Buddhafield Festival Event Plan

Transcription

1 Buddhfield Festivl 2013 Event Pln

2 Tble of Contents A: Introduction Conventions Hierrchicl Conventions Typogrphic Conventions Declrtion Updting Procedure Document Revision History B: Mngement Prefce Theme nd Nture of the Event Experience of Licensee/Orgnisers Pre-Event Plnning The Festivl Mngement Tem (FMT) Consulttion nd Inspections Schedule Sfety Mngement The Directors of Buddhfield Events Ltd (BFE) The Festivl Mngement Tem (FMT) The Stewrd Crew Helth nd Sfety Co-ordintor (H&S) Stges Mnger Production Crew Trders Coordintor Are Coordintors Introduction The Festivl Ares Site Policies Stewrding nd Security The stewrds Mngement Tem Regulr stewrds Groups, Tems & Shifts Shifts: Working Principles Control Points nd Ptrols Procedures Pecekeeping Lost Kids The Ticket Office Recruitment Buddhfield Festivl Event Pln /05/2013 Pge 2 of 147

3 7 On-Site Communictions Equipment Using Two-wy Rdio Festivl Personnel Site Crew Summry of Site Crew Duties The Ticket Office Briefing nd Trining Tickets Vehicles Psses Wristbnds Crew Lists Csh Trining & Certifiction C: Sfety Mps nd Plns Emergency Access Site Sfety Rules Risk Control Minimising Risk: Site Design Minimising Risk: On-site Communiction Risk Are: People Risk Are: Fire Risk Are: Vehicles Risk Are: Temporry Demountble Structures Risk Are: Electricl Instlltions Risk Are: Ctering Risk Are: Snitry Fcilities Risk Are: Sound, Noise nd Vibrtion Trffic Mngement Objectives Plns nd Digrms Temporry Demountble Structures Contingency Plnning The Emergency Co-ordintor (EC) Emergency Incidents Considered in this Document Response Plns to Emergency Incidents Emergency Action Pln Child Protection Policy D: Pro Form Communiction Trvel Informtion Trvel by Public Trnsport Buddhfield Festivl Driving Directions Buddhfield Festivl Event Pln /05/2013 Pge 3 of 147

4 2 Terms nd Conditions Letter to Ticket Holders Letter To Contrctors Letter To Trders Festivl Personnel Ctering Concessions Service Providers E: Appendices Risk Assessments Introduction Lifting Opertions Buddhfield Shower System Mobile Compost Toilets Buddhfield Festivl Event Pln /05/2013 Pge 4 of 147

5 A: Introduction Buddhfield Festivl Event Pln /05/2013 Pge 5 of 147

6 1 Conventions This document is n overview of the documentry conventions used throughout the Buddhfield Festivl Event Pln. 1.1 Hierrchicl Conventions Heding Level 1 12pt Helvetic Neue Bold Heding Level 2 9pt Helvetic Neue Bold Itlic Heding Level 3 9pt Helvetic Neue Bold Heding Level 4 9pt Helvetic Neue Bold Itlic Heding Level 5 9pt Helvetic Neue Regulr Body text 9pt Georgi Regulr 1.2 Typogrphic Conventions Tble 1: Abbrevitions AC Festivl Are Co-ordintor ASST Assistnt (to Festivl Are Co-ordintor) BF Trirtn Buddhfield BFE Buddhfield Events Ltd nd/or the Directors of Buddhfield Events Ltd BFF Buddhfield Festivl BFC Buddhfield Cfé CP Control Point EC Emergency Co-ordintor FMT (Buddhfield) Festivl Mngement Tem H&S Helth nd Sfety TKOF Ticket Office TKOFM Ticket Office Mnger All URLs nd emil ddresses re <ngle brcketed> for clrity of punctution. Prenthesis in the formt [! dt!] indictes vrible or substitutble informtion, where 'dt' describes the form the substitution will tke. This is prticulrly useful in ny document tht hs pro-form vlue, or where the informtion is t.b.c. t the time of writing. Buddhfield Festivl Event Pln /05/2013 Pge 6 of 147

7 1.2.1 Time Lst yer is the lst progrmme yer, not lst siderel yer. A BF progrmme yer is October-October. 24 hour clock nottion (00:01 24:00) used throughout Festivl Dy Nottion To circumvent mbiguous dte nd dy declrtions, the expression T plus or minus n integer is used. The integer represents number of dys before or fter the Festivl, where T0 [Tee zero] is the dy before the Festivl strts (lwys Tuesdy) nd T1 the dy the Festivl opens. Thus: T-n: [e.g. Tee-minus-fourteen ] n number of dys before the Festivl opens, where the smllest vlue of n is the dy the first set-up crew rrive on site (nominlly T-14). T0 [ Tee-zero ] The dy before the festivl opens to the generl public. T1: The dy the Festivl opens to the generl public nd officilly strts. Tn: [e.g. Tee-eleven ] n number of dys fter the Festivl opens where the lrgest vlue is the dy the tke-down crew must leve site by (scheduled s T11 ( Sturdy)). Buddhfield Festivl Event Pln /05/2013 Pge 7 of 147

8 2 Declrtion We, the Directors of Buddhfield Events Ltd (BFE), understnd tht the Helth nd Sfety t Work Act 1974 plces duties of cre on us s employers, promoters, orgnisers nd designers. We undertke to ensure, s fr s resonbly prcticble, the helth, sfety nd welfre of our employees, sub-contrctors nd generl public ttending the Buddhfield Festivl 2013 event. To this end we will ensure complince with ll legl requirements lid out in Regultions mde under the Act. We will follow s fr s resonbly prcticble the guidnce lid down in The Event Sfety Guide HSG195: A Guide to Helth, Sfety nd Welfre t Music nd Similr Events (ISBN ) vilble from HSE; nd The Regultory Reform (Fire Sfety) Order 2005: Fire Sfety Risk Assessment: Open Air Events nd Venues (ISBN-13: ). We re reviewing the drft of the new Purple Guide published by the Events Industry Forum on 01/05/2013. Specificlly, we undertke to: Ensure tht sufficient funds nd resources re mde vilble to dischrge our duties of cre. Assess known hzrds nd quntify the risks. Mesures to reduce the level of risk will be tken where it is not possible to eliminte the risk completely. Provide sufficient trining nd instruction. Appoint competent contrctors. Monitor our contrctors to ensure they dischrge their duties of cre. Ensure dequte welfre provision for employees, contrctors, performers nd public. Provide n dequte crowd mngement system, security nd stewrding rrngements. Hve in plce trffic mngement system. Hve in plce contingency pln nd dequte communiction links. Seek dvice when necessry from independent experts to supplement our knowledge nd experience. Provide sfe ccess nd egress to nd from the site. Hve in plce n ccident reporting nd investigtion procedure Ensure reporting of ccidents to the council if required under the Reporting of Injuries, Diseses nd Dngerous Occurrences Regultions 1995 (RIDDOR) Obtin both Employers Libility nd Public Libility insurnce pproprite to the size nd nture of the event. We recognise tht no sfety mesures re going to be effective unless we receive the full support of ll those involved in putting on the event, including contrctors, concessions nd performers. They will be encourged to co-operte with the control mesures put in plce, report ll hzrds nd incidents, nd ply their role in ensuring their own sfety nd tht of fellow event workers nd the public. The enforcing uthority for ll spects of this event is Tunton Dene Borough Council, The Dene House, Belvedere Rd, Tunton. Buddhfield Festivl Event Pln /05/2013 Pge 8 of 147

9 3 Updting Procedure It is recognised tht detils of the event nd procedures will continue to be refined until the ctul dte of the event. It is lso recognised tht ll relevnt prties need esily vilble nd up-to-dte versions of the Buddhfield Festivl Event Pln. Drft versions will be vilble to Tunton Den Borough Council prior to ny multi-gency meeting with the mster copies mended s necessry fter tht. Ongoing versions of the mster copies will lso be uploded to our website Up-to-dte, bound copies of ll documenttion will be vilble t ll times throughout the event on site t the Site Office. This document forms prt of the conditions imposed on the grnting of public entertinments licence nd my be mended s required with the permission of the enforcing uthority. Buddhfield Festivl Event Pln /05/2013 Pge 9 of 147

10 4 Document Revision History This document hs been revised s follows: 14/06/07 Moved Stewrds Mnul to seprte document. 14/06/07 Updted site pln. 09/05/07 Updted site pln. Spring 2007 Revised to reflect plnned increse in numbers to 2250 nd proposed site lyout chnges for 2007 event. 01/02/08 Revised to reflect new site nd plnned increse numbers to /05/08 Updted site plns 03/06/08 Updted Reception Field pln. 08/07/08 Updted event fields pln. 01/03/09 Revised with lessons lerned from Stewrds Mnul nd Contignecy Plns brought bck in to min document s seprte ppendices. 01/02/10 Updted for 2010 Event. New site lyout 01/04/11 Updted for 2011 Event. 01/02/12 Updted for 2012 Event. 16/04/13 Re structured nd updted for 2013 Event. Buddhfield Festivl Event Pln /05/2013 Pge 10 of 147

11 B: Mngement Buddhfield Festivl Event Pln /05/2013 Pge 11 of 147

12 1 Prefce 1.1 Theme nd Nture of the Event Buddhfield is Buddhist spiritul community nd prt of the Trirtn Buddhist Community 1. We re committed to prctising nd teching Buddhism nd medittion whilst living in low-impct nd sustinble mnner in the nturl environment 2. This yers Theme is File In The Hert nd refers to the prctice of loving kindness. The Buddhist prctice of loving kindness cn help us discover the rdint, joyful hert within ech of us. Loving kindness is revolutionry becuse it hs the power to rdiclly chnge the wy we experience ourselves nd the world, helping us cultivte true hppiness nd genuine compssion for others. Loving-kindness is not wek or pssive, but is the strength tht comes from seeing the true nture of suffering in the world, enbling us to ber witness to tht suffering without fer. It lso mkes joy flourish in response to other s hppiness. The Festivl presents us with the opportunity to prctice loving kindness for 5 whole dys, with three thousnd like-minded people, nd experience its powerfully trnsformtive effects. More on the Buddhfield website 3 As Western Buddhists our focus is on non-violence, medittion, cretion of rel community nd living in hrmony with the environment. It is to chieve such ends tht we hve no drugs nd no lcohol policy on site 4. We require music to be moderte in volume nd to cese t resonble hour 5 We tke wste nd recycling prticulrly seriously: wste wter will be minimised through the use of dry compost toilets; lndfill wste will be minimised through recycling of orgnic mtter, glss, tin nd crdbord 6. A proportion of the cr prking fee for ech vehicle will be used to plnt trees to counterct the environmentl impct cused by vehicles trvelling to the event. We encourge the use of public trnsport nd, to reduce the number of vehicles trvelling to the site, we provide free shuttle bus from Tunton to the site 7. Buddhfield opertes under severl legl bodies. For the pst 9 yers we hve run the Festivl under the uspices of Buddhfield Events Ltd, which is wholly owned subsidiry of the prent chrity, Trirtn Buddhfield, chrity reg. no As well s the inherent vlue of the event itself, The Buddhfield Festivl 2013 functions s fund-riser for the chrity, enbling it to, mongst other things, offer retrets to those who could not otherwise fford them > About Buddhfield > About Trirtn nd > About Buddhfield > Vision Sttement 3 > Theme 4 Link to policy sttement on website 5 > Buddhfield Festivl > Wht's On > Music & Performnce 6 Link to policy sttement on website 7 > Buddhfield Festivl > Getting There 8 > Buddhfield Retrets > About Cmping Retrets Buddhfield Festivl Event Pln /05/2013 Pge 12 of 147

13 1.2 Experience of Licensee/Orgnisers Buddhfield hs orgnised n nnul Buddhist cmping festivl since is therefore our 18 th consecutive yer. For the first 5 yers our Festivl ws held ner Shepton Mllet, Somerset. From it ws held t the Gllops, Clyhidon, few miles from the current site on the Westcombe Estte. The event hs grdully grown to rech its present size of pproximtely 3000 people. This hs given the orgnisers considerble mount of experience of working on ll res of event mngement. A significnt number of orgnisers hve ttended ll 17 previous events. The mjority of key personnel hve remined stble for over the lst 5 yers. Buddhfield ttends or orgnises number of cmping events every summer 9. This hs, gin, provided us with mple relevnt experience especilly in ctering for such events, but lso of site infrstructure work, stewrding nd wreness of udience issues. The Directors of Buddhfield Events Ltd re Lokbndhu, Steven Brber (known in the Trirtn Buddhist Order s Rtnrshi) nd Edwrd Tombs (known in the Trirtn Buddhist Order s Vimlrj or VJ) ll of whom hve been involved with Buddhfield since its inception nd Simon Perry (known in the Trirtn Buddhist Order s Stydrshin) who volunteered s Regulr Stewrd in 1999 nd ws the Hed Stewrd from > Buddhfield Cfe > Progrmme nd > Budhfield Retrets > Retrets Progrmme Buddhfield Festivl Event Pln /05/2013 Pge 13 of 147

14 2 Pre-Event Plnning 2.1 The Festivl Mngement Tem (FMT) We recognise tht by building in risk evlution t the pre-event stge, risks cn be minimised. We will ensure risks re evluted t n erly stge by orgnising series of pre-event meetings including debriefing from Buddhfield 2012 nd liising s required with Tunton Dene Borough Council. These meetings re to ssess the risks tht my rise, nd to decide wht is required to mnge the event effectively. Preevent meetings will be between the orgnisers, crew nd contrctors s well s with relevnt Environmentl Helth Officers, Fire Sfety Officers, Police nd ny other relevnt prties including consulttion with locl residents. H&S will lso meet with the Buddhfield Cfé nd other cterers nd trders to discuss their risk ssessments nd sfe working procedures. The Buddhfield 2013 FMT will be convening regulr pre-event meetings during the months leding up to the event, during which they re considering: Experience of the Buddhfield Festivl Access nd egress. Communiction systems. Temporry demountble structures. Emergency lighting nd mngement lighting. Stges mngement. Plnt nd equipment. Ctering. Snitry fcilities. Refuse nd wste disposl nd other environmentl fctors. Security rrngements, brriers, first id provision, welfre fcilities nd emergency provision. Evcution pln nd contingency procedures. Buddhfield Festivl Event Pln /05/2013 Pge 14 of 147

15 Consulttion nd Inspections Pre-event To ensure tht the event remins within greed timetbles there will be series of consulttions with relevnt Responsible Authorities nd competent ppointed persons on the following res: Suitbility of the loction. Suitbility for vns loding nd unloding. On site prking. Site ccessibility, trffic routes etc. Fire hzrds. Environmentl fctors (wste disposl etc). Snitry fcilities (drinking wter, loction of toilets etc). Loction of electricl cbles. Loction of drins nd wter mins. Requirements of the venues in respect of sfety. Adequte mens of escpe. Any uthorised officer of the locl uthority, police or fire service my enter the site t ny time before the event (s well s during the event). On-site inspections prior to the event by the locl uthority shll tke plce on TT0 nd T Inspections During Event To be crried out s required. On site inspections my tke plce t ny time. Buddhfield Festivl Event Pln /05/2013 Pge 15 of 147

16 3 Schedule nottion Plnning no. dys on site Cumultive It is proposed tht work be crried out on the site ccording to the following schedule. Dte T13 Wednesdy, 3 July 1 T-3 Sundy, 14 July 10 T0 Tuesdy, 16 July m 14 Milestone BF set-up crew rrive on site No forml gte monitoring No forml overnight security Trders permitted to enter site. Stffing of Min Gte nd stewrding s pproprite. Gte opens 10:00. Gte closes 22:00. Overnight security strts. Red food vouchers nd crew wristbnd needed. Mrking out res nd lnes for pedestrins, vehicles, cmping nd concessions. Erection of temporry structures. Commission compost toilets, plumbing, sinks nd tps, wshing fcilities. Instll site lighting. Recycling nd Rubbish collection Decortion of site. fcilities re in plce. Instll fire points. First Aid fcilities nd crew on site. Site redy for inspection by Responsible Authorities. pm Wednesdy, July Site opens to ticket holders, 10:00. Yellow food vouchers nd crew wristbnd needed. Opening Ceremony, 19:00 T5 Sundy, 21 July 19 Festivl closes (Closing Ceremony, 15:00) T6 Mondy, 22 July T1 On-going work 20 All ticket holders requested to leve site by 14:00. Buddhfield Cfé closes 14:00. Blue food vouchers nd crew wristbnd needed. Buddhfield Festivl Event Pln /05/2013 Post T1, Gte opens 08:00 Dismntling of temporry structures. Decommission of compost toilets. Removl nd storge of plumbing kit, sinks nd tps, wshing Pge 16 of 147

17 T7 Tuesdy, 23 July 21 T12 Sundy, 28 July 26 All persons except tke-down crew to hve vcted site by 22:00. fcilities. Removl nd storge of site lighting. Rubbish nd recycling to be Removl nd storge of site removed. All vehicles, structures etc. to be décor. Removl nd storge of fire point removed from site by 22:00. All tke-down crew to vcte site kit. by end of dy. Buddhfield Festivl Event Pln /05/2013 Pge 17 of 147

18 4 Sfety Mngement Below re job descriptions of persons holding mjor responsibilities within BFE for this event. The prticulr responsibilities nd duties of other persons within BFE seem obvious enough not to be detiled here, except to mention tht in ll cses they should liise with other mngers. In most cses we re plnning to fill specific roles with the sme individuls who did tht job in 2011, thus ensuring high level of experience nd competence in ll res. 4.1 The Directors of Buddhfield Events Ltd (BFE) The Directors understnd their generl responsibilities towrds the public, fellow workers nd themselves nd will: Produce detiled plns to chieve helth nd sfety objectives. Co-ordinte the specilist dvice which is necessry to ensure effective plnning, design nd mngement of the event. Keep up-to-dte with chnges in Helth nd Sfety legisltion, stndrds of good prctice nd mngement prctices relevnt to the sfety of stff, contrctors nd the generl public. Appoint competent contrctors. Design communiction strtegy. Ensure tht ll relevnt regultions re complied with. Monitor nd control the ctions of suppliers, contrctors nd concessions. Arrnge pre-event meetings with contrctors. Obtin dequte insurnce cover. Ensure ccidents re investigted nd when required under Reporting of Injuries, Diseses nd Dngerous Occurrence Regultions (RIDDOR) 1995 inform the enforcing uthority, Tunton Dene Borough Council. Liise with officers of Tunton Dene Borough Council in investigting ny complints tht they my receive from the public. Liise with the Festivl Mngement Tem, Are Co-ordintors nd other mngers. Buddhfield Festivl Event Pln /05/2013 Pge 18 of 147

19 4.2 The Festivl Mngement Tem (FMT) The FMT is pre-event committee ppointed by BFE to oversee plnning nd sfe, successful execution of the event. The Tem understnds their generl responsibilities towrds the ticket holders, fellow event workers nd themselves, nd will: Crry out pre-event inspections. Attend pre-event meetings s required. Appoint suitble Are Co-ordintors. Direct suitble progrmme of ctivities, performnce nd entertinments. Ensure tht the design nd lyout of the site will tke into ccount the following principles: Adequte supply of drinking wter. Adequte provision of toilets nd wshing fcilities. Composition of sfety rules for venues nd existing fire precutions. Access for the Emergency Services. Sfe ccess nd egress to the site for vehicles nd the public. Brriers nd fencing. The siting of sound systems. Adequte signge. Ensure tht the site communiction system remins effective. The Stewrd Crew The Hed Stewrd Will understnd their generl responsibilities towrds ticket holders, fellow event workers nd themselves, nd will, in ddition to the requirements for Stewrd Mnger: Ensure stewrding rrngements re dequte given the nture of the event, the expected udience nd nture of the performnce. Ensure tht stewrding rrngements remin effective for the durtion of the event. Co-ordinte effective stewrding rrngements nd supervise the drwing up of stewrding rot. Buddhfield Festivl Event Pln /05/2013 Pge 19 of 147

