli meats and fresh baked artisan breads: Roast Beef, Turkey, Tuna Salad, Egg Salad, Vintage Ham & Swiss Cheese, Vegetarian with sliced cheddar, swiss, lettuce, tomatoes, red onions, pickles, cream cheese and condiments Hearty Soup de Jour Crisp Vegetable Crudités, House Potato Chips ranch dip Coleslaw Red Potato Salad sour cream, chives Fresh Baked Giant Cookies Freshly Brewed Coffee and Tea regular and decaffeinated MOUNTAIN VISTA BBQ $22 Classic Caesar Salad parmesan cheese, croutons Red Potato Salad sour cream, chives Vegetable Crudités ranch dip Tortilla Chips salsa Fresh baked Kaiser Buns and Condiments ENTRÉE select one: Quarter Pound Hamburgers Tender Chicken Breast Burger Olympic View Veggie Burger DESSERT Fresh Baked Giant Cookies Freshly Brewed Coffee and Tea regular and decaffeinated BBQ ADD ONS see page 11 for options $5 surcharge per person to have a Lunch Buffet served as a Dinner Buffet Gluten free breads and desserts available...add $2 each, per person All prices are per person and subject to applicable taxes and service charges Olympic View Golf Club 643 Latoria Rd., Victoria BC Canada or info_olympic@golfbc.com olympicviewgolf.com Page 10

11 DINNER BUFFETS BBQ ADD ONS Vegetarian Chili & Corn Tortillas $7 Pulled Pork, BBQ Sauce $8 Loaded Baked Potato $7 Prawn and Scallop Brochettes $10 Grilled Portabello Mushroom $7 Grilled Lamb Chops $12 BBQ WITH A VIEW $35 SALAD Classic Caesar Salad parmesan cheese, croutons Greek Style Chop Salad vine ripe tomatoes, cucumber, bell pepper, basil vinaigrette Red Potato Salad sour cream, chives HOT SELECTIONS select one: AAA Alberta Sirloin Steak Breast of Free Range Chicken Wild BC Salmon Fillet HOT ACCOMPANIMENTS Penne Pasta roasted summer vegetables, sun dried tomatoes, fresh mozzarella Fresh Corn on the Cob (Seasonal), or Steamed Vegetables Garlic Bread DESSERT Oven Fresh Cookies Assorted Dessert Bars Freshly Brewed Coffee and Tea regular and decaffeinated Gluten free breads and desserts available...add $2 each, per person All prices are per person and subject to applicable taxes and service charges Olympic View Golf Club 643 Latoria Rd., Victoria BC Canada or info_olympic@golfbc.com olympicviewgolf.com Page 11

12 DINNER BUFFETS "This was our 10th Annual Tournament and 3rd to be held at Olympic View. We have held our tournament at 2 other Golf Courses over the years and at those other courses it was left up to us to do the majority of the work to get our tournament set up. At Olympic View the staff were very prompt and willing to assist us with any and all of our tournament needs. Honestly it is like night and day holding our tournament at Olympic View compared to the other courses. Our only regret is we did not move our tournament out to Olympic View sooner!" Donna Salahor, Insurance Institute of BC. BEST OF BC $40 SALADS Organic Green Salad house dressing Penne Pasta Salad roasted bell pepper dressing Greek Style Chop Salad vine ripe tomato, cucumber, bell pepper ENTRÉES select two: Herb Roasted Chicken Breast sauce Godart with prosciutto ham and mushrooms Baked Wild Salmon Fillet roasted with onion celery sauté, lemon herb sauce Pork Loin Chop white wine grainy mustard glaze Grilled Top Sirloin Steak button mushrooms, red wine sauce Bouillabaisse with Scallops, Prawns, Clams, Mussels, Rockfish white wine saffron broth HOT ACCOMPANIEMENTS Seasonal Fresh Steamed Vegetables Roasted Herb Potatoes Garlic Bread DESSERT Oven Fresh Cookies Assorted Dessert Bars Freshly Brewed Coffee and Tea regular and decaffeinated Make your event extraordinary with a buffet that is truly unique. Customize your buffet with one of our CARVERY OPTIONS Prices are per person Baron of Beef au jus, horseradish and dijon mustard Prime Rib of Beef traditional Yorkshire Pudding, au jus, horseradish and mustards Slow Roasted Leg of Canadian Lamb fruit chutney and minted balsamic vinegar Roasted Pork Loin dried fruit stuffing, wildflower honey glaze Roast Venison Leg caramelized apples and red currant glaze Whole Rum Raisin Glazed Country Ham mustards and mango chutney Frazer Valley Turkey Breast mini herb rolls and cranberry preserve $10 $12 $10 $10 $12 $10 $10 Olympic View Golf Club 643 Latoria Rd., Victoria BC Canada or info_olympic@golfbc.com olympicviewgolf.com Page 12