20 Ensure tht stewrds re provided with dequte breks in line with the Work Time Directive Drw up suitble trining schedule. Assist the Emergency Services in the event of n emergency. Ensure security ptrols re crried out. Diffuse unruly behviour nd investigte ny disturbnce or incident. Attend ny pre-event meetings s required. Ensure tht ll Stewrds understnd the event's terms nd conditions. Liise with other ACs. Directly supervise the Stewrd Mngers nd support the mngement of their respective Tem leders Stewrd Mngers Will understnd their generl responsibilities towrds ticket holders, fellow Stewrds, event workers nd themselves, nd will, in ddition to the requirements for stewrd: Coordinte the Tem Leders on their shift. Mnge the Pecekeeping Tem on their shift, ensure tht unruly behviour is investigted nd ny disturbnces re diffused. Ensure tht stewrds on their shift re fit nd competent to crry out their duties, remin clm nd courteous nd re not under the influence of lcohol or other intoxicting substnces. Ensure tht ll stewrds on their shift cn competently use two-wy rdio Report to the Hed Stewrd Regulr Stewrds Will be trined to understnd their generl responsibilities towrds ticket holders, fellow stewrds, event workers nd themselves, nd will: Fmilirise themselves with the emergency rrngements (including coded messges), nd be prepred to prticipte effectively in emergency nd evcution procedures. Fmilirise themselves with the site lyout nd be ble to ssist the public by giving informtion bout vilble fcilities. Ensure they understnd the event terms nd conditions Buddhfield Festivl Event Pln /05/2013 Pge 20 of 147

21 Investigte nd report ny disturbnces or incidents to their Tem Leder Not leve their Control Point without permission, consume or be under the influence of lcohol or other intoxicting substnces. Remin clm nd be courteous towrds the public. Assist in crowd control including the prevention of crushing nd overcrowding. Control or direct the public s they rrive nd leve to ensure n even flow. Assist in the security rrngements t entrnces or exits. Control vehicle prking nd mrshl trffic s requested. Attend trining sessions nd shift briefings Wer provided identifiction (hi-viz tbrds). Ensure they conform to best-prctice with their two-wy rdio. 4.4 Helth nd Sfety Co-ordintor (H&S) H&S will understnd their generl responsibilities towrds ticket holders, fellow event workers nd themselves, nd will: Assess ctions needing to be tken to ensure complince with The Helth & Sfety t Work Act 1974 nd regultions mde under the ct. liise with contrctors. liise with other Acs nd mngers. Monitor work prctices of the contrctors nd check the suitbility of their risk ssessments nd sfe working procedures. Crry out completion check on ll lrge structures with person responsible for their erection. Monitor the greed site sfety rules. Check certifictes in respect to structures, electricl supplies etc. Co-ordinte sfety in response to mjor incident. Stop ny work ctivities tht pose immedite dnger to life or limb. Crry out risk ssessments s required on behlf of the event orgniser. Buddhfield Festivl Event Pln /05/2013 Pge 21 of 147

22 Crry out fire risk ssessment (to include dequte mens of escpe, dequte fire fighting, giving wrning nd fire evcution procedure) s required under the Fire Precutions (Workplce) Regultions Assist the emergency services should the need rise. Check LPG (the use of nd storge). Check flmmble liquids (the use of nd storge). Crry out pre-event inspection. Attend ny pre-event meetings s required. liise with council, fire, mbulnce nd police officers Delegte the tking of noise redings nd see tht these re documented. 4.5 Stges Mnger Understnd their generl responsibilities towrds the public, fellow event workers, performers nd themselves, nd will: Inform senior stewrd if they, or ny performers, hve concerns over the crowd densities nd crushing. Stop the performnce if necessry in the event of n emergency. Co-ordinte the ctivities of those who re working on the stge. Ensure tht cler working spce is provided t ll times to fcilitte ccess to ll control switches nd equipment round nd on the stge. Ensure tht the mens of escpe re not obstructed. Ensure under stge res re kept free of combustible mterils including rubbish. Set limits t mixing desks so ny noise lekge from the site is kept within greed limits. Attend pre-event meetings s required. liise with other Acs nd mngers Production Crew Site Crew Mnger Understnds their generl responsibilities towrds the public, fellow event workers nd themselves, nd will: Commission nd mintin toilets, sinks nd tps including cqyring sufficent toilet pper, swdust nd sop for Buddhfield Festivl Event Pln /05/2013 Pge 22 of 147

23 the durtion of the event. Commission nd repir plumbing systems if dmged. Mke plns to ensure the continuing sfety of employees, contrctors nd public s they move round the site in the event of wet wether nd implement them if necessry. Commission fire points nd ensure tht they re kept in usble condition. Ensure tht personl protective equipment is used when necessry, nd tht it is suitble nd properly mintined. Commission nd mintin lighting (excluding tht ssocited with prticulr tent). Work with H&S to ensure tent structures remin sfe. Mnge Toilet Wizrds & Recycling Tem. liise with other ACs nd mngers. Attend pre-event meetings s required Site Electricin Understnds their generl responsibilities towrds the public, fellow event workers nd themselves, nd will: Attend ny pre event meetings s required. Test the temporry electricl supply in ccordnce with Institute of Electricl Engineers Regultions 17th Edition (IEE regultions). Ensure tht the residul current devices re tested before the event. Ensure tht ll portble nd trnsportble electricl equipment hs been tested. Ensure tht personl protective equipment is used when necessry, nd tht it is suitble nd properly mintined. liise with the Stges Mnger. Crry out comprehensive risk ssessment which will tke into ccount the following points: Totl electricl requirements of the stges Comptibility of equipment to be used Buddhfield Festivl Event Pln /05/2013 Pge 23 of 147

24 The design nd types of electricl connectors to be used by performers The provision of cler working spce to fcilitte ccess to ll controls, switches nd equipment Requirements for emergency lighting. Protection of cble runs Site Plumber Design nd supervise the instlltion nd mintennce of wter supplies on the site following the guidnce in BS 8551:2011 Provision nd mngement of temporry wter supplies. 4.7 Trders Coordintor Understnd their generl responsibilities towrds the public, fellow event workers nd themselves nd will: Book trders t lest one month prior to the event. Inform trders of pertinent helth nd sfety requirements. Liise with the site Lyout Coordintors regrding the positioning of structures Buddhfield Festivl Event Pln /05/2013 Pge 24 of 147

25 5 Are Coordintors 5.1 Introduction This is n overview of the kinds of informtion tht ll Are Coordintors (ACs) either should know or should be mde vilble for them to know. 5.2 The Festivl Ares For contct informtion, see Personnel. Domin Are Production Site Crew Publicity Informtion Recruitment Toilet Wizrds Recycling Tke-Down Crew Emergency Co-ordintor Site Decor Hospitlity Stewrds & Security Lost Kids Vi Stewrds & Security Minibus Vi Stewrds & Security Info Point AC direct (See Personnel) Ticket Office Vi Stewrds & Security Women's Are AC direct (See Personnel) Lnd &Permculture AC direct (See Personnel) Socil Chnge AC direct (See Personnel) Workshops Red & Green BodyMind Heling Grden Yog Spce AC direct (See Personnel) Mrtil Arts Buddhfield Festivl Event Pln /05/2013 Pge 25 of 147

26 Trders Ctering Stlls (shops) & Fly-pitches (Not-for-Profit) Cmpign Stlls Thee Jewels 5.3 The Dhrm Prlour AC direct (See Personnel) Medittion Spce AC direct (See Personnel) Rituls AC direct (See Personnel) Site Policies Although we'd prefer tht ll Are Co-ordintors (ACs) were fmilir with the whole Buddhfield Festivl Event Pln, s minimum we recommend you fmilirise yourself with the following documents: On-Site Communictions. All bout the two-wy rdio network. Festivl Personnel. Who you re working with, wht their remit is nd how to contct them. Site Sfety Rules. The essentil prctices for sfe working environment. Terms nd Conditions. The generl site policies tht pply to us ll. Plese ensure you re thoroughly wre of the Risk Controls pertinent to your Are Tking Prt in Decision Mking The Festivl Mngement Tem (FMT) is working group delegted by the Directors of Buddhfield Events Ltd (BFE) to mke pre-event rrngements nd mngeril decisions (including recruiting nd supporting ACs; composing this Event Pln nd submitting it s prt of our ppliction for Public Entertinments Licence; generting pre-event publicity, etc). The Directors of BFE re themselves re ppointed by the Trustees of Trirtn Buddhfield (BF). If you hve ny issues bout your involvement with the Festivl, you need supr-are (dministrtive, logisticl, finncil or policy) decision mde or discussed, plese direct your self to member of the FMT Crew lists for the Ticket Office (checking in rriving Crew) You should know how mny crew you're re budgeted to recruit: how this is decided, by whom, when You should know recompense wht you cn offer your crew (tickets; expenses; food) wht informtion we require for the gte list (nd why) Who to send it to; when to send it by. How to mke mendments fter the dedline: how to contct the Ticket Office (on site) with chnges (note they will be briefed bout who to ccept updtes from.) Buddhfield Festivl Event Pln /05/2013 Pge 26 of 147

27 5.3.3 Our Expecttions of Crew Plese ensure tht ll of your crew re fmilir with the bsic Terms nd Conditions. The Festivl ims to be lcohol nd drug free. We believe it s one of the things tht mkes the tmosphere t our Festivl specil. A gret mny people come to Buddhfield becuse tht s our stted im. It s vlue we ctively wnt to promote. This pplies to the crew t lest s much s ticket holders: crew (mny of whom re on site for severl weeks during setup) help set the tone of the event. If the build up of the site is fuelled by booze nd dope, it trickles into the overll vibe nd lter rrivls cn nd do pick up on it. People tell us tht they didn't know they could enjoy Festivl without their drug of choice, so if this would be new wy of experiencing festivl for your crew, encourge them to give it try! Whtever their views on drugs, though, plese ber in mind tht if they choose to work with us, then we d like this vlue to be respected. We cn nd do sk crew to leve if they cn't see their wy to respecting this policy, so plese mke sure you won't be let down by someone Mel Tickets nd Crew Wristbnds A crew wristbnd entitles the werer to get in nd out of the crew servery (next to the Buddhfield Cfé) t ny time for sncks nd drinks. To get mel, they must lso hve mel ticket. This dul system llows us to offer different levels of support: Full bord: hot drinks, cold brekfst nd two hot mels: crew wristbnd nd mel vouchers. Prt bord: hot drinks nd cold brekfst only: crew wristbnd only. Minimum bord: one or more hot mels only: ticket holder wristbnd nd mel vouchers. Plese mke it cler to your crew which of them re entitled to crew wristbnd nd mel tickets. It's not the job of the Ticket Office to decide wht sort of wristbnd the rrivl gets. Tht's down to their AC. On the ground it's up to the AC to sort it out. All rrivls get ticket holders' bnd unless the AC negotites with the Ticket office mnger. It needs to be mde cler to crew tht from lunch on T6 onwrds, they re no longer utomticlly entitled to be fed unless they're either contributing to the tke-down or they've mde specific greement with their mnger. They will need suitble mel ticket in either cse Red Vouchers These re for the set-up only. Vlid from: T-3 Vlid until: T Yellow Vouchers Entitle the holder to mel from the crew servery between 1pm 3pm or 6pm 9pm. At other times they cn be exchnged in the Buddhfield Cfe or in Pdm Pnckes where they cn receive food nd drink to the vlue of 5. The possessor does not need crew wristbnd to use their voucher in either of the bove plces (but they do need one to use the crew servery t ny other time). Buddhfield Festivl Event Pln /05/2013 Pge 27 of 147

28 Vlid from: Festivl opening dy (T1) Vlid Until: Festivl end (T5). There will be n mnesty until 2pm on T6. Blue Vouchers These re for tke-down only (we only feed people tht re ctully working to help dismntle the site!) Vlid From: T6,: the dy fter Festivl close Dogs Dogs cn be brought by crew by specil rrngement in dvnce nd only if they gree to certin conditions. Plese discuss this with the FMT. The conditions must be mde explicit to the owner: A dog must be kept on leds t ll times A dog must wer the lminte provided t ll times. A dog must be s close s possible to invisible nd inudible (especilly to people who my be pying for kennels). We won't ccept the dog's lovbility s n excuse: if it isn't completely under control t ll times, the owner will be sked to remove it (nd therefore themselves) from site. If we hve to insist the owner does tht, considerble bd feeling will rise s result. This will be such tht the owner my not wnt to come to Buddhfield gin, so sk them to be sure their dog's behviour is worth the gmble Lost Property If ny lost property is hnded in during the Festivl it should be tken to Info Point. We cn keep items for one month fter the festivl. For ech item returned we will chrge fee of 10 to cover the postge, using the reminder to mke contribution to our Lnd Appel. Due to the volume of lost property, nd lck of storge, ny remining stuff will either be destroyed or donted to Chrity shop. If someone wnts to check for lost property they should contct us in the first instnce by emil <lostproperty@buddhfield.com> Ttting When does lost property become tt? Any item left or bndoned on site fter 2pm on T6 (the time when we request ll ticket holders to leve site) becomes the property of Buddhfield Events Ltd. Items tht cn resonbly sid to be vlubles (for exmple: purses nd wllets; phones, cmers nd other electronics; jewellery) we will endevour to preserve for 28 dys fter the end of the festivl (i.e. until T34). All other items we will either recycle or dispose of in the most efficient, ecologicl nd economicl wy possible. In other words, crew my reserve ny non-vluble for themselves unless it's owner comes forwrd before we leve site to clim it Pecekeeping & Security if you think you need help with disturbnce, plese rdio the Pecekeeping chnnel. If you hven't been issued with rdio, there will lwys be n ctive (nd sttic) rdio holder t First Aid, but you cn lso find someone t both Info Point nd Crossrods during dylight hours. There is some level of Pecekeeping ptrol 24 hours dy: there will lwys be t lest on person bsed t the Min Gte. When sking for help, plese be forml nd: Buddhfield Festivl Event Pln /05/2013 Pge 28 of 147

29 sk to spek to 'pecekeeping' sy your nme stte your loction (or Are if tht's where the problem lies). We hve both professionl Security nd volunteer Pecekeepers. We my lso hve Welfre crew s brnch of First Aid (tbc). All three hve different remits. Plese don't get cught up in job descriptions; just tell the rdio opertor wht the problem is nd let them decide which tem should ddress the difficulty (it's prt of their job to do tht) In n Emergency Whilst we would prefer tht everyone knew nd understood the Contingency Plns, the following is n ctully very effective shorthnd to respond to prcticlly ny on-site emergency. To declre n emergency you cn either: Contct Pecekeeping (chnnel 1) for ny (potentil or ctul) brech of the pece. Contct Stewrd Control (chnnel 2) for ny trffic relted issue (e.g. blocked trckwy). Contct the Emergency Co-ordintor (EC: chnnel 16), for ny emergency tht needs cross-site co-opertion. If in doubt, cll the EC. It's their job to know the Contingency Plns Festivl Tke-down Plese remove your cr (nd see tht your crew hve removed theirs) from the Cr Prk in the Reception Field by Mondy evening t the ltest. The luminium trcking will be pulled up during mondy nd there is no overnight security in tht field from Sundy onwrds. Your vehicle is therefore vulnerble. Buddhfield Festivl Event Pln /05/2013 Pge 29 of 147

30 6 Stewrding nd Security 6.1 The stewrds Mngement Tem A series of pre-event plnning meetings re held. Members re experienced stewrds who: Discuss their experience of running the previous yer s event Contribute to this document. A stewrd Mnger should tke be ble to commnd in emergency situtions, ssist in the orgniztion of co-opertive efforts to tckle emergencies, uthorize or impose ny procedure either described in the Event Pln or s result of circumstntil request from Responsible Authority representtive (i.e. the Police or Fire services) Hed stewrd (Stewrd & Security Are Coordintor) The Hed stewrd is stewrd nd Security Are Coordintor nd reports to the Event Mngement Tem. S/he crries responsibility for seeing tht stewrd duties re crried out in ccordnce with BFE's legl nd morl commitments to its ticket-holders, licensing nd Responsible Authorities. He upholds nd exemplifies the vlues of BF s defined by the the FMT. S/he is finl decision mker nd rbitrtor on mtters of site security nd hrmony. S/he is responsible for compiling crew procedures nd subsequently ensuring tht ll stewrd Crew receive trining relevnt to their jobs, be tht from himself or from competent nd designted supervisor Shift Mngers The Shift Mngers implement the decisions of the Hed stewrd nd ct s his lieutennts when he is not on duty. They re empowered to mke whtever decisions they see fit for the helth, sfety nd continued hrmony of the site community (preferbly in consulttion with the Hed stewrd). They re exemplrs of good communiction. They re to fully investigte nd resolve (where possible) disputes, friction nd complints pssed up to them by Tem Leders nd Pecekeepers. They my recommend to the Hed stewrd tht someone be evicted from site, tht stewrd is to forfeit mel vouchers (through missing shift) or tht crewperson should be relieved of their duties. A Shift Mnger is vilble t ll times for extrordinry consulttions, nd emergencies. Shift Mngers will brief the relieving Mnger in the hlf hour before full shift briefing. They pss on briefing to their Tem Leders nd ttend forml shift briefings. The Shift Mnger supervises nd supports his/her Tem Leders, nd TKOFM Tem Leders A Tem Leder is responsible for mnging one Tem on shift. It will be fixed tem throughout the event. S/he is directly responsible for seeing tht ll the roles expected of tht Tem re tken up by Tem member nd tht ech role is conscientiously observed. The Tem leder is responsible for encourging nd disciplining Crewpersons nd nswers to the Shift Mnger on duty. Buddhfield Festivl Event Pln /05/2013 Pge 30 of 147

31 Reception Tem Leder Supervises the ll rrivls through the Min Gte, seeing tht trffic is mnged smoothly nd people re processed nd redy to be sent through to the Min Site. S/he must hve friendly, but ssertive chrcter Min Site Tem Leder Supervises the deployment of Regulr stewrds round the Min Site, minly in regrd to vehicle mrshlling Regulr stewrds Trffic Mrshls Duties include prking crs in the cr prk, trffic mrshlling on site, prking live-ins on site (minly in the Rings Field). This duty will be rotted mongst Regulr stewrds in the Min Site Sector Pecekeepers They re primrily diplomts, promoting the ethos of Buddhfield. They re the more confident nd rticulte members of the Crew, willing to intervene in heted exchnge or tckle someone who is drinking lcohol, etc. This is fixed duty: these stewrds re hnd-picked for suitbility Security We hve tem of SIA licensed Door Supervisors who s prticulr duty is to del with very heted or potentilly violent dishrmony with view to enforcing n eviction. See Service Providers Groups, Tems & Shifts The Shift System The system we use encourges trnsprency of responsibility, trust nd esprit de corps mongst the Crew, ensuring tht individuls feel supported nd well mnged Pre-Event Shifts Prior to the rrivl of trders, concessions nd contrctors (T-3) shifts re lrgely informl nd primrily consist of sentry duty t site entrnces. they strt ech dy with meeting t the Crew Servery to introduce themselves (especilly the mngers), mke sure newest people re orientted nd join trining progrmme. stewrds re encourged to rrive during this period prtly becuse trining time is more relxed nd therefore more thorough, but prtly becuse erly rriving crew get better hndle on the event nd cn therefore tke more responsibility when ticket holders rrive. Erly rrivls re often ble to support lter rrivls. From T-3 onwrds, shifts become semi-forml. The dily meeting still occurs, but it is followed by three, five hour shifts. Agin, work is primrily sentry duty, but there re more rrivls nd vehicle mrshlling becomes more importnt role nd fully functioning the Ticket Office (TKOF) is necessry (see The Ticket Office). During the event itself, Crew will be working one shift of four hours, in fixed Group. There is no dily meeting; it is replced by hlf hour briefing before ech shift Event Shifts Dylight Shifts Shifts will be rotted to ensure tht no one gets the short end of the stick. Buddhfield Festivl Event Pln /05/2013 Pge 31 of 147

32 Night Shift This shift will be mde up of Pecekeepers (including security) nd hve responsibilities in both Reception nd Min Site sectors. They will be responsible for effective first response to emergencies of ny sort, including the rousing of ssistnce from the EC. In the Reception Field they should ensure tht: Access into the Min Site from the Reception field is closed to incoming trffic from 22:00, but redily vilble to exiting trffic. The Cr Prk is secure. In the Min Site they should ensure tht: Noise is kept within licence limits, tht disturbnces in cmping res re kept to minimum nd tht the Quiet Cmping re is in fct quiet Communl fires re sfely mnged (or put out if they re not being tended). Shifts: Working Principles Shift Briefing There is thirty-minute chngeover period t the strt of every shift during which: There is review of pertinent events of the lst 24 hours. An opportunity to ddress problems nd setbcks from the previous shift. A briefing on wht will be hppening during the coming shift. Job lloction will then be greed. Tem Leders cn choose how they do this, but should encourge people to volunteer. Ech individul s qulities should be tken into ccount nd they should be encourged to ply to their strengths. Roles should be re-ssessed every shift; unpopulr jobs should probbly be rotted. Hopefully mny stewrds will stick with the sme jobs to void retrining. Idelly, incoming stewrds should relieve the corresponding outgoing stewrd nd be encourged to brief ech other before prting. They should then rdio in to log their sitution. Control Points should not be left temporrily unmnned. Tem Leders should ptrol to check everyone is ctully in position nd ech post is OK Post-Shift Debrief A debrief my be clled t the end of the shift, but only if the Shift Mnger deems it necessry. Either wy, Tem Leders should be vilble post-shift, in cse ny stewrds hve urgent issues to discuss Shift Swpping For crew who wnt to be present t prticulr Festivl event inconsistent with their shift pttern, they my rrnge to Buddhfield Festivl Event Pln /05/2013 Pge 32 of 147

33 exchnge with nother crew person in the equivlent Tem in nother Group, t the discretion of their Tem Leder nd their Shift Mnger Control Points nd Ptrols Reception Sector The Reception Field is responsible for sfe nd smooth flow of in nd outgoing trffic, for ensuring tht Ticket Holders nd Crew re processed nd orientted efficiently, in friendly nd welcoming mnner Min Gte The Min Gte crew should ensure tht the public highwy is kept cler t ll times by estblishing the rrivl s business nd guiding the vehicle either: Down the trck for rriving ticket holders nd Crew. Into Holding Are if the rrivl needs to be spoken to. Stright on, towrds the Cr Prk, if the rrivl is simply returning. To the coch nd txi drop-off point if they re simply unloding. Off site if they hve no legitimte business. Crew should not llow site ccess to be restricted by people pusing there to mke generl enquiries. Enquirers should be sked to either prk up in the Holding Are or move on wy from site. Min Gte stewrds re only to mnge ccess onto site: they will be mde wre tht ttempting to mnge trffic on public highwys is illegl Arrivls Tem The Arrivls Tem receive rrivls from the Min Gte stewrds nd prepre them to be processed nd orientted. Someone should be monitoring rrivls tht hve been directed stright to the Holding Are, whilst the rest of the Tem mke their wy long the queue of vehicles nd estblish if the occupnts re: Strightforwrd ticket exchnges: these should be smoothly guided to the TKOF. In need of discussion: these should be guided out of line into the Holding Are, wherein in someone should be delegted to resolve their needs. The Arrivls Tem need to be ptient nd not esily flustered: it cn often seem like lmost every rriving person is compliction or n exception. They should support the TKOF in the smooth processing of rrivls by tking complictions out of their hnds. The Arrivls Tem must ensure tht ll new rrivls understnd tht: Buddhfield Festivl Event Pln /05/2013 Pge 33 of 147

34 The site is not prk-up for trvellers. The Festivl is not n open house or fête for locl residents. Stewrds should not llow themselves to be pressured by over-friendly (ctully just plin pushy) locls into giving them on-going free ccess. Crew should not ccept pprently innocent gifts of sweets nd so on these re bribes nd not sufficient exchnge for buying full ticket! Tht dogs re not llowed on site without prior greement (the exceptions will be listed in the TKOF). Anyone else with dog must be sked to leve. Ticket holders my not invite locl friends or fmily to the site t ny time during their sty. Such secondry guests re Dy Visitors nd should be treted s such (tht is, be sked to come bck on T5). A ticket must be produced before rrivls re llowed on site, or they must demonstrte tht they re on Crew, performer or guest list, py for full ticket (if there re ny returns or reminders) or py for Dy Visitors pss. People who clim to hve tickets with third prty (lredy on site or ccompnying lter rrivl) need to tke responsibility for getting those tickets to the TKOF t the time they rrive. Arrivl Tem members should not ccept excuses for the rrivl being unble to chieve this. Mobile phones with flt btteries/no credit nd/or the rrivl voiding resonble methods to mke contct with the lleged ticket holder re indictions of blgging. Someone who is genuine will look wys to prove their cse, not void it. Looking to work in exchnge for ticket. Whilst we discourge this, becuse the compiltion of crew lists is performed well in dvnce nd we do fill up, crew lso frequently drop out t the lst minute. We mke efforts to replce these ltter from mongst those enquiring t the Gte. The only people ble to ccept crew replcements re the (Are Co-ordintors (ACs), nmed in the TKOF longside their respective rdio chnnel nd mobile phone numbers. Note tht no one is permitted to dd extr nmes to the lists ny ttempt t n ddition should be drwn to the ttention of the Hed Stewrd The Ticket Office The TKOF is where ll rrivls re orientted fter they hve been legitimted by the Arrivls Tem. There re two stff in the TKOF, both t the windows, including the Office Supervisor. TKOF Crew should be very cler bout when they need help nd be in good communiction with the ctive Reception Tem Leder. On T1 in prticulr the TKOF needs considerble support from the Shift Mnger on duty, since s/he will often be the rbiter on problems nd disputes. The Arrivls Tem will sk rrivls to prk up netly in front of the TKOF crvn nd tke their tickets to one of the two Office windows. See more bout TKOF procedures in The Ticket Office Control Point: Chrlie CP:Chrlie ensure tht only processed people nd vehicles re llowed into the cr prk nd Min Site. They should be on their gurd for people simply mrching on site nd mrshl trffic pssing in both directions down the trck Cr Prk Crs should not be driven down to the ren fields unless it is truly unvoidble, which mens the unloding of Buddhfield Festivl Event Pln /05/2013 Pge 34 of 147

35 significnt sized structure ( minimum exmple would be, sy, tretment tent in the Heling Grden). Even then, in the mjority of cses, the vehicle must ultimtely be tken bck to cr prking. This cuses sufficient nuisnce tht extr wreness is clled for Control Point: Delt This control point is the gte from the Cr Prk into the Min Site. It should be closed t night. Delt stewrds should be mking sure tht no unuthorised crs ttempt to drive on to the Min Site, nd tht pssge is cler for legitimte vehicles. They should be keeping firm eye on cler vehicle pssge, keeping in communiction with CP:Chrlie CP:Helers Gte nd the Crossrods to ensure stedy sfe trffic flow Min Site Sector Pecekeepers Pecekeepers re primrily concerned for helth, sfety nd hrmony of site residents. They should be ctively looking out for potentil hzrds nd ensuring tht such hzrds re removed. Pecekeepers should check tht fire points in their ptrol re in good order (e.g. buckets in plce). Stewrds should mke Pecekeepers wre of ny ctivities tht re brech of site hrmony principles nd/or tckle such behviour to hrmonious conclusion. Pecekeepers should ctively be on the look-out for people not wering wristbnd. They should sk to see it (if it s tucked wy under clothing) nd cll security if person cn t produce one. Whilst we hve every right to sk someone to leve who cn t produce their wristbnd, we expect stewrds to keep n eye on the event boundries for fence jumpers: nyone found on lnd tht is out-of-bounds should be chllenged, but especilly those coming from the direction of Blckdown Hill Rod or down the Romn Rod. Activities nd displys tht occur spontneously, such tht public sfety is n issue (spontneous fire juggling, for exmple) should be supervised: if pecekeeper notices tht n ctivity of this sort hs strted, either they should supervise it themselves or find someone else to (i.e. they should rdio the Shift Mnger for ssistnce). It needs to be ensured tht ny outdoor ctivity isn t llowed to block pssge (i.e. cuse crowding), but lso tht prticipnts re behving with due cre. Pecekeepers should keep n eye out for hzrds (e.g. trip hzrds) nd keep n er open for esclting mplified noise: if they re hving trouble hering someone spek when they re stnding within six feet of ech other, the noise level from the source venue will need checking. (A n SPL meter reding could be obtined, if necessry.) Progrmmes of events in venues ren t lwys precise nd when they re ttendnce t most will be quite modest. However, the Big Top Dnce Spce cn ttrct lrge number of people during Ecsttic Dnce nd crowds will need to be mnged. We will mke sure tht these sorts of events hve stewrd presence. In the lte evening time the principle of the Quiet Cmping Are needs to be cultivted. Whilst silence is impossible to enforce mongst tents, people pitched in Quiet Cmping must be encourged to void more thn whispered converstion fter 23:00 nd there should be no converstion fter midnight until t lest 06:00. (This prticulrly pplies to people with young children, who should be encourged to be mongst generl Cmping in the Hurdle Field). In generl non-quiet Cmping, people wke nd tlking fter 01:00 will be encourged to go to the lte night cfemusic venues. Buddhfield Festivl Event Pln /05/2013 Pge 35 of 147

36 Live-in Vehicle Prking Live-in vehicles will primrily be in the Rings Field (for ticket holders) nd Long Field (Crew). The prking of Live-in vehicles is subject to fire sfety restrictions. Ech vehicle gets it s own prking by in double row block, mrked out in tped lines. Ech by is 4m wide by 6.5m deep. Only one Live-in vehicle is llowed per by nd it must be Live-in, not merely prked cr. The vehicle my be prked ny which wy in its by (the ticket-holder should be encourged to tke dvntge of this nd use their spce wisely, for their own benefit). They my pitch n wning (nd the definition of wning cn be interpreted generously) but they my not pitch tent next to the vehicle if they intend people to sleep in it (i.e. they my use it for storge to free up spce in their vehicle). If they need to pitch tent for the purpose of sleeping people in it, the tent must be pitched in n Associted Cmping block, on the other side of 4m fire lne. Stlls re not the responsibility of the Stewrd Crew, but such pitches usully combintion of vehicles nd tents re notble exception to the bove rules. They re the sort of exception tht cuses confusion nd vextion to ttenders who see someone else pprently rbitrrily being llowed to do something they re not. It would be unworkble t n event like ours to widely seprte ll vehicles from ll tent structures. In considertion of this we hve to encourge frustrted vehicle owners to ccept tht it isn t completely fir sitution CP: Helers Gte Helers Gte is brrier cross the Emergency Access Route. The sentry ensures tht no-one is llowed pst this gte (since the lnd beyond is out of bounds) except Site Crew or person ccompnied by Mnging stewrd CP: Crossrods Only legitimte vehicles re llowed pssge onto the Long Field, which, during the event, mens cfé deliveries nd venue rtistes only. This policy will be even more restricted in the event of bd wether. Exceptions must be clered with the Hed stewrd since policy vrince will hve invribly been mde fter discussion bout helth nd sfety with other senior mngers Crew Food Servery This is the re next to nd behind to the Buddhfield Cfé where Core Crew mels re served, nd from where Core Crew cn get drinks nd sncks (t their discretion). A Regulr stewrd will be sttioned here to check for Crew wristbnds Procedures Trining We encourge volunteers with pertinent qulifictions nd experience to volunteer for positions of responsibility nd in the cse of volunteers who re willing to mke medium term commitment to the event (t lest three yers) we will see tht they tke recognised qulifictions like the SIA Door Supervisor, Fire Sfety or First Aid courses Fire Sfety In ddition to the trining for Regulr stewrds, Fire sfety briefing will be given to ll stewrd Mngers. In the event of fire breking out, we nticipte tht the people ctully responding to the emergency will be those most proximte to the dnger. A trined mnger will be expected to ttend nd effectively tke commnd (delegting Buddhfield Festivl Event Pln /05/2013 Pge 36 of 147

37 ppropritely), of whoever who is willing to wield fire-fighting equipment which will inevitbly include more thn just their own Tem. Trining will include: Wht types of fire fighting equipment we hve on site Where these re stored How to use them How to del with crowds t fire incident How to get Fire Engine to fire on site quickly nd sfely. Wht to do bout the rest of the site: contining the spred of lrm nd ensuring sfe evcution in n bsolute emergency Trining Progrmme Stewrds re simply here to help festivl-goers enjoy the festivl nd remin sfe. Even though this might sometimes men confronting some individuls over their behviour, this should lwys be done with ptience nd friendliness s fr s is possible. We sk stewrds to consider tht people hve often just lost (or lck) perspective on sitution. They hve simply forg0tten themselves. A stewrd is there to help someone regin perspective. We will emphsize tht we expect stewrds to rrive promptly t the strt of the pre-shift briefing, not up to 30 minutes lter. Eqully, posts must never be left unmnned, unless the stewrd is specificlly told to do so by their Tem Leder. A stewrd should wit for relief from stewrd from the next shift nd firmly request relief if it doesn t pper in resonble mount of time fter shift-end. Finlly, we will remind Crew to look fter themselves: use sunblock (this will be mde vilble), wer ht nd drink plenty of wter. We don t sk stewrds to work until they drop, nd we sk them to declre when they re becoming ill (i.e. if they ctch cold or sunstroke) or find their job too stressful to the point tht they re nxious bout ppering for work. There re three levels of forml trining we cn offer Level One: Site Wlk nd Generl Briefing Groups of stewrds will be tken for wlk round site. This will ensure ll Crew re cler wht ny given site reltive term relly refers to nd tht, mongst other things, Crew get to see where fire fighting equipment is kept nd how to turn night lighting on nd off. It s perfectly possible, even on such smll site, to remin ignornt of prticulr sections of the event. Most people don t investigte every nook nd crnny, nor cn they necessrily identify every structure by nme unless they hve ctully hd it pointed out to them. It s of crucil importnce tht everyone knows wht the terms used on the Site Mp refer to in rel life we will be using them in rdio communictions routinely. The wlk would, where possible, include n introduction to the non-stewrd Crew ACs with whom they my hve contct in n emergency, especilly the ECs (who operte on shift bsis). Buddhfield Festivl Event Pln /05/2013 Pge 37 of 147

38 During the wlk stewrds will be encourged to use their inititive, nd to hve go if they feel cpble they should not be overly shy bout confronting people (in friendly mnner of course!). This should be blnced by common sense nd, if in doubt bout wht they cn or should do, they cn lwys sk for ssistnce from their Tem Leder or the Pecekeepers Level Two: Policy Briefing The Terms nd Conditions will be introduced s being summry of wht principles stewrds nd Pecekeepers in prticulr re upholding. There will be time for questions Level Three: Duty Specific Trining This is usully done in one three person sized groups. Ech stewrd will be given s much trining s is pertinent to his or her prticulr job, which will vry. Reception stewrds will need the most prticulr trining, with vehicle prking stewrds needing cler introductions to prking principles. Most stewrds will be issued with their own two-wy rdio unit. Following the procedures in On-Site Communictions, ech stewrd-user should be trined in the effective usge of their rdio, including routine protocols, jrgon nd wht to do when n emergency is declred, including fmilirity with the emergency keyword set. See On-Site Communictions. 6.7 Pecekeeping The Buddhfield Festivl hs two levels of security both publicly described s pecekeeping but with distinct remits. For the purpose of this document, Pecekeepers re volunteer, non-sia licensed ptrol with somewht broder remit thn the prllel tem of professionl, SIA licensed Security Pecekeeping nd Security Ptrols We find tht lmost every problem cn be resolved with sufficient diplomcy, ptience nd tct something tht my be in short supply when we re very busy. Pecekeepers re solution to this problem people who hve nothing better to do thn be ptient nd diplomtic. They should expect to del with people not cooperting with our site policies, or negotite settlement between the prties to n rgument. Buddhfield rrely suffers problems worse thn the occsionl heted dispute. If things seem to be getting out of hnd, however, security should be clled: they re licensed Door Supervisors nd re trined to del with conflict tht cnnot be settled micbly. The pecekeepers should be very fmilir with the Terms nd Conditions nd be ble to pply them resonbly nd compssiontely. They should, however, not shy wy from deciding tht someone is disruptive nd needs to be sked to leve. The event is short, but not so short tht dishrmonious person couldn t mke other ttenders lives miserble nd mke them wnt to leve. If: violent rgument is occurring n ttender wnts third prty they re unhppy bout spoken to by n orgniser fence jumper needs confronting someone is witnessed publicly consuming n intoxicnt Buddhfield Festivl Event Pln /05/2013 Pge 38 of 147

39 pecekeeper should look into this in the first instnce. Any dispute tht is not resolvble by Pecekeeper should be pssed on to Security nd then the Shift Mnger, the Hed Stewrd nd ultimtely Director of BFE if n eviction seems pproprite Three Step Rule In ny circumstnce where stewrd is in confronttive sitution there re three levels to tckling it. Idelly one should follow them in this order: Ask for something to be done. Persude the other prty politely, emptheticlly nd resonbly to do something. Leve resonble mount of time to see tht the tsk is done, but if it hsn t been completed: Tell them to perform the ction, s greed nd discussed previously. Explin tht snction will hve to be pplied if the tsk isn t fulfilled (sy, removl of cr from fire lne); explin wht the snction is, when nd how it will be pplied. Order the ction done, pplying stted snction. Arrnge for Pecekeeper or Mnging stewrd to be present, if necessry, nd pply the snction spoken of. In these circumstnces, stewrd should t ll times be polite, cler nd firm, not llowing him/herself to pper bossy. They should never mke n idle thret or suggest snction tht cn t resonbly be pplied. All of these steps should be performed with witness ( prtner Pecekeeper on ptrol, for exmple) Specific Issues Applying our Terms nd Conditions Eviction (even the thret of it) is the prerogtive of the Hed Stewrd. Insisting tht someone leve site is not done lightly if the prty (or prties) concerned re legitimte ticket holders. However, there re ll sorts of resons we might ultimtely choose to evict someone. The brod circumstnces tht would give rise to considering eviction re presented in our Terms nd Conditions, but below we work through some prticulr circumstnces wherein this would be encted (lthough these re not intended to be exclusive or exhustive). Alcohol. We do not wnt intoxicting substnces of ny sort on site, legl or otherwise. This is well-known qulity of the Buddhfield Festivl nd one tht the orgnizers decide on nd promote: it is not merely licence or otherwise legl obligtion. We stop short of full exclusion, however, becuse we recognise tht this ide tht one cn hve fully stisfying socil experience unmedited by lcohol is very chllenging for mny people. (It is in fct counter-counter culture!) A complete prohibition simply wouldn t work: it would be both impossible to implement nd frequently confronttive. This would, in itself, simply cultivte resentment nd repressive tmosphere. Our softly-softly pproch hs tken some yers to cultivte, but we think tht it hs worked very well. It is pproprite to try to persude to people to something different for chnge. If they relly cn t mnge tht, then we cn insist tht they t lest be discreet. If they cn t be discreet, then they will be sked to leve. Mrijun. Whilst we recognize tht mrijun is controlled substnce nd possession of it illegl, we re compelled to be Buddhfield Festivl Event Pln /05/2013 Pge 39 of 147