13 HORS D OEUVRES HOT Minimum of 3 dozen per type Tandoori Chicken Brochette Leek & Double Smoked Bacon Quiche Vegetarian Spring Rolls with Plum Sauce Oven fresh Spanakopita Tarragon Chicken in Phyllo Pastry Vegetable Samosas with Cucumber Raita Seared Beef and Asparagus Roll Crab Cakes with Chipotle Mayonnaise BC Smoked Salmon Quiche Herb Grilled Lamb Chops Pernod Flamed Scallops Coconut Fried Shrimp, Sweet & Sour Sauce Crab and Brie in Phyllo Pastry $36 PER DOZEN Chef s Note A general guide to hors d oeuvres quantities suggested is as follows 3-4 pieces per person = short reception, dinner to follow immediately 4-8 pieces per person = longer receptions, dinner to follow a little later 8-12 pieces per person = heavy reception or light dinner pieces per person = dinner Prices are per dozen Prices subject to tax and service charges. COLD $36 PER DOZEN Goat Cheese Crostini, Roasted Bell Pepper Shrimp meat Canapé on Cucumber Slices Spicy Chicken Cream Cheese Wraps Prosciutto and Melon California Rolls Babaganouj Dip and Crisp Crostini Smoked Salmon Rosette on Pumpernickel Smoked Chicken, Papaya Salsa Barbecue Duck, Hoisin Mayonnaise Sundried Tomato, Pesto Cream Cheese, Endive Spear Oysters on the Half Shell, Lemon Grass, Vinegar, Hot Sauce, Lemon Wedges Grilled Roma Tomato, Bocconcini, Pesto Focaccia Olympic View Golf Club 643 Latoria Rd., Victoria BC Canada or info_olympic@golfbc.com olympicviewgolf.com Page 13

14 RECEPTION ENHANCEMENTS Make your event extraordinary with a menu that is truly unique. Add to your menu by selecting from the options here. Don't see something here you were hoping for? Just ask! Customized menus available. RECEPTION PLATTERS Platters are based on approximately 75 guests, half orders available The Fisherman s Catch $400 a selection of fresh and smoked seafood, including display hot and cold smoked salmon, albacore tuna smoked trout, marinated mussels and clams, prawns, oysters on the half shell and dipping sauces Carvery of BC Salmon $300 cold smoked wild BC salmon, pumpernickel and mini bagels, capers, onions and lemon wedges Crudités $150 crisp raw vegetables, house made potato chips, and herbed ranch dip Cheeses $250 artisan and farmhouse Canadian and imported cheeses, fruit, roasted nuts with sliced baguette and crackers Italian Antipasto $300 cured meats, assorted salamis, bocconcini, roast vegetables, smoked fish and artisan breads Jumbo Shrimp Ice Bowl $240 brandy and cocktail sauces (100 pieces) Assorted Deli Meat $225 vintage ham, roast beef, turkey breast, smoked chicken, corned beef and salami, with fresh baked artisan breads and condiments Fruit $225 fresh seasonal sliced fruit STATIONS AND LATE NIGHT SNACKS Pulled Pork bbq pork with slider buns, coleslaw and salsa Pasta Station cheese tortellini with alfredo sauce and prawns, and chorizo penne with marinara sauce Poutine Station hand cut Kennebec potatoes, cheese curds, and gravy Tea Sandwiches egg salad, tuna salad, vegetarian, and ham and swiss $6 per person $7 per person $5 per person $6 per person Pizza Station $15 per pizza choose from a variety of fresh ingredient toppings, or Chef s choice Prices subject to tax and service charges. Olympic View Golf Club 643 Latoria Rd., Victoria BC Canada or info_olympic@golfbc.com olympicviewgolf.com Page 14

15 BANQUET BEVERAGES HOSTED BAR The host agrees to pay for drinks according to current menu prices. TICKETED BAR Guests may be provided with a predetermined number of drink tickets. Host agrees to pay for tickets redeemed, at menu prices. CASH BAR Guests purchase beverages individually. All methods of payment accepted, except cheque. Tabs are to be settled individually before departure. Olympic View offers an excellent selection of Beer, Wine and Spirits. Ask for current menu and price list. Custom Cocktails available upon request. See options here for choices and flexibility. SUBSIDIZED BAR Your guests pay a set price for beverages and host agrees to pay the balance at menu prices. (example: Toonie Bar) BARTENDER FEE: $25 PER HOUR Fee waved if beverage revenue exceeds $300 OLYMPIC VIEW PUNCH Bowls are 6 litres and serve roughly 50 guests Non-Alcoholic Fruit Punch $50 per bowl sparkling apple juice, blended with tropical juices Alcoholic Fruit Punch $100 per bowl as above; with your choice of champagne, gin, rum or vodka Sangria (Red or White) brandy, triple sec, juices, fresh fruit, soda $100 per bowl Flavoured Water Station $40 per bowl lemon lime, strawberry kiwi, orange mint, cucumber basil, and more!...all beverages are to be provided by Olympic View Golf Club...Prices subject to to tax and service charges, and to change without notice. Olympic View Golf Club 643 Latoria Rd., Victoria BC Canada or info_olympic@golfbc.com olympicviewgolf.com Page 15

16 EVENT GUEST INFORMATION We look forward to hosting you at your upcoming event! In the meantime, please take a moment to review the following house rules which will provide you with important information prior to your arrival: PLEASE ARRIVE 30 MINUTES EARLY This gives you time to register, practice and most of all, socialize. NO PERSONAL ALCOHOL PERMITTED Our licensed facility provides a variety of beverages through our Refreshment Centre and two Refreshment Carts. DRESS CODE IN EFFECT Relaxed dress code. Comfortable golf attire, such as shirt, pants or shorts and suitable footwear is required. Multiple layers encouraged as weather can change quickly. Steel Spikes not allowed. PLEASE RESPECT CLUB PROPERTY, EQUIPMENT & OTHER GOLFERS Play safe and have fun! Guests and/or conveners will be responsible for any damage to equipment or individuals. DIRECTIONS From Victoria Follow Douglas Street to the Exit #14 - Sooke Road turn-off. Stay in the left of the two exit lanes. Follow Veterans Memorial Parkway to Latoria Road, and turn right. We are immediately on your left. The trip should take about minutes from Victoria's Inner Harbour.. Driving From Vancouver and the Lower Mainland: The car ferry (BC Ferries) that crosses Georgia Strait from Tsawwassen Ferry terminal in Vancouver to Swartz Bay on Vancouver Island takes about 1 hour and 35 minutes. The journey offers amazing views of the surrounding islands and ocean. The drive from Swartz Bay terminal to Victoria is approximately 40 minutes. Follow Highway 17 south to exit 7 - McKenzie Road. Right on McKenzie for 2km. Turn right on Highway 1 and follow to Exit 14 Sooke. Stay in the left of two exit lanes. Follow Veterans Memorial Parkway 6.5 km to Latoria Road and turn right. Flying Flights from Vancouver International Airport to Victoria leave regularly and take only 15 minutes to fly to Victoria International Airport. Shuttle buses and taxis are available at the airport to transport you to historic downtown Victoria. As well, helicopter and float plane services fly from downtown Vancouver to Victoria.

17 TERMS & CONDITIONS Tournament Convener is responsible for communicating Terms/Conditions of O.V. Golf Club to the players. Confirmation: Guaranteed minimum number of guests is required 5 days prior to your event. The guaranteed number is not subject to reduction. On the day of an event, if there is a discrepancy in the number of people attending, we shall deem the larger number correct. SHOTGUN TOURNAMENTS: 1. Food and Beverage: All shotgun start events must include a food and beverage component. 2. Payment Terms: The host agrees to pay a deposit of 25% of the estimated invoice. The deposit confirms the event reservation. The host agrees to pay the remaining balance within 30 days after the event. Olympic View reserves the right to cancel the reservation if deposit terms are not met. 3. Player Minimum: The minimum guaranteed number of players is 16 and maximum 144. Course exclusivity is only offered for a minimum of 120 paid golfers. Confirmed final MINIMUM number of golfers that will be charged to the event must be given 5 days in advance. 4. Power Carts: O.V.G.C. has the capacity to offer power carts for a full field of 144 players. This does not include any extra carts for volunteers, photographer, etc. 60 days notice is required for additional power carts to be ordered (in a minimum load of 7 carts) and will cost $ % GST/PST = $627.20/load. Prices are Supplier s posted cost and are subject to change without notice. 5. On Course Setup: O.V.G.C. has the ability to offer tournament course set up in the form of tents, tables and chairs. 14 days notice is required for all course set up needs. Any requests made thereafter cannot be guaranteed. A la carte prices for on course set up are as follows: Tent set up/take down: $25 each; Table set up/take down (includes linen): $10 each; cooler with ice: $10 each. There is no charge for Sponsor sign placement and registration area set up. ALL TOURNAMENTS: 1. Cancellation Policy: You may cancel your event up to 120 days prior for a refund of deposit. Deposit will be forfeited if cancellation is made less than 120 days in advance. Deposit refunds will be subject to a 10% administration fee. Confirmation of final MINIMUM number of golfers that will be charged to the event must be given 5 days in advance. 2. Weather/Rescheduling: Tournaments will be deemed playable unless course management closes the course. In the event of closure and at the discretion of course management, the golfing portion of the tournament will be rescheduled, funds reimbursed or gift certificates given. The banquet portion will be held regardless of weather unless suitable alternative arrangements can be made with course management. 3. Draw Sheet: The group draw sheet and any special requirements, such as club rentals, are needed at least 5 days prior to the function date. Groups must play in a foursome format only. 4. Signage, Displays: The Olympic View Event Coordinator must be consulted regarding any signage or displays to be used on the property by the organizer or guests. Any use of nails, staples, glue or any like materials is not permitted on any walls, doors or ceilings. Decoration clean up is the responsibility of function organizer. Golf Course sponsor signage must be received at least 48 hours prior to tee off. The O.V.G.C. will place signs on the course. Please provide specific instructions. All signs must be free standing. All signs must be promptly picked from Olympic View within a week after the event. 5. Taxes: 5% Federal Goods and Services Tax applies to all food, beverages, labour, service charges and room/equipment rental(s). 7% Provincial Sales Tax applies to all equipment rentals. 10% Provincial Liquor Tax applies to all alcoholic beverages. 6. Service Charges: All food & beverage services are subject to a 15% service charge. 7. Health Regulations: Food or beverage must not be brought onto the property of O.V.G.C. Any food and beverage sponsored products must be approved by course management. Due to health regulations, leftover food or beverage may not leave the property after an event. Olympic View Golf Club 643 Latoria Rd., Victoria BC Canada or info_olympic@golfbc.com olympicviewgolf.com Page 17