40 prgmtic: contemporry society ccepts its usge in similr light to tht of lcohol. This is not politicl outlook: it doesn t imply tht BFE grees with this view. Persons found using mrijun will be tckled by Pecekeeper in the sme wy (nd for the sme resons) tht they will be tckled bout consuming lcohol, unless otherwise directed by the police. Selling. Any person found selling lcohol or ny sorts of controlled substnces will be sked to hnd over wht they hve in their possession nd submit to being hnded over to the police. Confiscted substnces will be locked up in the boot of designted vehicle, the key to which will be held by the Hed Stewrd until such time s the substnce(s) cn be hnded over to the Police. Aggression. Aggressive behviour (usully s the result of n rgument) often results in clls for n eviction from witnesses. This is often prtisn nd unnecessry, but in principle, we would tke the opinion of ttenders into ccount: sufficient, resoned objection to subject s behviour could mount to reson to evict the subject. This will hve been presented to the Hed Stewrd, who in turn presents this decision to t lest two other Directors of BFE for ssent (three persons mounting to quorte pprovl) nd then tke whtever steps seem necessry to see tht the subject (nd his/her prty if necessry) leve the premises (nd the vicinity) s quickly s possible. In extreme cses person my be sked to leve site without their personl effects nd told to return to collect them only on the morning of T6, fter the event hs officilly ended. In prctice the policy of quorte of ssent is designed to stop ny single person (i.e. ny orgniser) dictting who should or should not sty on site. It is lso designed to void stlling on wht is likely to be difficult nd complex decision. No stewrd should exercise their legl right to Citizens Arrest in the nme of BFE. In the unlikely event tht rrest is pproprite, the stewrd witnessing behviour likely to wrrnt rrest should immeditely mke every ttempt to cll for senior mnger nd recommend tht the police re clled. Under no circumstnces should crew use force of ny sort (even verbl order s discussed bove) without witnesses: stewrds must not put themselves in compromising positions. BFE will not tolerte bullying (indiscriminte use of power, physicl or otherwise) by nyone under ny circumstnces, but especilly Stewrd Crew. If someone is ttempting to throw their weight round in order to get their own wy, it should be delt with immeditely by Pecekeeper nd/or senior mnger stewrd. If physicl intervention i.e. some form of restrint is foreseeble then t lest one senior mnnger should del with the sitution. Weird people. There is lmost lwys t lest one person on site who is wildly odd or eccentric, lcking or disregrding usul socil norms. Often this oddness cn resonbly be scribed to some sort of mentl helth issue. People who hve mentl helth issues cn be unpredictble; this gives rise to nxiety within the site community. Disruptive behviour. Buddhfield Festivl Event Pln /05/2013 Pge 40 of 147

41 There is no cler definition of disruptive so we reserve the right to mke judgement bout wht is disruptive under the circumstnces. However, we cnnot nd will not exclude people simply becuse they re odd or socilly inept. We would need to see resonble evidence tht they re ctully cusing distress by inpproprite behviour before speking to them, much less sking them to leve. It is not enough to be nxious tht they might do something unexpected nd inpproprite. Fence Jumping. A Pecekeeper should be clled to spek to fence jumpers (or potentil fence jumpers). Fence jumpers could be trespssing on both our lnd or neighbouring property. In the ltter cse trespssers should be extrcted from ny position where they cn dmge property or distress our neighbours nd sent on their wy. It needs to be impressed upon the trespsser tht they will not be ccommodted or rewrded for their efforts. Vehicle Prking. Attenders frequently wnt to keep their cr s close s possible to their ctul cmping spot, nd to crete the widest possible berth between themselves nd their nerest neighbour. This is quite nuisnce. Attenders will often semi-consciously, but more often just plinly selfishly lie nd mnipulte their wy into prking their vehicle wherever it suits them, with complete disregrd for ny other considertions. This is difficult to del with without cusing heted discussion: people don t like being ccused of being untrustworthy prticulrly when they re mnifestly untrustworthy! We trin stewrds not to lightly ccept ssurnces tht the vehicle will be moved promptly. One tctic people use is to perform the tsk the vehicle ws prked there to do, then bscond for few minutes to perform nother tsk. In this wy the owner of the vehicle cn be lost sight of nd it will sty put, often resulting in repeted complints bout the nuisnce it is cusing. A response is to simply put this to the vehicle owner. The stewrd is wre tht people often behve bdly in this regrd. The stewrd doesn t know the vehicle owner nd doesn t therefore know if they cn be trusted. Since trust in this context is broken so often, the stewrd doesn t feel confident s/he cn cquiesce to the vehicle being prked there. As lst resort, the stewrd cn put it to the vehicle owner tht if the vehicle isn t moved promptly it will hve to be removed by us nd tht, since this would entil drgging it to cr prking spce with trctor, they would be wiser to do it themselves. This thret relly must be lst resort, though: idle threts undermine our credibility. Dogs. There will in fct be smll number of dogs on site. These will hve been pre-rrnged by the FMT. No exceptions re llowed. A lminted lbel ttched to the collr will ccompny ny dog llowed on site. The dog owner s nme nd detils will be logged t the TFOF. The lbel should be used by stewrds to verify tht the dog is ccepted on site. Someone found hrbouring dog will be directed to the nerest bording kennels nd told to see tht either their pet is borded for the reminder of the event, or leve the Festivl. This in itself is very generous: Buddhfield is cused tremendous mount of hssle over dogs being on site so we simply don t discuss the mtter with ttenders not complying with this condition. This is mde bundntly cler in ll our publicity (nd is common policy t most mjor festivls). (This does not pply to registered Guide Dogs.) Pecekeepers Unlike Security, Pecekeepers will be given extr responsibilities nd formlly requested to mintin wreness of the Buddhfield Festivl Event Pln /05/2013 Pge 41 of 147

42 following issues whilst on ptrol Enforcing the Noise Restrictions The Pecekeepers will ssist the Shift Mnger with enforcing the dily mplified noise restriction: 09:00 23:00 Wednesdy Fridy nd Sundy (T1, T2, T3 nd T5). 09:00 24:00 Sturdy (T4). Although The noise strtegy in this document is bsed on 24 hour public entertinment licence, note tht night-time site noise policy is tighter thn licence restrictions: noise should not be llowed to disturb Quiet Cmping, much less penetrte s fr s neighbouring household. It is importnt to note tht we re sking people to wind down t the lter limit, not stop completely. The shift is drmtic, but not terminl. The performer needs to led their set towrds mellow tone rther thn simply stop the visits from Shift Mnger re to see tht this is being done, hence three visits. However, if the performer cn t mnge this, they will simply find their plug pulled peremptorily t the cut-off point. Creting reltionships. The Shift Mngers likely to be covering the noise curfew period on ny given evening will ll introduce themselves to the crew t ech mplified noise venue. They will explin tht one of them will visit hlf n hour before curfew, 15 minutes, then t curfew to see tht things re winding nd ultimtely wound down on time. It is much esier on ll concerned if venue mngers hve reltionship with Shift Mnger rther thn rndom Regulr stewrd. The mnger will be drwn into n understnding bout the observnce of the curfew nd tht the plug will quite literlly be pulled if they don t wind down on time. The noise policy in prctice. Assuming the grnt of 24 hour licence for Public Entertinment, this permits the plying of music throughout the dy, but is subject to limits on volume, mesured in decibels. The rules we re sked to comply with re s follows. Inside Venue. A Venue is structure tht is hosting performnce of mplified music (be it live, unccompnied or recorded). Noise levels must never exceed 135dB. This limit is primrily n upper limit below level tht would cuse injury to people present within the structure. Levels inside structures will be routinely monitored by the Music crews. Outside Venue. Between the hours of 09:00 23:00 Wednesdy Fridy nd Sundy (T1, T2, T3 nd T5) nd 09:00 24:00 on Sturdy (T4), the mesurble noise levels 1m from the nerest noise sensitive structure must not exceed 65dB LEQ15. This mens tht, if you were stnding 1m from the fçde of the nerest noise sensitive structure, the verge decibel level over 15 minute period must not exceed 65dB t tht point. Outside of these times, tht is, between 23:00 09:00 (00:00 09:00 Sundy morning) respectively (effectively overnight), noise must be inudible t the fçde of the nerest noise sensitive structure. Buddhfield Festivl Event Pln /05/2013 Pge 42 of 147

43 Monitoring. We will be keeping records of noise levels. Ptrolling stewrds t two positions will be given the tsk of routinely tking redings from decibel meter nd logging them. The stewrds will be told to cll the on-duty Shift Mnger if cution point is reched, tht is, where redings re reching level below brech of our greement, but perilously close to it. We would expect to see redings t Crossrods should be verging in the low 50dB 55dB rnge (with frequent troughs in the 40dB 50dB rnge). If the verge is ctully t the licence limit (65db), this puts us in precrious position we need to see tht the verge reding is dropped Fire Points Pecekeepers should ensure tht ll fire points re in good order tht is, full of wter, ccompnied by two buckets nd n lrm tringle. If there is ny shortcoming, they should report the issue to Site Crew Venue Sfety: Overcrowding If someone cnnot esily wlk into nd between the people present in venue like the Dnce Spce, it is becoming overcrowded. The stewrd monitoring the venue should tke whtever steps seem resonble under the circumstnces to see tht sufficient people leve the structure. They should report this to their Tem Leder nd their Shift Mnger nd pproch the venue mnger with view to thinning out the crowd Communl Fires Open fires re common nd populr prt of festivl night life nd festivl cmping. They re lso potentilly, extremely dngerous. A number of site lyout principles nd site policies focus round keeping fire seprte from highly flmmble objects, especilly nylon tents. To ccommodte the desire for open fires but keep them mngeble, we mrk out number of lrge fire circles (see the Site Plns). The centre of ech fire circle is 6m from the nerest highly flmmble object (i.e. tent or vehicle) nd ech circle is 3m wide, leving 3m boundry. Pecekeepers should mke sure tht no-one cmps closer thn 3m to the edge of public fire nd tht new fires don t spring up encourge people to be communl. 6.8 Lost Kids We provide dedicted Lost Kids Spce. Lost children re quite common, even on such smll site. Usully the child hs simply drifted slightly prt from their gurdin(s) nd lost sight of them. The best thing to do, initilly, is for the ptrolling stewrd sty with the child in the vicinity of the plce they were found. For t lest fifteen minutes, the stewrd should wlk round n re of bout 50m rdius ctully looking for the child s crer; most children cn quickly be reunited with their gurdin in this wy. If this cn t be chieved, the child should be tken to the Lost Kids spce they cn be looked fter by dedicted stewrd. In most cses it s obvious from mutul rection tht child nd their gurdin hve been reunited. However the child should not be hnded into the cre of ny dult who it cn t be firmly estblished is in fct the child s crer. For exmple, child shouldn t be hnded on to someone who sys they re merely friend of the prent(s). Stewrds in the Lost Kids point re hnd-picked tem. A child will not be left lone with only one other dult: there will be t lest two, unrelted people preferbly one of ech gender. Buddhfield Festivl Event Pln /05/2013 Pge 43 of 147

44 6.9 The Ticket Office Mngement nd opertion of the TKOF is described in the seprte document, The Ticket Office. The TKOF should void being used s n enquiry point (even for help from stewrd). Enquirers should be sked to go to the Info Point Wering Wristbnd When wristbnd is hnded over, it should be mde cler tht they need to be worn. We hve every right to chllenge someone who cn t produce theirs when sked. Crew wristbnds entitle the werer to get food, drinks nd sncks from the Crew Spce> (This only pplies to dults children of crew simple need to be ccompnied by their prent or gurdin.) The stewrd t the entrnce should politely, but firmly turn non-crew wristbnd werers wy unless they cn produce vlid mel voucher per person Dy Ticket holders We do not routinely ccept dy visitors until Sundy (T5), our closing dy. Whilst we could quot number of tickets for dy-by-dy sle, dy visitors re nuisnce becuse we ve no esy wy of ensuring tht they leve. On T5 (lwys Sundy) we know tht pprecible numbers of ttenders leve site from quite erly on in the morning (the bulk will leve by T5 evening) nd this llows us to ccommodte few extrs. Further, even though it remins undesirble for people to sty overnight, we will legitimtely be sking ll non-crew people to leve from T6 lunchtime onwrds in ny cse. (Crew re effectively differentited from nyone else by possession of wristbnd.) 6.10 Recruitment Wht We re Looking for in Stewrd None of the qulities we look for in good stewrd re prescribed by ge, gender, socil or culturl bckground. However we expect them to be: Resonbly physiclly fit, t lest enough to sprint to n outbrek of fire in their field nd then hndle fire extinguisher. Emotionlly positive, ble to look for solution nd not esily thrown by chos. Ptient, rticulte nd cler. It is importnt tht spoken English is effectively fluent. Self-possessed nd emotionlly robust. Responsible, relible nd trustworthy. Friendly nd kind. It s very importnt to us tht crew enjoy their time on site, but we expect them to understnd tht we re tking people on to do job tht the stewrd Crew isn t just wy to get free ticket The Appliction Process To help us field pplicnts, we sk people to fill in simple ppliction form on the Buddhfield website. On completion, it is utomticlly sent by emil to the Recruitment Mnger. He engges people previously unknown to us predominntly bsed on this document. Buddhfield Festivl Event Pln /05/2013 Pge 44 of 147

45 The Tour of Duty We need stewrds for five dys before the opening dte nd two to three dys fterwrds. We don t need ll eighty of our crew for ll of tht time, but we do need some. We expect ll crew to rrive no lter thn the dy before the festivl (by 5pm Tuesdy; tht mens we hve the opportunity to run through bsic trining) nd crew must be vilble to work through the five dys of event itself which mens not leving before Sundy evening Conditions of Service We re willing to negotite on generl terms, but we sk stewrds to be prepred for the fct tht the job cn t times be very hrd work nd stressful... nd t other times very dull. Applicnts need to ccept, nticipte nd be willing to del with these extremes. We expect them to rrive on site on the dte tht they greed with the Recruitment Mnger, redy for work the following dy: they should present themseleves t the Site Office for the pre-event morning stewrds Meeting. If they re delyed en route they should hve contcted the Recruitment Mnger: if someone fils to rrive when greed, we my engge replcement for them mongst the people enquiring t the Gte (there re lwys good number). The ltecomer would therefore forfeit his or her own ticket. We reserve the right to sk crewmember to cese working for us should it become pprent tht they relly ren t suitble s stewrd. Tem Leders should discuss their reservtions with the Shift Mnger on duty nd him/her with the Hed stewrd. We my try to find them nother job on site, but in such cse ssuming tht we hve both cted in good fith they would not be sked to py for their ticket/leve the festivl. Tem Leders should be on the lookout for people who re becoming ill or finding their work stressful. We sk people to nticipte hrd work, but don t punish them for underestimting the sitution. We do not expect crew to work in stte of distress or until they drop! A gret mny detils of enggement cn be negotited, but there re some bottom line requirements: Stewrds re upholding Buddhfield s duties of cre to its ticket holders. Crew found lunching out on duty or not turning up t ll for shift without resonble cuse will be sked to leve. We expect crew to be s courteous nd friendly s possible t ll times. Whilst tempers occsionlly fry, we will not ccommodte crew with short fuses: it goes without sving tht physicl ggression cnnot be excused. It lso goes without sying tht someone who cnnot be responsible for themself cnnot be responsible for others, so there is no excuse for being drunk, stoned or tripping. We lso expect Crew to help us mintin the drug-free tmosphere nd to the greter extent exemplify it. We sk prospective crew to consider this crefully before they gree to work for us Rewrds All stewrds re unpid volunteers. We offer n unforgettble if sometimes bizrre! experience nd Crew receive free entry to the festivl, mel vouchers covering three mels per full dy worked (exchngeble t the Buddhfield Cfé, on site) nd unlimited ccess to crew te re. Buddhfield Festivl Event Pln /05/2013 Pge 45 of 147

46 7 On-Site Communictions 7.1 Equipment From T-5 to T8 (inclusive) there will be totl of 25 two-wy rdios vilble to be signed out. From the T-1 to T8 (inclusive) there will be totl of 35 two-wy rdios vilble to be signed out. At pek time The following items of equipment will be vilble: 1 loud hiler 15 spre bttery pcks 2 mins power chrging units 2 12v DC power supply) Cses nd strps for ech unit A smll set of (optionl) er-pieces. Tble 2: Rdio Chnnels Chnnel Are Cll Sign(s) Users 1 Pecekeeping Security Pecekeeping Duty Tem Leders Active Security shift 2 Stewrd Crew Control Gte Crossrods Stewrd Shift Mnger Reception Field Stewrds Crossrods Stewrds 3 Ticket Office 4 Stewrds Reserved 5 Site Crew 6 Toilet Wizrds 7 Helth & Sfety 8 First Aid 9 Trders Workshops Site Lyout 10 Bnds Meet & Greet Buddhfield Festivl Event Pln /05/2013 Duty Supervisor Site Crew AC Shift Mnger Trders AC Workshops AC Site Lyout AC Pge 46 of 147

47 11 Info Point 12 Kids Are 13 Blue Moon 14 Conference Inter-chnnel privte converstion; open to ll 15 On-Cll Any mnger tking brek but willing to be disturbed if it s importnt 16 Emergency Coordintor Emergency+codewo Duty Co-ordintor rd Tble 3: Two-Wy Rdio Unit Alloctions Unit No. First lloction Re-llocte to 1 Site Crew 2 Site Crew 3 Site Crew 4 Site Crew 5 Site Crew 6 Site Crew 7 Site Crew 8 Site Crew 9 Site Crew 10 Site Crew 11 Site Crew Stewrd Crew T1 12 Site Crew Stewrd Crew T1 13 Site Crew Stewrd Crew T1 14 Site Crew Stewrd Crew T1 15 Site Crew Stewrd Crew T1 16 Stewrd Crew 17 Stewrd Crew 18 Stewrd Crew 19 Stewrd Crew 20 Stewrd Crew 21 Stewrd Crew 22 Stewrd Crew 23 Stewrd Crew 24 Stewrd Crew 25 Stewrd Crew Buddhfield Festivl Event Pln /05/2013 Re-llocte on Pge 47 of 147

48 26 Stewrd Crew 27 Stewrd Crew 28 Stewrd Crew 29 Stewrd Crew 30 Stewrd Crew Workshops T2 31 Stewrd Crew Workshops T2 32 Stewrd Crew Workshops T2 33 Stewrd Crew Workshops T2 34 Stewrd Crew Workshops T2 35 Stewrd Crew Workshops T2 36 Workshops AC 37 Vehicle Emergency 38 H&S AC 39 H&S ASST 40 H&S ASST 41 Lyout AC 42 Lyout ASST Pdm Pnckes T1 43 First Aider First Aid T0 44 unllocted First Aid T0 45 unllocted First Aid T0 46 unllocted First Aid T0 47 Stges AC 48 unllocted Info Point T1 49 unllocted Info Point T1 50 unllocted Bnds Meet & Greet T1 51 Heling Grden Bnds AC T1 52 BFC AC 53 BFC 54 Trders AC 55 Trders ASST 56 Kids Are 57 Kids Are 58 Emergency Co-ordintor 59 Workshops 60 Workshops Buddhfield Festivl Event Pln /05/2013 Pge 48 of 147

49 7.2 Using Two-wy Rdio Every user will be trined how to: turn the rdio unit on nd off djust the volume send (exchnge) messge chnge rdio chnnels chnge bttery pck choose strtegy for wering the rdio unit (i.e. how to tke best dvntge of the unit's belt clip nd holster) A Rdio s Essentil Kit After issuing rdio, rdio check should be performed with nother tem member. Ech rdio should be checked periodiclly by the user nd ny filure should be delt with immeditely. Btteries will need regulr replcement. Switching to other chnnels will be necessry to contct other res round the site, but it's essentil to remember to switch bck to the customry chnnel for the unit user immeditely fterwrds. All rdios will hve complete chnnel usge listing ttched. Rdios should be turned up loud enough, worn (idelly t shoulder height), nd crefully monitored t ll times they re for receiving, s well s for trnsmitting! Rdio Protocol Loctions nd nmes used need to be unmbiguous nd normlly the ones seen nd understood by looking t the site mp (thus ensuring tht everyone on site understnds wht s being referred to). Cllers must lwys identify themselves by nme or loction. From (not to!) should be used to seprte cller nd clled, e.g. Ticket Office from Min Gte, Site Office from Bottom Field. All messges should be short nd to the point, so tht the messge cn be interrupted in n emergency. The phonetic lphbet should be used when necessry though it is unrelistic to expect this of most nonmngement personnel. When clling sttion hs sid over, reply immeditely fter two second puse. Lck of response will often cuse the needless disptch of other personnel to the re nd jeoprdizes the smooth running of the event Essentil Jrgon Adopting this system mximizes clrity of communiction nd we will sk the Tem Leders to monitor nd remind people to be wre of it. It is infuriting for ll nd potentilly very dngerous to be vgue or sloppy over the rdio network. Over mens I hve finished trnsmitting nd wit your reply. Out mens The converstion is over nd the chnnel is now free for other users. Buddhfield Festivl Event Pln /05/2013 Pge 49 of 147

50 When out is not used, others will hve no cler indiction tht the chnnel is now free. Over nd out is contrdiction in terms nd should not be used. Use of the following terms should lso be encourged (for clrity nd brevity): Acknowledge the receiver must cknowledge receipt of the messge. Rely to trnsmit this messge to the person(s) indicted. Roger messge received nd understood. Rdio Check wht is my signl strength nd redbility? (This should be directed t the Site Office Stewrd). OK the received signl ws good strength nd redble. Send send your trnsmission. I spell the next word will be spelled out. Use the phonetic lphbet. Sy gin re-send your trnsmission. Roger so fr? (Query) hve you received my messge so fr? Roger so fr (Response) I hve received your messge so fr. Willco I will comply with your request. Stndby wit for me to cll you bck with more informtion Emergencies To speed up communiction in n emergency, crew should use priority to brek in with n urgent messge, e.g. Priority priority priority; Site Office from Min Gte, over. All other sttions will then know to remin silent. Even if brek-in is not required, Priority Cll my still be thought useful to ensure the chnnel stys cler if it hs recently been busy, e.g., Tem Leder from [Stewrd], priority cll, over. It is quite likely tht Priority Cll be will be put out by crewperson from nother site Are. They cnnot be expected to know nother crew's mngement structure, who is on duty nd so forth, but my well need to get ttention nd help instntly from the crew thy re clling. All other rdio users will be instructed to use the formul priority priority priority, [nme, loction Are ], where nme, loction (nd/or Are if they ren t Stewrd) re substituted for the cller s own nme nd loction (nd/or Are) Emergency Keywords Keywords re shorthnd for the documented emergency procedures in Contingency Plnning. It is not necessry (lthough it would be idel) for ll core crew to know these procedures, but it is importnt tht these key phrses re t lest commonly understood: Buddhfield Festivl Event Pln /05/2013 Pge 50 of 147

51 Fire; Explosion; Disruption; Injury; Fence-jumper; Collpse; Woodstock; Stnd Down. Their usge is primrily imed t mnging Stewrds nd other orgnizers, who should understnd the emergency procedures. They would be used in conjunction with 3 Priority Cll: Priority, priority, priority, [sender nme sender Are]; [option to specify MAJOR incident] Fire in [loction]! Buddhfield Festivl Event Pln /05/2013 Pge 51 of 147

52 8 Festivl Personnel Tble 4: The Directors of Buddhfield Events Ltd (BFE) Lokbndhu Rtnrshi (Steve Brber) Stydrshin (Simon Perry) Vimlrj / VJ (Edwrd Tombs) Tble 5: The Festivl Mngement Tem (FMT) Rtnrshi (Steve Brber) <rtnrshi@buddhfield.com> Stydrshin (Simon Perry) <stydrshin@buddhfield.com> Tble 6: Buddhfield Festivl Personnel; Infrstructure Domin Are Sub-Are Are Coordintor C0ntcts Buddhfield Cfé Buddhfield Cfé Trevor Wlker <cfe@buddhfield.com> Set-up Cooks Ruth Phillipson Crew Food Alice Lncster <ruth@buddhfield.com> Pdm Pnckes Four Horsemen Helth & Sfety Noise Monitoring First Aid Hospitlity Stewrd Crew Steve Howrd Festivl Medicl Security Ross Benzie <ross@buddhfield.com> Ticket Office Buddhfield Festivl Event Pln /05/2013 Pge 52 of 147

53 Mini-buses Lost Kids Info Point Production Site Crew Srvntu Site Plumber Styjit Trders Vimlrj om> Site Lyout Kirsty Porter Site Décor Louise Hoskins Site Electricin Toilet Wizrds Recycling Buddhfield Festivl Event Pln /05/2013 Pge 53 of 147

54 Tble 7: Buddhfield Festivl Personnel; Public Entertinments Domin Are Sub-Are Activities Workshops Not-For-Profit Abie (Cmpign) Rynsford stlls Kids Are Teens Spce BodyMind Performnce Are Coordintor C0ntcts > Mjicl Youth Heling Grden Mnth Beeson Emm Chrlton Yog Spce Normn Blir Stges Rtnrshi Musicins Andy Slck Live Arts Red & Green Dnce Spce Jo Hrtley Women's Spce Jyne Germouse Permculture Tom Brnes Rosie Lncster Socil Chnge Three Jewels The Dhrm Prlour Mitrisr Lokbndhu Medittion Spce Pdmpni Rituls Dhrnbndhu Buddhfield Festivl Event Pln /05/2013 com> Pge 54 of 147

55 Buddhfield Festivl Event Pln /05/2013 Pge 55 of 147

56 9 Site Crew 9.1 Summry of Site Crew Duties From T1 onwrds until T5, routine Site Crew duties will focus on: Functionl mintennce of toilets, sinks nd tps. Mintennce of fresh wter supply nd plumbing system if dmged or blocked. In wet nd windy wether conditions, they will putting out mtting in slippery res, cordon off very wet res, check guys, pegs, poles etc. on structures. Mintin fire points when required. Mintennce of ll lighting systems e.g. t toilets, tps, pth intersections, etc. Supervise the Toilet Wizrds nd Recycling Tem Toilet Wizrds The tem will focus on the following tsks to mintin dequte snitry fcilities. Keep toilets nd sinks clen. Disinfect toilets nd sinks if food poisoning breks out. Put out toilet pper dily tsk. Put out swdust for use in toilets. Put out sop t sinks Recycling Tem Buddhfield Festivl Event Pln /05/2013 Pge 56 of 147

57 10 The Ticket Office 10.1 Briefing nd Trining Consistency of briefing is crucil. Given tht BFF is such short event, there needs to be cler co-ordintion round mking sure prticulr crew understnd their dimension of tsk (no more, no less) nd where to go when mtters gets complicted. On site especilly on T1 the TKOF uses runners to del with rrivls who re still st in their vehicles. This is obviously very efficient nd reduces queues. Similrly, minibus crew collect tickets t the trin sttion pickup. In both cses it's unresonble nd unfir to sk crew to process virtul tickets nd so on, but they do need to be briefed bout how to pproch the issue Tickets The TKOF crew need to strt off knowing wht genuine ticket looks like, which bits hve wht informtion vlue nd why we cre in the first plce. If they understnd the why, they're then free to improvise intelligently. This is even more importnt for Virtul Tickets which cn rrive on site with rnge of pperwork s proof of purchse Three Prts A ticket hs three prts, divided by perfortions, nd comes in book of 50. All three prts re numbered. Idelly books should be used in number order. Whoever is sending out tickets needs to keep the stubs sfe nd bring the reminder to site by no lter thn T-3 (we'll need to strt selling them on or bout then). A record needs to be kept of the lst posted ticket / first ticket sold on site. Tickets sold on T3, T4 (weekend tickets t two vlues) nd T5 (dy tickets) need to be noted s being for tht dy becuse we sell we them t different rtes. This cn simply be done by recording the number rnge, which is, gin, why using books in number order is useful. In ll cses we keep prt 1 in the book nd keep the book stub fter ll 50 re sold. Prts 2 nd 3 re sent to the purchser. On rrivl t the TKOF, prts 2 nd 3 should be seprted. We should keep 2 s bckup, but 3 cn be offered bck to the ticket holder s receipt (lthough this of negligible benefit to them in prctice). If they don't wnt it, then 3s should be binned; they're bsiclly useless to us fter tht. All prts 1 nd 2 need to be kept by us: if we wnt to be especilly pedntic we cn collect prt 2s together t the end of every dy nd sel them in n envelope (this gives n ide of ptterns of rrivl) Virtul Tickets On nd fter T-14 (bout June 30), we don't post out tickets. The system for declring virtul ticket stte cn be mde Buddhfield Festivl Event Pln /05/2013 Pge 57 of 147

58 clerer on the booking nd checkout pges of the website, but it's very difficult to ensure tht ll punters red nd understnd the steps they need to tke (i.e. exctly wht they need to print out nd bring with them). Only the TKOF should del with virtul tickets, not TKOF runners or minibus crew, who should stick to strightforwrd printed tickets s fr s possible. It's worth noting tht it's t this point tht lrge filures in dt collection cn occur. Non-TKOF stewrds cn't be be expected to tke on ll the subtleties: it simply needs to be explined to them which trnsctions they should limit themselves to nd why Wht Constitutes Virtul Ticket There is very little point pednticlly insisting tht the purchser brings two-prt emil-ticket. In relity ll we ctully need to do is estblish tht they hve pid nd wht they've pid for. The two-prt system simply mkes it esier on ll concerned Sles Sttus From T0 t0 T3 the website declres tht either: We're sold out Tickets cn only be bought from the TKOF on site. On T4 the website will sy tht we re closed (to discourge ny further A ticket holder would expect us to hve copies of our own logs to hnd, which explins some of the combintions of pperwork they bring with them. PyPl logs nd our own sles logs should be vilble to thetkof. From perusing the ppers kept by the TKOF during the 2011 festivl, we cn see tht there were the following ptterns of documents brought s proof (in order of effectiveness from our point of view): Pired BF nd PyPl emils. These were wht ws requested to form complete virtul ticket. PyPl confirmtion emils only (no ccompnying BF emil). All of these hve our Invoice ID so could be pired off with print-out of our own logs if the TKOF hs them. PyPl Trnsction log. This is printout from the punters PyPl ccount. These hve our Invoice ID nd function equivlently to confirmtion emil. Cn be pired off with our own website logs, if the TKOF hs them, in the sme wy s 2. PyPl receipts. Some of the received ones hd PyPl Trnsction ID no. nd some hd PyPl Receipt ID number (which re different; I don't know wht the difference is, though, or where they were cquired from). None hd copy of our own Invoice ID. These were ll obviously printed directly from the punters PyPl ccount (i.e. they're not emils) nd would presumbly need to be relted to n entry in our own Pypl log for the Invoice ID nd further relted to the BF log. BF emils only. No ccompnying PyPl emil, but these could be pired off with copy of our own Pypl log if the TKOF hs it. Buddhfield Festivl Event Pln /05/2013 Pge 58 of 147

59 Bnk ccount sttements. These prove tht pyment ws mde nd cn probbly be trced to PyPl log. We could pir of the postl ddresses with our own logs nd/or, with bit of mths, clculte wht ws pid for. PyPl end-of-pyment-process confirmtions (i.e. webpge printouts). These hve PyPl Trnsction ID nd declrtion tht pyment hs been sent to BF, but not how much. With bit of detective work we cn trce tht to one of our own PyPl logs. A smll number of hnd-written notes tht contined PyPl reference numbers Thus, for this to work, we need to hve print-outs of logs from both the BF website nd PyPl. If we're cler bout the use nd vlue of n Invoice ID no. tht should help the TKOF crew trce nd compre logs. The TKOF Crew need to be briefed bout wht sorts of documents to expect (see bove) nd how to mke sense nd use of them. However we pir these off, physicl ticket should still be tken from book. Agin, this is the esiest wy to tlly wht's ctully been sold. It would be preferble for ll TKOF crew to hve ctully seen smple logs nd documents before they strt work. To reduce complexity: Logs re provided dily for the TKOF from T-2 to T0 Regrdless of on site vilbility, the website ceses to sell tickets on T0. Before 10:00 on T1 the TKOF must get finl print out of both logs Vehicles Psses Vehicles re subject to similr issues s people tickets Wristbnds The totl number of wristbnds we need to order should llow for sufficient slck for numbers lost/dmged nd exchnged. Recommended 2500 ticket holders nd 700 Crew. Colours should be contrsting. They need to be divided up into numbered envelopes, ech btch only opened in number order. It's worth hving floting btch of 100 to perform exchnges round site rther thn forcing folk to mke the long wlk up to the TKOF Children It's optionl for children under 12 to tke wristbnd (becuse no child of tht ge could resonbly rrive on site unccompnied) t the discretion of the Child's prent. It's essentil tht yer olds tke nd wer one. (Not doing so cn be the cuse of some confusion mongst pecekeeping nd security.) For under 12s its importnt tht wristbnd is tken out of circultion to keep trck of numbers Exchnges nd Replcements It's common for people to need to exchnge ticket-holder for crew wristbnd. Every time bnd is exchnged, though, Buddhfield Festivl Event Pln /05/2013 Pge 59 of 147

60 we need to keep the old one nd dd it to box for ltter clcultion. Ditto replcements, lthough if bnd is ctully lost this is obviously unfesible. One could be pedntic nd insist on token being dded to the replcement pot Crew Lists A full set of crew, trder, performer nd guest lists will be compiled nd brought to the TKOF by T-3. Ech entry will stte whether the person concerned is entitled to crew wristbnd Csh Money needs to be hnded over to the on-site bookkeeper very formlly. Idelly csh collection should be done three times dy (sy 13:00, 18:00 nd 22:00). Ech bg should lbelled with dy nd time-frme e.g. Wednesdy :: morning Code word nd phrses indicting the need for collection (or query bout the need for collection) should be composed. The code phrse needs to not obviously sound like code for something! Other TKOF nd Reception Issues The Gte nd TKOF re seprte entities. It's possibly not tht importnt whether ll ACs understnd the distinction, but it is importnt tht the Stewrd Crew does, especilly when things get bit blurred becuse runners re being used. There needs to be seprte log book for the Reception Stewrds, even if such thing is ctully stored in the TKOF. Reception generlly don't need to know tht X is n exception on the crew list; they do need to know to let delivery rriving in white trnsit t 07:00 is to pss. Thus if n AC wnts to dvnce lert Reception bout n rrivl (delivery etc.), it probbly doesn't mtter who logs this, just so long s the right book receives the informtion (when in doubt write in both the Stewrds nd TKOF log books). This is prticulrly importnt for Security / night shift. Buddhfield Festivl Event Pln /05/2013 Pge 60 of 147

61 11 Trining & Certifiction Are Buddhfield Person Stydrshin Fire Sfety First Aid Food Hndling Other Other Qulifiction experience Cfé Buddhfield Festivl Event Pln /05/2013 Pge 61 of 147

62 C: Sfety Buddhfield Festivl Event Pln /05/2013 Pge 62 of 147

63 1 Mps nd Plns Tble 8: Buddhfield Festivl Access Informtion Function Nme Public Highwy Postcode Min Entrnce Tricky Wrren Airfield Churchinford Rod TA3 Emergency Entrnce 1 Westcombe House Emergency Entrnce 2 Moor Cottge Blckdown Hill Rod OS Grid Reference TA3 7DT TA3 7EA Tble 9: Key to mp icons Venue mrker Lndmrk Ctering concession Amplified music Multi-structure Are or Spce Trder Tents Shower(s) Fire Extinguisher Fire Point Wsh point (running wter) Compost toilet (n cubicles) Bridge Street light Festivl Field Abndoned rchitecturl feture Live-in vehicle block Gte Prked crs SPL meter reding point First Aid Info Point Communl fire Temporry luminium trck Hrdcore trck Public highwy Buddhfield Festivl Event Pln /05/2013 Pge 63 of 147

64 1.1 Emergency Access Optimum vehicle ccess cn be cquired by following the blck rrows. The white rrows indicte fesible ccess route, but with possible obstcles (uncertin ground). Entry through point [3] (the min, public site entrnce) should be preferred. Buddhfield Festivl Event Pln /05/2013 Illustrtion 1: Emergency entrnces [1] nd [2] Pge 64 of 147

65 Buddhfield Festivl Event Pln /05/2013 Pge 65 of 147

66 Buddhfield Festivl Event Pln Illustrtion 2: Min site entrnce [3] /05/2013 Pge 66 of 147

67 Tble 10: Key to numbered mrkers Site Lndmrks Venues, Ares nd Spces 1 Emergency Entrnce 1 1 The Dhrm Prlour 2 Emergency Entrnce 2 2 Workshop Spce 1 3 Min Entrnce 3 Buddhfield Shop 4 Romn Rod Gte 4 The Chi Shop 5 The Culvert 5 The Buddhfield Cfé 6 The Crossrods 6 Crew Are (Servery) 7 Site Crew Kit Store 7 The Dnce Spce 8 The Firy Trck 8 Permculture Spce 9 Checkpoint: Delt 9 Medittion Spce 10 Helers Trck 10 Heling Grden 11 Woodlnd Wy Gte 11 Workshop Spce 12 LPG Store 12 Pdm Pnckes 13 Horse Trck 13 Workshop Spce 14 Core Crew (privte) cmp 14 Tribn 15 Lost Horizons 16 The Common Lof 17 Kids Are 18 Smll World 19 Pchmms 20 Workshop Spce 21 Women's Are Buddhfield Festivl Event Pln /05/2013 Pge 67 of 147