18 TERMS & CONDITIONS 8. Menu Selection: Menu selection is required 30 days prior to your function. In the event that any of the guests in your group has food allergies, you shall inform us of the names of such persons and the nature of their allergies, in order that we can take the necessary precautions when preparing their food. We undertake to provide on request, full information on the ingredients of any items served to your group. Should you not provide the names of the guests and the nature of their food allergies, you shall indemnify and hold us forever harmless from, and against, any and all liability or claim of liability for any personal injury that does not occur as a direct result of our negligence or the negligence of any of our representatives. Menu prices subject to change without notice. 9. Hosted Accounts: Groups providing a hosted event must designate and identify one individual who has charging authority. All items to be included by the host must be signed for by that individual. 10. Liability: O.V.G.C. reserves the right to inspect and monitor your event and discontinue services to all guests in the case of any violations of Club policy or Provincial law. You will be held responsible for any damage to property or equipment caused by either yourself or your guests. Should O.V.G.C. discontinue service to any or all of your guests, you shall remain liable for all amounts owed to the Club. O.V.G.C. assumes no responsibility for any loss or damage to goods, property, and/or equipment brought into the facility by the organizer and guests. 11. Dress Code: is relaxed. Comfortable golf attire, such as shirt, pants or shorts and suitable footwear is required. Multiple layers are encouraged as weather can change quickly. Steel Spikes not allowed. 12. Pace of Play: Player Assistants have full authority to maintain our pre-determined pace-of-play expectations. Failure of groups to maintain our pace-of-play could result in groups being asked to advance to next hole. For shotgun starts, be prepared to add minutes to the regular pace-of-play. We recommend discussing ways for improving pace-of-play with our Event Coordinator. 13. Power Cart Waiver: I promise to hold Olympic View free and harmless from any claims of any nature whatsoever that may arise through my or my golf groups use of a golf power cart. I represent that I and my golf group is familiar with the use of a golf power cart and can operate and control the same. I agree to pay for any damages done to my or my golf groups golf cart for the duration of this agreement and authorize any damages to be charged to the credit card number below. 14. Music: SOCAN (Society of Composers, Authors and Music Publishers of Canada) and RESOUND (not-for-profit music licensing company dedicated to obtaining fair compensation for artists and record companies) require that the users of music obtain SOCAN/RESOUND licenses to perform, or authorize others to perform, copyright music in public. The required license fee for an event with music will be charged based on the guidelines set out by SOCAN, RESOUND and the Copyright Act of Canada. An event in the Olympic Ballroom is $ An event in Forester's Restaurant or Lounge is $65.78 (all pricing includes tax). This fee will be added to all events that include live music or DJ performances 15. Photography: Olympic View may use photographs taken during the event for social media or other promotional purposes, without financial compensation. Please check this box if you do not want photographs from your event being used for this purpose. Olympic View Golf Club 643 Latoria Rd., Victoria BC Canada or info_olympic@golfbc.com olympicviewgolf.com Page 18

19 NOTES...

20 OLYMPIC VIEW GOLF CLUB 643 Latoria Road, Victoria, BC, Canada, V9C 3A3 Tel Toll-free Fax Doug Grieve: olympicviewgolf.com