68 Illustrtion 3: Fire sfety nd site lighting Buddhfield Festivl Event Pln /05/2013 Pge 68 of 147

69 Illustrtion 4: Venues, Ares nd Spces Buddhfield Festivl Event Pln /05/2013 Pge 69 of 147

70 2 Site Sfety Rules By working together we cn ensure the event is sfe nd successful. All contrctors nd trders re requested to crry out their work ctivities in courteous nd considerte mnner. Plese co-operte with fellow contrctors/trders nd follow these site sfety rules. The site will be secure during the build up nd tke down, with ll res restricted to site personnel only. Plese help us to prevent thefts by being lert to suspicious behviour: if you re suspicious of nyone contct member of the Pecekeeping tem (rdio chnnel 1) vi Info Point or the Crew Spce Instructions to On-site Drivers To ensure smooth lod-in plese ensure tht you: Use hzrd wrning lights when driving round the site. Keep to the 5mph speed limit. Keep vehicle movements to minimum: we routinely restrict vehicle movements on site nd in poor wether only essentil movement will be llowed off of hrd-stnding nd trckwys Follow the instructions given to you by the stewrds. Plnt nd Equipment Be wre of the possibility of creting trip hzrds: keep work res tidy. Only use plnt nd equipment if dequtely trined. Do not interfere with ny in situ plnt, equipment or LPG instlltions. Do not use ny plnt or equipment unless uthorised to do so. If working t height: ensure tools nd equipment re counted up nd down ; tht your ldders (nd pltform) re stble nd secure; tht you hve cpble ssistnt to foot for you if necessry Personl Protective Equipment Hrd hts to be worn in res where work is being crried out overhed. Sfety footwer to be worn whilst lifting nd hndling hevy items. Anti-fll protection (hrness nd sfety line) to be used when working t height of 2 metres or more if there is no gurd ril. Buddhfield Festivl Event Pln /05/2013 Pge 70 of 147

71 2.1.4 Welfre nd Snitry Provision Keep shred snitry, eting nd rest res clen nd tidy. If compost toilet is short of loo roll, sink lcking sop, or there is no running wter inform member of the Site Crew (set-up & tke-down), toilet Wizrd (Festivl) or someone t Info Point (Festivl) In wet wether plese do your utmost to mintin the dry flooring in the Crew Spce. All crew tht hve been issued with mel tickets cn et t the Buddhfield Cfé. Ensure you re fmilir with First Aid nd medicl provision: during set-up nd tke-down sk for designted First Aider t the Crew Spce; know where the officil First Aid Point is during the Festivl Chemicls Plese ensure tht: All chemicls used on site hve been ssessed. Your crew hs been instructed on their sfe use. Your personl protective equipment s specified in the relevnt risk ssessment is worn. Chemicls brought on site re kept to minimum. All oxidising nd flmmble chemicls re stored seprtely, wy from possible sources of ignition Fire nd Emergency Procedures Fmilirise yourself with emergency rrngements for your Are or spce. Know where the nerest Fire Point (wterfilled drum nd buckets) is. If there is portble fire fighting equipment in your Are or spce, mke sure you know wht it is, how it works nd wht sorts of fires you cn tckle with it. If t ny point you need to declre n emergency, find person with two-wy rdio. During dylight hours mny itinernt crew will be in possession of one, but sttic rdio contct will lwys be vilble t Info Point in dylight hours. Overnight there will be n ongoing Security ptrol, but sttic rdio cn lwys be found t First Aid. In the event of: An lterction between people, cll pecekeeping in the first instnce (rdio chnnel 1) Any medicl emergency, cll First Aid (rdio chnnel 8) Fire, flood, collpse of structure (rdio chnnel 16) If in ny doubt: Contct H&S for dvise before something becomes problem (rdio chnnel 7) Buddhfield Festivl Event Pln /05/2013 Pge 71 of 147

72 2.1.7 Contct the Emergency Co-ordintor (rdio chnnel 16) Incident Reporting nd Hzrd Spotting Report ll incidents in the ccident book kept in the Info Point. Report ll hzrds if in doubt, sk the site H&S Co-ordintor! Further Informtion in the Buddhfield Festivl Event Pln Risk Control Procedures Contingency Plns Buddhfield Festivl Event Pln /05/2013 Pge 72 of 147

73 3 Risk Control This section ssesses the principle routine risks to people nd the environment t the Buddhfield Festivl. It identifies the conditions where n ordinry lck of mngement would led to hrm. This is prllel document to Contingency Plnning, which evlutes the generlised conditions from within which we could expect the unexpected. 3.1 Minimising Risk: Site Design The site hs been designed nd lid out with risk mngement s guiding principle. Prticulr ttention hs been pid to the following res of risk, ll of which re ddressed in this section: People Fire Vehicles Temporry Demountble Structures Electricl Instlltions Ctering Snitry Fcilities Sound, Noise nd Vibrtion 3.2 Minimising Risk: On-site Communiction Along with stewrding, BFE nd the FMT relise how importnt n effective communiction system is to the smooth mngement of the event. We hve put in plce commnd nd communictions structure tht llows cler nd effective correspondence between the vrious res involved in the event Two-wy Rdio Communiction between crew on site will normlly be by two-wy rdio. All crew in positions of responsibility will be given rdio nd trined in its use. List of chnnel lloctions nd rdio emergency procedures etc. will be vilble t the Info Point. On-Site Communictions detils the prcticlities, including the division of rdio chnnels between Ares. The Info Point will be designted the Incident Room during n emergency nd will be the bse for communicting with the Emergency Services. A chrged mobile phone will lwys be kept there s will telephone numbers to be used for contcting the Emergency Services nd other key personnel. The detils of the nerest phone will lso be kept there. The list of mobile phone numbers will be held t both the TKOF nd Info Point for use upon the filure of the rdio system (see lso Contingency Plnning). Keywords hve been identified for use in emergency situtions: see Contingency Plns. Buddhfield Festivl Event Pln /05/2013 Pge 73 of 147

74 3.3 Risk Are: People Site Occupncy With up to 3000 people ttending the event, we nticipte up to 200 live-in vehicles. For the purpose of this clcultion we ssume 200 live-in vehicles would hve n verge of 2 people ech, equlling 400 people, not needing cmping spce. This leves n nticipted demnd for cmping spces for bout 2,600 people. Since most (we estimte t lest 50%) people will shre tent, the need for nticipted cmping spces won t exceed Tht gives us 550 unllocted cmping spces spre, generous surplus. It is worth noting tht some of the crew will be cmping in other prts of the fields freeing llocted cmping, nd tht we cn expnd down the Long Field if needed. Tble 11: Cmping Density Field Nme Field Usge Rings Field Live-in vehicles & ssocited cmping Owl Field Aren Long field Aren; Cmping Reception Field Cr Prk Density m2 Venue Occupncy Internl lyout of the venues nd mjor structures hve lso been plnned with regrd to dvice from the Fire Officer Crowd Mngement With 3000 people on site the FMT pprecite the risk of crowds forming such they could themselves become hzrd during ny form of emergency. The Stewrding nd Security procedures re crucil in controlling such situtions. These procedures re essentil for the sfe, smooth running of the event by preventing untowrd incidents, detecting nd defusing them erly, mnging the flow of public nd implementing emergency plns in the event of minor or mjor incidents Arrngements for Ticketing Entry will be strictly controlled nd no more thn 3000 persons dmitted to the site. At ll times informtion s to the number of persons on site will be vilble to the police nd locl uthority. Tickets re sold subject to conditions, full detils of which re published on our website nd cn be see under Terms nd Conditions. In prticulr, steps will be tken to discourge drugs or lcohol on site. BFE hs ticketing policy which ims to minimise frudulent entry to the event, gives security/gte crew the right to refuse entry, nd gives genuine prticipnts the right of re-entry. The gte is ble to ssess t ny point the number of people on site. If the event sells out our publicity will immeditely be chnged ll relevnt mobile phone messges nd our Web presence will dvertise this. Entry onto the site will only be possible with ticket, or suitble entry on crew/performer or guest list. Buddhfield Festivl Event Pln /05/2013 Pge 74 of 147

75 It will be possible for people to reserve ticket nd collect it on the gte, where it will be held in their nme. All tickets will be numbered (including regulr tickets, guest tickets nd vehicle psses). This ssists control nd knowledge of numbers on site. A list of ll guests, performers nd crew who hve been llocted guest ticket for the event will be compiled nd held t the gte. All guests will be informed in dvnce tht they hve been llocted ticket. Tickets nd vehicle psses will be sent in dvnce to those booking prior to the event. On rrivl on site ech ticket will be exchnged for wristbnd. The wristbnd serves s proof of purchse of ticket, nd numbers of people on site cn be double-checked by counting remining wristbnds. Hlf of ech used ticket will be retined t the Ticket Office thus llowing for triple checking of the numbers of people on site Cr prk nd live in vehicle psses will be exchnged for vehicle psses (glued to windscreens). Cmping The cmpsite is to be set out to ensure the density does not exceed 430 tents per hectre nd lighting is to be provided t ccess points. The site mp under Site Plns describes their loction. Live-in vehicle spcing is to be s set out below nd in greement with the Fire Authority. Seprte res will be set side for Live-In vehicles nd for those who hve tents tht need to be pitched close to ny prticulr live-in vehicle. Fire lnes will be clerly mrked out nd stewrded. Fire points will be sited in ech cmping re. See the Site Plns for lyout nd positioning. Snitry fcilities will be provided close to the cmping res nd will include toilets, hnd wshing sinks with sop nd tps for drinking wter Fcilities for People with Specil Needs BFE nd the FMT recognise the need to put in fcilities for people with specil needs nd hve ttempted to mke the site, ctivities nd entertinments ccessible. People with specil needs re welcome, hve ttended nd enjoyed our previous events. Prking for those with specil needs will be vilble towrds the centre of the site. We will supply one disbled toilet sited ner one of the cmping res. Approprite fcilities nd ssistnce will be offered to those with specil needs to the extent of our bility given the limittions of the site nd our resources. The ctul sitution will depend very much on the wether, which is beyond our control First Aid nd Medicl Mngement In ssessing the first id nd medicl fcilities required the following hve been tken into ccount: Buddhfield Festivl Event Pln /05/2013 Pge 75 of 147

76 The mximum number of people will be 3000 including ll children. The event is Buddhist-led with focus on workshops, medittion nd ritul, discussion, debte nd vrious performnces including dnce nd music. Adults ttending will be of ll ges, with lowest numbers in the young nd elderly dult ge group. There will be fmily groups nd bout 25% of ttendnts re expected to be children or teengers. The event is outdoors with rnge of ctivities to choose from, nd mny different res just to be in. The site is spcious llowing over 58m2 per person. The event hs no lcohol, no drugs policy. The event hs long history of being peceful, enjoyble, nd sfe. Cmping will be on site. The event lsts five dys with the numbers building up grdully. The event tkes plce in the middle of the summer. There is unlikely to be much queuing. There will be lrge lterntive therpy re (the Heling Grden) on site. Risk ssessments for mjor incidents suggest very low likelihood of these occurring. In prticulr: The risk of food poisoning is low, since food provided on site is vegetrin nd often vegn. The risk of crushing is low since ech venue ttrcts reltively low proportion of the people ttending per performnce. There is freely vilble drinking wter. Previous experience suggests the expected number of First Aid tretble minor injuries will be bout 25 per dy nd 5 persons requiring generl prctice or ccident nd emergency cre during the whole event. Advice from our First Aid contrctor. First Aid will be provided by professionl First Aid contrctor: see Service Providers. The First Aid tent, together with First Aiders, is to be in position no lter thn one hour before the event is due to open to the public (t 10:00 on T1). There will be 4 First Aiders on duty 24 hours dy. They will hve t lest four two-wy rdio units to keep them in communiction with the rest of the tem. Buddhfield Festivl Event Pln /05/2013 Pge 76 of 147

77 The First Aid Tent will be locted in centrl re of the site (see Site Plns). First Aid kits will lso be locted in the Buddhfield Cfé nd t the Info Point. Following guidnce in the The Event Helth nd Sfety Guide tem of four First Aiders will be vilble to provide First Aid cover during the time ticket holders re on site. This will be bcked up by locl Generl Prctice nd the Accident nd Emergency Deprtment t Tunton NHS Hospitl Trust. The locl NHS Chief Ambulnce Officer shll be notified of the event nd given the nme nd contct number of the senior officer of the orgnistion providing First Aid. In the set-up nd tke-down periods of the event, there will be t lest one First Aider on site Accident Reporting All ccidents to the public will be formlly recorded by the first id fcility in the ccident book B1510. The FMT will ensure tht ll contrctors hve dequte ccident reporting systems in plce s prt of their contrctor selection process. If person is injured the H&S will investigte the ccident nd ensure ny RIDDOR reportble incidents re reported to Tunton Dene Borough Council Informtion nd Welfre Provision of informtion nd welfre services t n event not only contribute to the sfety nd well-being of people but lso ct s erly-wrning systems to detect ny potentil brekdown of services or fcilities on site. Advnce informtion will go out with the tickets including conditions of entry, the no lcohol, no drugs, no dogs policy nd directions to the site by rod nd public trnsport: see Terms nd Conditions nd Trvel Informtion. On entry to the event n informtion leflet (in the form of the event progrmme) will be issued to ech dult. Informtion will include site pln showing the loction of cmping res, ll snitry fcilities, min structures, cfes, Info Point, First Aid point, progrmme of events nd the Buddhfield 2013 field guidelines. The Info Point will be situted t centrl loction. Notice bords will disply site mp, up-to-dte progrmmes for ech venue, therpies vilble in the Heling Grden, nd messge bord. Stewrds nd Pecekeepers will lso be vilble to help people. This will be prticulrly relevnt when everywhere else is closed for the night. A welfre point will be provided by our First Aid Contrctor, however, mny of the workers t Buddhfield will be prctising Buddhists who re well suited to provide listening er nd emotionl support, mny of whom work in the cring professions s GPs, counsellors, professionl cre ssistnts, nurses, etc. Despite our best efforts, we re wre tht controlled substnces hve been used on site. The Buddhfield workers, prticulrly the medittion tem, Info Point tem nd stewrds will be willing to help nyone in distress or perhps suffering from the effects of drugs or lcohol, some of which we relisticlly expect to creep onto the site despite our best efforts. The heling re will lso provide support to people in vrious wys. There re mny plces including the cfés where people will feel comfortble to chill out. Buddhfield Festivl Event Pln /05/2013 Pge 77 of 147

78 Children Child Protection Our extensive progrmme of ctivities for children is provided by contrctor, Mjicl Youth Thetre Compny (see Service Providers). We hve long estblished reltionship with them, since they hve provided our Kids Are consistently throughout the existence of the event. We re fully confident in their bility to provide excellent provision for the children with due cre nd ttention to helth nd sfety issues, including child protection. Our full Child Protection Policy cn be found in our Event Pln Lost Children Lost children will be looked fter t the Lost Kids point, mnged by dedicted tem of stewrds, who will be in rdio contct vi chnnel 1. See Stewrding nd Security Stewrding & Security The number of stewrds required t the event hs been determined s result of risk ssessment crried out by the FMT. The risk ssessment tkes into ccount: the nture of the site the nture of the prticipnt the nture of the event itself pst experience the need for fire sfety the need for stewrding in the event of n evcution. Stewrds will be recruited by BFE nd led by tem of experienced mngers. The tem will consist of pprox. 80 people, with 1 stewrd per 100 people on duty t pek times of the event. Cr prking stff will be in ddition to these stewrds. There will be one Hed Stewrd who directly mnges four Shift Mngers. Ech Shift Mnger mnges one of the four dylight shifts. Ech shift hs two Tems, Reception nd Min Site respectively. Ech Tem hs Tem Leder who reports directly to the Shift Mnger. All Regulr Stewrds will plced be in one shift for the durtion of the event; they report to their respective Shift Mnger. The Hed nd Senior Stewrds re involved in detiled plnning before the event, bringing their ccumulted experience to ber. All other stewrds will receive trining suitble for their duties. Trining will include: session on site nvigtion, emphsizing fire sfety systems session on the House Rules session in communiction skills nd conflict mngement. Buddhfield Festivl Event Pln /05/2013 Pge 78 of 147

79 Security Security will be provided by both Buddhfield Events Ltd. nd, contrctor t.b.c.; see Service Providers. There will be designted tem of Pecekeepers, hnd picked for communiction nd conflict mngement skills working with tem of professionl SIA licensed security. They report directly to the Hed Stewrd Site Design Stewrding is one mens of crowd control nd is importnt in the dy-to-dy running of the event, prticulrly so in the cse of untowrd incidents nd in the prevention of such incidents. Site design cn be key in preventing over crowded situtions by ensuring: tht there is dequte mens of escpe in the event of n emergency the free flow of the public round the site during the event voidnce of bottlenecks n even spred of public cross the site. We believe our site design incorportes these fetures Lighting nd Signge Cler signge nd lighting help the esy flow of people especilly t night. The following fetures im to promote esy movement bout the site: Exit nd directionl signs shll conform to the Helth nd Sfety (Signs nd Signls) Regultions The min stges nd cterers operting fter drk will provide dequte nd sufficient lighting nd emergency lighting in line with British Stndrd (BS) Emergency lighting will be provided in ll structures used fter drk by 12 volt DC lights. 2 or more independent power supplies (12 volt DC btteries) will be used (powering 2 or more seprte lights) thus ensuring light should one power supply fil. There will be 12v street lmps t Reception. Torches will be vilble for the use of the stewrds. Lighting will be provided t ll toilets, wsh bsins, tps, gtewys, nd t intersections of mjor pthwys. The light will be LED nd fluorescent lmps (see the Site Plns for detils of numbers, types nd loctions of lights), these will be powered by 12 volt DC btteries (i.e. extr low voltge supplies) There will be emergency street lmps positioned ppropritely round the site (see Site Plns). Brriers nd Fencing Due to the smll size nd lyout of our venues there is no possibility of crushing ginst stges. The site is spcious with multiple smll venues nd there re no pinch points where lrge numbers of people would hve to move through nrrow spce. Buddhfield Festivl Event Pln /05/2013 Pge 79 of 147

80 Ares within the site tht pose risk to the public will fenced using brrier fencing. As there re no rod boundries to the min body of the site nd we hve not hd serious problems with fence jumping in the pst in order to discourge trespssing onto djcent fields, we propose the brriers in Appendix E: Site Plns. 3.4 Risk Are: Fire The competent person for the purposes of the Regultory Reform (Fire Sfety) Order 2005 is the Festivl Helth & Sfety Co-ordintor (H&S). Fire risk mngement of the event will be provided to the stisfction of the fire uthority. Fire sfety mesures re to be s stted in this document nd my be mended by recommendtions of the Fire Officer following pre-event meetings nd/or on-site inspection. BFE nd the FMT recognise the risk posed to employees, volunteers, contrctors, performers nd members of the public from fire nd recognise their duty to pln for emergencies. The fire risk ssessment of the site nd structures hs tken into considertion the following: Identifiction of hzrds: sources of ignition nd fuel. Elimintion or control of ignition sources nd fuel. Fire detection nd wrning. Mens of escpe. Mens of fighting fire. Mintennce nd testing of fire precutions. Fire sfety trining for stff. The outbrek of fire: contingency plnning. Site ccessibility for Emergency Services. Revision of ssessment if conditions chnge Identifiction of Hzrds: Sources of Ignition nd Fuel The min sources of potentil ignition identified include: cigrettes, mtches, nked flmes, cooking fcilities, fulty or misused electricl equipment, lighting equipment nd rson. The min sources of potentil fuel identified include: cnvs structures, decortive drpes nd curtins, furniture, floor coverings, liquefied petroleum gs (LPG), wooden stging, flmmble liquids (such s petrol nd prffin), collections of rubbish (especilly of pper nd crd). Buddhfield Festivl Event Pln /05/2013 Pge 80 of 147

81 3.4.2 Elimintion or Control of Sources of Ignition nd Fuel The following controls will be instituted. We will ensure tht: There is no smoking policy in structures. All electricl fuses nd circuit brekers etc. re of the correct rting nd suitble for the purpose. All lighting equipment within structures use n extr low voltge system nd sufficient size cble, tht light sources creting het re t lest 0.8m from ny fbrics nd tht the system is checked by competent person. All cnvses used on structures ccessible by the public or contining significnt ignition sources will hve fire retrdncy certifictes. Detils of ll BFE structures, including fire retrdncy certifictes re in Temporry Demountble Structures. Concessions re informed of our requirement in dvnce by letter (see Letter to Trders) nd their documenttion will be checked when they rrive on site. All curtins nd drpes will be treted with either flmebr PE6 or flmebr S1WA2 ccording to the fbric. Any furniture nd floor coverings re suitbly fire retrdnt. All gs equipment brought on site by Buddhfield Events, contrctors nd concessions hs been certified by Gs Sfe registered fitter within the lst 12 months. Any LPG bottles we become wre of on site re used correctly, tht gs hoses re not perished nd tht jubilee clips re not used. Ensure tht ll LPG bottles re kept in n upright position nd when in use re secured in plce. At the Buddhfield Cfé ll LPG gs bottles in use will be cordoned off to prevent public ccess nd will be in restricted re. Any petrol nd prffin re kept wy from ignition sources in suitble fire resisting stores. There is regulr disposl of rubbish from bins Fire Detection nd Wrning There will be: Regulr fire ptrols by Stewrds. Fire wrning in structures by verbl nnouncement to evcute. Wrning devices t ech fire point, such s tringle, which cn be supplemented with verbl nnouncements. Procedures for the nerest rdio holder to ny incident inform Info Point/Incident room to lert Stewrds to Buddhfield Festivl Event Pln /05/2013 Pge 81 of 147

82 ttend (see On-Site Communictions nd the Contingency Plns) Mens of Escpe The occupnt cpcity will be determined for ech public structure nd Stewrds will ensure tht occupnt cpcity is not exceeded. Mens of escpe will be fcilitted by: Ensuring ll structures hve the pproprite number of fire exits ccording to their size nd fire risk tht llows rpid escpe. See plns in Temporry Demountble Structures. Fire Exit signs bove exits. The Fire Exit signs will tke the form of pictogrm symbol nd the words EXIT or FIRE EXIT Emergency lighting in min structures used t night. Mens of Fighting Fire Concessionires must lso comply with this requirement. The following fire fighting equipment will be vilble: Fire points should consist of 25 gllon drum filled with wter nd two buckets nd mens of sounding the lrm such s steel tringle. Fire points will be checked by stewrd t lest once per shift to prevent vndlism of the equipment. They re to be positioned s indicted on the Site Plns. The stges will be provided with one wter type extinguisher (rting 13A) on ech side nd one light duty fire blnket nd one crbon dioxide or dry powder extinguisher (minimum rting 21B) shll be provided. (See Service Providers). The Buddhfield Cfé will hve two dry powder extinguishers locted ner the fire exits in the kitchen, nd one CO2 extinguisher nd fire blnket locted ner the gs cooking re. There will lso be two wter extinguishers in the eting re. The Dnce Spce nd Smll World Stge will hve two extinguishers, one CO 2 model for electricl equipment nd one synthetic fom model for fbric, wood nd electricl equipment. For ech of the inverters one crbon dioxide or dry powder extinguisher (minimum rting 21B) shll be provided. Pdm Pnckes will hve the sme provision s for the Dnce Spce, plus fire blnket ner the ctering fcilities Trders will provide their own fire extinguishers. Mintennce nd Testing of Fire Precutions H&S will check relevnt certifiction, i.e. fire retrdncy of fbrics, gs sfety of equipment nd electricl equipment Buddhfield Festivl Event Pln /05/2013 Pge 82 of 147

83 sfety t the pre-public stge. Before nd during the event the H&S nd stewrds will check tht LPG nd ny flmmble liquids re being stored nd used ppropritely; tht rubbish is not overflowing; tht fire point equipment hs not been tmpered with; tht fire exits re not seled or blocked; tht fire lnes remin unobstructed; tht occupnt cpcity is not exceeded in ny public structure. See Stewrding nd Security The Outbrek of Fire: Contingency Plnning An outbrek of fire is considered contingency for plnning purposes: plese see Contingency Plns for generlised procures. For ccessibility by Emergency Services see lso Site Plns Site Accessibility for Emergency Services The site lyout hs be designed with ccessibility of the Emergency Services specificlly in mind. The emergency ccess entrnces shll be t lest 3.1 metres wide with the proposed routes being t lest 3.7 metres wide. The ccess points shll be level. The emergency ccess points must not be obstructed in ny wy nd must be mintined redily vilble for immedite use t ll times. The emergency ccess points to be stewrded to ensure they re kept cler t ll times Revision of Assessment if Conditions Chnge Any chnge in the conditions on site (for exmple, in circumstnces of cute dry wether) will led to further risk ssessment by H&S, review nd modifiction of fire sfety precutions s necessry Specific Ares of Fire Risks Cmping fires (officil nd unofficil). Live-in vehicles, seprtion, cooking, nd fuel. Fire juggling. Specil Effects, Fireworks nd Pyrotechnics Cmping Fires We recognise cmping fires s fire hzrd. At the sme time those present will wnt them, so ruling them out fully my simply led to lrge number of unofficil cmping fires difficult to control nd to eliminte, s well s to the locl trees nd hedges being dmged by people, cutting them for fire wood. We hve therefore implemented the following policy. Officil Cmping fires We will provide firewood for officil cmping fires in number of plces on site. We will sk ttenders not to dmge trees nd hedges by cutting firewood nd will control this with our stewrds. We propose to hve 12 generl cmping fires in totl, most ssocited with specific cfé or designted spce. None of these re proximte to live-in vehicles. There is t lest fire lne seprting the fire nd ny vehicle. We feel confident tht stewrds cn monitor these effectively. All cmping fires will be checked by the stewrds nd H&S during the event. All cmping fires re to be within esy rech of t lest one fire point: see Site Plns. For every cmping fire the turf will be cut out nd put side for lter re-insertion, unless the ground is found to Buddhfield Festivl Event Pln /05/2013 Pge 83 of 147

84 be flinty, in which cse the turf will not be removed. All cmping fires will hve sfety distnce of no less thn 3 metres of cler ground round them. Unofficil Cmping fires Stewrds nd H&S will check for unofficil cmping fires during the event. If they find ny they will be put out to keep the totl number of fires controllble. In the event of tent ctching fire, procedures under Contingency Plns re to be followed Live-in Vehicles: Prking, Cooking nd Fuel Sources We recognise s serious fire hzrd the dnger of fire spreding to the fuel tnks of vehicles, especilly live-in vehicles nd petrol vehicles (s opposed to diesel). Petrol vehicles will be strictly prohibited from prking ner tents or cooking res. A risk exists tht fire my spred between prked vehicles, especilly live-in vehicles, which re occupied during the event. Ech live-in vehicle will be directed to designted, 4m x 6m wide by in which to prk for the durtion of the event. The driver my prk nywhere within their llocted by, where they my set up n wning, ttched to their vehicle, but my not pitch tent next to it. If they wish to hve tent nerby they must prk nd cmp in n LV Associted Cmping re: designted block of grss on the other side of 6m wide fire lne. Where the live-in vehicle fetures s n element of stll pitch, there is no need for seprtion between the live-in vehicle nd the ssocited stll so long s the frontge is ttched to the vehicle in the form of n wning. Cmpers my cook inside their vehicle, or on suitble clor gs stove under the wning, but there re no open fires permitted in ny live-in vehicle prking re Fire Juggling Fire jugglers will only be llowed to juggle within specified re with stewrds constntly in ttendnce. These stewrds will hve been specilly briefed in the risks nd risk mngement ssocited with fire juggling, provided by suitbly experienced person Specil Effects, Fireworks nd Pyrotechnics For ny fire sculpture, instlltion etc., turf is to be removed to metre t the outer edge of the instlltion nd 6 metre brrier is to be mintined between the nerest flme nd the udience. Dedicted fire fighting equipment nd personnel to use it re to be in ttendnce Risk Are: Vehicles Trffic nd Trnsport Mngement Policy Plese see the stnd-lone document, Trffic Mngement Dy Visitors An re of the Reception Field, close to the ccess lne, will be vilble for dy visitors. Dy tickets will be vilble on Sundy only. See Ticket Office. Buddhfield Festivl Event Pln /05/2013 Pge 84 of 147

85 3.6 Risk Are: Temporry Demountble Structures The event site is going to hve number of temporry demountble structures built. It is recognised tht the filure of ny temporry structure is hzrd. To control the risk, the FMT in conjunction with H&S will pln nd monitor proposed temporry structures to ensure they re in good stte of repir, tht they will be erected nd tken down using sfe working prctices. H&S will check the suitbility of risk ssessments, the control mesures proposed by the contrctor nd give dvice on improvements where necessry in regrd to: protection of erectors ginst flling protection of erectors from flling objects complince with the Mnul Hndling Opertions Regultions 1992 complince with Lifting Opertions nd Lifting Equipment Regultions 1998 complince with the Provision nd Use of Work Equipment Regultions All temporry demountble structures vilble for public use on site will be ccompnied by fire retrdncy certifictes for ll tent membrnes. Digrms nd risk ssessments for the temporry demountble structures provided by BFE re vilble in Temporry Demountble Structures. H&S, long with the person responsible for the erection of ech public structure, will crry out completion check nd keep record signed by both prties Stges nd Temporry Stirwys Stges in the Smll World nd Pdm Pnckes spces consist of 8 x 4 stge flts plced directly on the ground, pcked to mintin n even nd level surfce pproximtely 15cm high. The stging to comply with ll pproprite British Stndrds. Detils of the stges re to be provided to the locl uthority prior to the event. Design nd erection to be under the supervision of competent person. They will be ble to crry point lod of 22 Newton per squre metre over 5Omm by 5Omm re without cusing dmge to the floor nd without cusing excessive deflection of floor pnels (defined s deflection of no more thn 10mm reltive to djoining pnels). Edges of the 15cm inch high stges will be mrked with 50mm white line. Children (including those of performers, erectors, bck-up tems, concessionires etc) must not be llowed in the vicinity of work res during the erection or dismntling of ny structures or ner ncillry equipment being used for the tsk. Buddhfield Festivl Event Pln /05/2013 Pge 85 of 147

86 An inspection shll be mde fter the stges re erected nd certificte of completion mde for inspection by the Licensing Officer/Sfety Enforcement Officer. Stirs (i.e. those up to ny composing toilets used) will hve hndrils. All step edges will be mrked with 50mm white line Stge Brriers Due to the smll size nd lyout of our venues there is no possibility of crushing ginst stges Risk Are: Electricl Instlltions Electricl Systems All instlltions will be instlled, tested nd mintined in ccordnce with the Institution of Electricl Engineers Regultions for Electricl Instlltions which now form prt of British Stndrd (BS) 7671 The Regultions for Wiring Instlltions. An ssessment will be crried out by the Site Electricin tht will tke into ccount: Totl electricl requirements of the venue The need for emergency exit lighting Comptibility of equipment to be used The types of electricl connectors to be used by performers. The site electricin will inspect, test nd issue complince certificte for ll instlltions. Residul current devices with nominl tripping current of 30 millimps re to be provided on the stges nd in the mrquees where 230V is vilble. The nture of the site nd the nture of the event necessitte the construction of temporry 230 volt electricl supply systems. Serious injury to contrctors, crew nd public cn occur if they re not instlled nd mnged correctly. BFE recognise the grve nture of risk from electric shock nd the prt electricl equipment cn ply in the strting of fires, nd in order to control it hve ppointed competent electricin nd supervisor. All electricl equipment nd instlltions on the site will conform to the Electricity t Work Regultions 1989 nd follow the dvice given in BS7909 Code of Prctice for temporry distribution systems Instlltion All electricl instlltions will be instlled so tht non-uthorised personnel nd members of the public cnnot interfere with them. Where possible sufficient fixed socket outlets re provided within the stge re to reduce the usge of extension leds. All cbles will be routed to minimise the risk of tripping. All equipment tht is exposed to the elements will be suitbly constructed nd protected. Where electricity hs to be used in high risk res, such s wet conditions, or where triling sockets re not Buddhfield Festivl Event Pln /05/2013 Pge 86 of 147

87 designed to mke nd brek on lod, the guidnce contined in British Stndrd 4343 Specifiction for Industril Plugs, Socket Outlets nd Couplers etc. will be followed Cbling All power distribution cbles used on site will be checked so they conform with the relevnt British stndrd nd re sized in ccordnce with the IEE Wiring Regultions 17th Edition. All cbles used on stge or for stge equipment will be flexible rubber or plstic insulted nd shethed s specified in British stndrd 6007, or will be of equivlent or superior qulity Access to Control Systems The Site electricins nd the Sfety Co-ordintor will ensure tht cler working spce is provided to fcilitte ccess to ll control switches nd equipment. They will ensure tht the electricl supply to stges nd systems re redily ccessible to uthorised personnel only Genertors Electricl power supply t 230v AC on site is drwn vi inverters from 12v bttery bnks chrged by solr, wind nd pedl power. The 230v AC instlltions will be inspected nd certified by the site electricin Residul Current Devices nd Other Equipment All items of electricl equipment will be checked to ensure tht they re fitted with n esily identifible mens of isoltion. All electricl equipment will be protected by miniture circuit breker nd residul current device (RCD) hving 30mA tripping current nd instlled on distribution bord. The Electricins will ensure tht the RCDs re tested before the event. The Electricin will sign hndover certificte confirming tht ll testing hs been completed nd tht in their professionl opinion the electricl system is sfe to use nd tht risks posed to employees nd public hs been dequtely controlled so fr s is resonbly prcticble. If the Electricin is not stisfied with the electricl sfety of ny items of equipment they shll not be used. The Electricin will be on site or on cll for the durtion of the event from set up to tke-down Lighting Lighting will be provided t ll toilets, wsh bsins, tps, gtewys, entrnces to min venues nd t intersections of mjor pthwys. The light will be LED nd fluorescent lmps (see Site Plns for detils of numbers, types nd loctions of lights), these will be powered by 12 volt DC btteries (i.e. extr low voltge supplies). There will be 12v fluorescent Street Lmps t Reception. Emergency lighting will be provided in ll structures used fter drk by 12 volt DC lights. 2 or more independent power supplies (12 volt DC btteries) will be used (powering 2 or more seprte lights) thus ensuring light should one power supply fil. Buddhfield Festivl Event Pln /05/2013 Pge 87 of 147

88 Site emergency lighting will be provided by 12v Fluorescent Street Lmps Hnd torches will be vilble for the use of the stewrds. 3.8 Risk Are: Ctering Food nd Wter Cooked food nd hot drinks on site will be provided by our concessions (see Ctering Concessions). BFE expect ll concessions to execute their duty of cre for helth nd sfety nd supply the supporting documenttion to us where pplicble. Concessions will be confirmed one month before the event: plese contct our Trders Co-ordintor for current detils. Mins wter for drinking will be freely vilble from the wter points round the site. Provision hs been mde for the supply of drinking wter, the removl of solid nd liquid wste, nd on-site trnsport for re-stocking food concessions. 3.9 Risk Are: Snitry Fcilities Adequte snitry provision will be vilble for the 3000 people expected to ttend the event. Considertion hs been given to loction, ccess, construction, type of temporry fcility, lighting nd signge. Toilet fcilities will be provided by combintion of mobile composting toilets nd luminium urinls in mle nd femle suitble designs. We hve used temporry, timber-frmed composting toilets for mny yers. They hve proved very stisfctory nd populr with the public, becuse they re fr more environmentlly friendly nd plesnt to use thn portloos. As result of switching from portloos to compost loos, the (smll) number of instnces of people defecting in the hedges hs gretly reduced. Wshing fcilities re to be provided s illustrted in the Site Plns. Shower provision is to be in ccord with the design specified below under Showers. All snitry fcilities re to be well lit t night Loction The toilets will be provided in groups (see Site Plns). These re distributed cross the site so s to be conveniently close to the venues nd the cmping re. A suitble copy of the site pln will show the loction of ll toilets nd urinls nd ech ticket-holder will receive one s prt of their officil progrmme on entry. A site pln will lso be displyed t the Info Point, which is situted t centrl loction. Ech group of toilets will hve plumbed sink nd ntibcteril hnd wsh for hnd wshing nd seprte drinking wter tp Mintennce of Toilets A dedicted tem of Toilet Wizrds will regulrly mintin, repir nd service the toilets throughout the event to ensure they re kept sfe, clen, hygienic nd supplied with toilet pper, swdust nd plstic bgs for the collection of snitry towels nd nppies. Sturted strw in the Strw Pee Bles will be replced with new strw Number of Toilets In ssessing the number of toilets nd Pee Bles required the following hve been tken into considertion: Buddhfield Festivl Event Pln /05/2013 Pge 88 of 147

89 Mximum numbers will be 3000 including ll children. The mle-femle rtio will be ssumed s 50:50. The ge rnge will be minly dults with bout 25% children nd teengers. The event does not ttrct mny elderly, infirm or severely disbled people. No lcohol will be vilble on site. The event will run for four dys nd four nights with pek numbers on dys three nd four. Food nd fluid consumption is likely to be verge. There re mny events going on simultneously nd synchronously so there will be no single site-wide breks occurring nd therefore no pek toilet requirements. There will be cmping on site Wether conditions nd temperture re not completely predictble, but it will be July, the hert of the summer, nd wrm wether is most probble Clcultions using The Event Sfety Guide formul suggest 18 toilets nd 10 urinls. 36 compost toilets re to be provided plus dditionl mens nd women's urinls. This considerbly exceeds the requirements lid down in The Event Sfety Guide. Our experience hs shown tht this number of fcilities will be more thn dequte for our event, with miniml queuing even t pek times nd we re ble to mintin ll fcilities in good condition throughout the event Disposl of Snitry Towels nd Nppies Snitry towels, tmpons nd nppies will be collected in bgs supplied to ech toilet cubicle. The bgs will be tken from the site by contrctor nd ppropritely incinerted Sewge Disposl All humn wste is composted on site. The IBC tht fetures s wste ctch under ech toilet unit will be seled nd tken into the woods. After suitble elpse of time (three yers minimum), ech IBC will be emptied of compost which will be distributed evenly nd discretely round the surrounding woodlnd Wshing Fcilities There will be sink locted by ech group of toilets. Anti-bcteril hndwsh will be provided t ech sink nd checked nd replenished dily. All ctering concessions will provide hot nd cold wter plus nti-bcteril sop t hndwsh sttion for food prep stff. There will be t lest two two suns provided by contrctors with n ssocited shower fcility. Buddhfield Festivl Event Pln /05/2013 Pge 89 of 147

90 Showers In the dedicted wshing re, hot wter will be provided for the showers t 43 oc using thermosttic mixing vlve tht will drw wter from hot nd cold wter tnks. The hot wter is to be heted in purpose-mde wood-fired wter boiler. Only trined members of the Buddhfield crew will be llowed into the boiler unit. The floor of ech shower cubicle is sltted wooden pltform llowing wter to drin beneth. A shower curtin is supported by the structure. Wter relesed from the shower runs through the sltted wooden pltform nd is cught by trpulin beneth. Wter runoff from the trpulin is cught in gutter nd fed into movble perforted pipe drining the wter into n re of undergrowth Wste Mngement nd Environmentl Protection As indicted bove, suitble rrngements will be mde for the collection nd disposl of wste, including ny clinicl wste, from the whole site. Wste nd recycling will be hndled by Mid-Devon Community Recycling Ltd (see Service Providers). There will be number of wste collection res round the site. Rubbish collection will be segregted into glss, tin, crdbord, plstic, tetrpks nd non-recyclble rubbish. Rubbish from these instlltions nd from the ctering concessions will be collected dily, with the non-recyclble rubbish going into one of the skips tht will be on site. All recyclble nd non-recyclble rubbish will be removed from the site by the end of event tke-down (T12). Mid Devon Community Recycling will collect orgnic wste into lidded wheelie bins for composting. Clinicl wste from First Aid, snitry wste nd nppies from compost loos will be collected on dily bsis. This wste will be hndled crefully using pproprite protective equipment. It will be incinerted off site by suitble contrctor. A litter pick will be conducted during the tke-down to return the fields to their originl stte. We im to minimise disruption to locl wildlife nd stock Risk Are: Sound, Noise nd Vibrtion Due to the low key nture of our event it is not nticipted tht noise spillge from the site will be serious problem. A dedicted noise monitoring tem mnged by H&S will be supplied with SPL meters nd trined in their use, following specified smpling pln round the site, but specificlly 15mins before nd 15mins fter the curfew time they will record the mbient SPL. These stewrds will lso tke redings on request of the Stges Mnger or Stewrd Shift Mnger. If the levels recorded pproch the limits set by the officers of the council the H&S noise monitors re to contct the Stges Mnger nd the Stewrd Shift Mnger immeditely. The Stges Mnger will be contctble vi the two-wy rdio (on chnnel 10) nd will be vilble to respond promptly to requests from the pproprite council Environmentl Helth (EH) officers. Buddhfield Festivl Event Pln /05/2013 Pge 90 of 147

91 We will lso offer direct mobile telephone links with the immedite neighbours. The control limits set t the mixer positions will be dequte to ensure tht the noise level shll not exceed the levels set by the officers of the council. The FMT will ensure tht the Stges Mnger nd ll individul sound engineers re informed of the sound control limits. The venue engineers will regulrly monitor noise levels t the sound mixer positions to ensure tht the noise limits re not exceeded. Requests from EH to djust the volume or cese plying mplified music will be promptly complied with. The EC, Stges Mnger nd the Stewrd Mnger on duty shll be contctble by mobile telephone nd rdio nd the telephone numbers notified to the licensing uthority prior to the strt of the event. The bove conditions do not preclude the Council from using its sttutory powers under The Environmentl Protection Act for noise nuisnce should this become necessry. The Stges Mnger will be responsible for monitoring sound levels in the min venues nd ensuring tht they do not exceed pek of 135dB(C). No stff need to work in front of the spekers nd it is estimted tht the noise exposure level of the nerest member of stff will not exceed dily exposure of 85dB(A). However to ensure the protection of hering of ll stff, t the first ction level s identified in the Noise t Work Regultions 2005, hering protection will be vilble. It hs been clculted tht keeping the sound level well below 135dB(C) will ensure the sound level t 1m from the fçde of the nerest noise sensitive site will be less thn 65dB(LEQ15) between 09:00 nd 23:00 (24:00 on Sturdy night). However if required the Stges Mnger will djust sound levels in response to dvice from the Environmentl Helth Officer for noise. Buddhfield Festivl Event Pln /05/2013 Pge 91 of 147

92 4 Trffic Mngement 4.1 Objectives Bsed on pst experience we nticipte 900 crs nd bout 200 live-in vehicles, rriving grdully s the event proceeds with pek on T1. Our objective is to mintin the smooth flow of trffic on the rod djcent to the entrnce gte, nd to enble the sfe entry on to the site. A signge pckge will be greed with the Police nd Highwys, implemented by AA Signs, directing nd wrning pproching vehicles of nd to the event. Sufficient cr prking ttendnts will be provided to ensure tht crs re prked quickly nd lrge volumes of trffic do not build up. (These re to be in ddition to the stewrds provided for crowd mngement.) In the event of wet wether suitble vehicles will be vilble to tow out crs stuck in mud. Access nd egress from the cr prk to the min site will be clerly sign-posted nd well lit. Our letter to ticket holders encourges those using public trnsport to shre txis from Tunton coch nd trin sttions using locl opertors: we will endevour to hire set of mini-buses to ferry ticket holders from the trin sttion to site on Wednesdy T1 nd Sundy T5. There will be n inwrds nd n outwrds vehicle lne t the Min Gte. This is to fcilitte smooth flow of trffic nd to help ensure lne is free if emergency ccess is needed. Public entry to the site will be vi the Min Gte in the Reception Field, which will be ttended by stewrds who will direct people nd vehicles on to the site. All trders, contrctors nd ticket holders will be sent directions prior to the event instructing them to drive to the event from either M5 Junction 26 or from the A303 (See the Trvel Informtion document.) People nd vehicles will be processed t the Ticket Office. Those people with vehicles will be directed into the Cr Prk where the stewrds will direct them to prking spce. Stewrds will ensure tight nd orderly prking in designted lnes. Prticulr cre will be tken not to mix crs with live-in vehicles which will prk seprtely. There will be n mple holding re in the Reception Field, between the Min Gte nd the Ticket Office, for vehicles nd people to wit in, should number of people rrive t once. In the Unlikely event of the inwrds vehicle lne filling, the Min Gte stewrds will direct incoming vehicles to pss by nd return lter. In the event tht n obstruction of the rod pst the entrnce gte will, in the opinion of the gte mnger, tke more thn 15 minutes to cler, the locl police will be informed. Buddhfield Festivl Event Pln /05/2013 Pge 92 of 147

93 4.1.1 On-site Trffic Policy: Movements on Fields Movement of vehicles off of trckwys (hrd stnding or temporry, luminium) is strongly discourged in good wether conditions unless essentil for loding nd positioning. In nything less thn optiml conditions, prohibitions re enforced Emergencies In the event of emergency, the Min Gte stewrds will ensure tht entrnces nd trcks re cler. Alterntive ccess for emergency vehicles is twofold: Vi the romn rod t Moor Cottge, TA3 7EA. This should be seen s the second choice for emergency ccess. Suitble for direct ccess to the Rings Field. Vi the entrnce to Westcombe House, TA3 7DT. This should be seen s the third choice for emergency ccess. 4.2 Plns nd Digrms Pln of the Reception Field [! Digrm tbc.!] Sign Pckge To be provided by AA Signs. (Contct informtion in Service Providers.) The following illustrtions re supplied by the AA s their proposl for plcement. Buddhfield Festivl Event Pln /05/2013 Pge 93 of 147

94 Buddhfield Festivl Event Pln /05/2013 Pge 94 of 147

95 Buddhfield Festivl Event Pln /05/2013 Pge 95 of 147

96 4.2.4 Directions to Site Publicly vilble informtion on directions to site cn be found in Trvel Informtion. Buddhfield Festivl Event Pln /05/2013 Pge 96 of 147

97 5 Temporry Demountble Structures BFE provides nd erects number of temporry, demountble structures for use t the Buddhfield Festivl. Tble 12: Prthenon Tents Designtion Sections Length Usge Owner Cfé 12 Buddhfield Cfe BF Dorothy 3 First Aid BF Toto 3 Info Point BF Crew Servery 6 Yog Spce BF Army Prthenon 6 Teen Spce BF Tble 13: Geodesic Domes Designtion Dimeter Usge Owner White Dhrm Prlour BF Green Dhrm Prlour BF 5m Workshop BF Dimensions (pproximte) Usge Owner Helers Communl Spce BF Medittion Spce Jcob Jones Usge Owner Big Top Workshop Spce 1 Mjicl Youth Tunnel Tent Pdm Pnckes BF Tble 14: Benders Designtion Tble 15: Other Tents Designtion Dimensions Buddhfield Festivl Event Pln /05/2013 Pge 97 of 147

98 6 Contingency Plnning This section evlutes the generlised conditions from within which we could expect the unexpected t the Buddhfield Festivl. This is prllel document to Risk Control, which identifies the conditions where routine lck of mngement would led to hrm to people nd the environment. 6.1 The Emergency Co-ordintor (EC) Given the lrge number of volunteers on site, the mjority of whom cnnot be expected cquire sufficient overview to respond effectively in n emergency, one person is designted s first point-of-cll in n emergency. They will be member of tem nd operte on rot. The Emergency Co-ordintor (EC) is delegted by the Directors of BFE to mke on-the-ground decisions in the event of either n emergency or other extrordinry circumstnce (e.g. deteriorting wether conditions). It is their responsibility nd duty to consult with ll concerned prties (including Are Coordintors, the Emergency Services nd the Event Mngement Tem), mke decisions nd see tht these re implemented. Unless ttending the loction of n emergency they will locte themselves t the Info Point, which will be declred the Incident Room until such time s STAND DOWN is declred. The EC will be very fmilir with the Event Pln, site lyout nd personnel, delegting ppropritely, ensuring tht ny fbriction work is performed by suitbly cpble persons from vilble crew. This includes co-opting nd coordinting suitble volunteers from other res. The EC is the point of contct for ll informtion between involved prties, ensuring tht people know wht they re doing nd tht personnel re deployed ppropritely to mnge public sfety. S/he ensures tht the Emergency services, in the event of the declrtion of Mjor Incident re dequtely briefed. 6.2 Emergency Incidents Considered in this Document All incidents nd decisions regrding emergencies should be recorded in the Incident Book kept t Info Point. This Event Pln nd its contents will be vilble nd on disply t ll times Info Point. Keywords re shown below for some incidents these re to be used to identify the incident nd cll other crew to the sitution. These keywords re to be used to identify situtions tht require immedite ction. Where keyword is not shown this is becuse it is thought tht it is sufficient to respond to these situtions fter converstion with the relevnt prties Keywords Used for Incidents nd Loctions A list of keywords will be used to identify nd communicte to others where n emergency incident is occurring on site. Most of these re delibertely self explntory: see the tble below. Buddhfield Festivl Event Pln /05/2013 Pge 98 of 147

99 Keyword Severity Circumstnces Fire Mjor Any incident of fire where evcution is necessry Explosion Mjor Any incident of fire where there is potentil for explosion (e.g. ner LPG instlltions) Disruption Any esclting tension between people where brech of the pece is probble Injury Any incident where First Aid need to be clled to the loction Fencejumper Any incidence of illegl entry on to site Collpse Mjor Any incident where n uncontrolled structurl collpse is deemed plusible Woodstock Mjor Any incident where indiscriminte violence is deemed plusible Stnd down When ny incident is deemed to hve been sfely concluded Keywords for loctions re s per the Site Plns. These keywords re to be used primrily over the site rdio network to communicte to stewrds, Site Crew, Pecekeepers nd mngers etc. During n emergency, n incident my be declred MAJOR incident. At such point this should be communicted to others over the rdios. Some incidents re utomticlly clssified s MAJOR. If n incident is to be chnged in clssifiction during its progress, this should only be done by senior mnger. The end of n incident will be declred by using the key words STAND DOWN. Only the EC should do this fter due consulttion with personnel ttending the incident Decision Mking Processes The immedite response to ny emergency will usully be the responsibility of the EC on duty t tht time. If n emergency incident thretens escltion into more serious sitution, then decisions re to be mde by the directors of BFE. If n emergency incident occurs which does not require n instnt ction, but which might require tht the event be closed erly (e.g. wet wether or food poisoning outbrek), then such decisions re to be tken by the directors of BFE Use of Rdios During Emergency Incidents Chnnel 16 will be used for emergency co-ordintion. Buddhfield Festivl Event Pln /05/2013 Pge 99 of 147

100 Pecekeepers will remin on Chnnel 1. The designted Tem Leder my be sked to prticipte in discussion on chnnel 16. All stewrds deling with trffic control except those deling with the emergency, will remin on Chnnel 2. The designted shift mnger my be sked to prticipte in discussion on chnnel 16. The Incident Room (Info Point) will be responsible for monitoring communictions for clrity. A member of crew will be designted to intervene when clrity is being compromised Stff Avilble to Respond to Emergency Incidents An EC will lwys be vilble on rdio chnnel 16. They will consult with the directors of BFE. The Directors of BFE, Stewrd Mngers, Site Crew nd H&S will be contctble by mobile phone when not vilble on the rdio network. The Stewrd shift on duty re the min people responsible for preserving the sfety of persons on site, being the tem most cquinted with the methodologies for directing people. The Site Crew will be the min body of people involved in incident intervention, being the tem most cquinted with structurl engineering, the vilble tools nd vehicles. If n emergency incident is identified with the keyword MAJOR then the Hed Stewrd, ll Stewrd Mngers, the Site Crew Coordintor nd the H&S tem will lso be brought onto duty. Between 01:00 nd 07:00 there is Pecekeeper night shift on duty, redy to respond to n emergency. The Night Shift leder should know how to cquire immedite ssistnce nd tht they should cll for the EC on Chnnel Response Plns to Emergency Incidents Outbrek of Food Poisoning on Site Feedbck to be sked for from cfes, First Aid, Helers, Stewrds, Site Crew nd people in generl for signs of food poisoning. Feedbck to be pssed to H&S. If symptoms of food poisoning pper H&S will investigte the outbrek nd identify the source. All food outlets will be visited. Helth nd hygiene procedures will be checked nd reinforced s necessry. If the source is identified suitble ction will be tken e.g. stopping the selling of product, chnging procedures of tht food/drink provider, sking certin members of stff to stop working or closing the food outlet. The District Council Environmentl Helth Officer will be informed. Buddhfield Festivl Event Pln /05/2013 Pge 100 of 147

101 If the food poisoning outbrek is severe the directors of Buddhfield Events Ltd. my decide to close the event erly. H&S nd First Aid tem will be vilble to provide dvice to people with food poisoning. The site crew will be sked to py prticulr ttention to clening the toilets using suitble disinfectnt nd PPE Severe Wether Windy Wether Structures will be signed off by H&S upon their initil completion to confirm tht they re sfe nd correctly erected. In high winds the mnger of ech structure should regulrly check it for integrity e.g. checking guys, pegs, lcing nd cnvs. H&S will monitor this. The Site Crew mnger will exmine ll the public structures on site. Prticulr ttention will be pid to whether guy ropes re sufficiently tight, tent pegs secure nd wlls of structures re slo well secured (since if strong wind/gust blows inside structure, such s mrquee, it cn esily be mde unstble). H&S should monitor this process. If personl tents re unusble (becuse of dmge due to extreme wether) the directors of BFE my decide to turn some of the public structures into sleeping dormitories (e.g. the Yog Spce or Medittion Spce). The directors of BFE, in consulttion with H&S nd Site Crew re responsible for tking decisions to close ny unsfe structures to the public (or even close the whole event). Procedures for evcuting structure/spce/site, found elsewhere in this document, should then be followed Wet Wether The movements of vehicles will be severely restricted. The Site Crew mnger will be directed to ly mtting out over muddy/slippery res. The Site Crew mnger will be directed to cordon off ny res of the site tht re obviously unsfe becuse of mud/wter logging. If conditions re prticulrly severe the directors of BFE my tke decision to close the event erly. The procedures to close the site will then be initited The use of trctors should be considered to help people remove their vehicles sfely from site. Fires nd Explosions The principle priorities to be followed on discovery of ny fire re: Delegte one person to cll for help (by shouting or using n lrm tringle t the nerest fire point). Buddhfield Festivl Event Pln /05/2013 Pge 101 of 147

102 Evcute ll people from the ffected re. Attempt to fight the fire if the EC deems this pproprite (e.g. by forming bucket-nd-wter chin from the nerest fire point(s)) Cler the vicinity s thoroughly s prcticble of ny neighbouring combustible objects. Cll First-Aid. It is the duty EC's responsibility to ensure tht First Aid hve been clled: Info Point to re to be delegted to cll the emergency services. If it is sfe nd prcticble to try to fight the fire, then the ll vilble personnel should be orgnized do so (e.g. by forming bucket-nd-wter chin from the nerest Fire Point(s)). If the emergency services hve been clled the Hed Stewrd should be delegted to decide which ccess route the pplinces will be directed down. This should be communicted to those mnning the entrnces to the site. The Stewrd Mnger should oversee the clering of fire lnes in preprtion for the rrivl of the emergency services: they should chieve unobstructed pssge to the incident. When the emergency services rrive crew should work to enble nd ssist them to do their work s effectively s possible Stewrds to cordon off the re s pproprite until STAND DOWN is nnounced. Fire in Cmping Are In ddition to the principle priorities: Stewrds should evcute the vicinity, directing cmpers to the nerest suitble rendezvous point (i.e. lrge structure well wy from the fire where everyone ffected cn receive trum cre). If drk, Site Crew should be directed to check the site lighting (to ensure ll pssgewys re lit, especilly to id the rrivl of the emergency services to the incident loction). The Directors of BFE should co-opt suitble structures to provide lterntive ccommodtion. Attention should be focused on stmping out smouldering grss using beters locted t ech Fire Point Fire in Public Structure In ddition to the principle priorities: On rrivl t the incident, the EC should decide if the Fire Brigde needs to be clled. When stewrds rrive t the structure nd begin, or ssist in, evcution, it needs to be promptly scertined if the fire cn be sfely fought by the personnel present (even if people hve hve lredy ttempted to do so). The EC should conclude the probbility of the fire spreding. If the ffected structure is deemed to be Buddhfield Festivl Event Pln /05/2013 Pge 102 of 147

103 irrecoverble, ttention should be directed to limiting spred nd/or combtting secondry fires If sfe to do so: LPG instlltions should be isolted nd removed. Vehicles should be moved sfe distnce wy from the fire. A fire brek should be estblished by ensuring tht 3m+ gp is creted round the incident. Liquid Petroleum Gs (LPG) Explosion In ddition to the principle priorities nd for fire in public structure: Emergency Services to be clled immeditely. Stewrds to focus on evcuting the vicinity of the incident nd clering ccess to it by Emergency Services. Site Crew to isolte nd mke sfe nerby gs pplinces if possible nd sfe to do so People Relted Emergencies Disruptive People Pecekeepers should ttend the incident, focusing on tlking the sitution down whenever possible. Pecekeeper Tem Leder to evlute the likely future of the sitution. Bck-up to be requested from the mnging Stewrds if there is risk of hrm to personnel or other people. Pecekeepers re to prevent members of the public from becoming involved in order to reduce the risk of hrm to public. If there re smll number of people involved (less thn 4) then n ttempt will be mde to escort the disruptive persons to quiet re to 'cool-off' If there re lrge number of people involved the police will be clled. Terror Thret A 'terror thret' covers ny hypotheticl sitution where person either rrives on site nd thretens indiscriminte violence, or mkes contct with site (e.g. vi mobile phone messge or n emil) thretening the sme. Such thret would require immedite, but discreet, communiction mongst orgnizers. An exmple of this might be person driving ggressively round the Reception Field, or someone rriving t the Min Gte with shotgun. This would crete pnic if discussed publicly over the rdio network (where messges cn be widely overherd). Pnic could crete more immedite dnger(s) thn the perceived thret. To del with this we hve the WOODSTOCK coded keyword. Buddhfield Festivl Event Pln /05/2013 Pge 103 of 147

104 The WOODSTOCK codeword should be used by nyone who is concerned bout n indiscriminte thret nd needs to drw immedite, direct ssistnce to the problem without being specific. It cn be used in one of two wys: 1. Priority priority priority [nme nd/or Are]. Codeword is WOODSTOCK, I sy gin; codeword is WOODSTOCK. In this instnce, representtive from tht Are should go to Info Point for further instruction. 2. Priority priority priority, [nme nd/or Are]. Codeword is WOODSTOCK; plese [perform the specified ction]. The codeword indictes tht the listener should simply do wht they re told to do without question. An exct record of the reson for suspecting bomb scre should be recorded t the Incident Room, especilly if the suspicion is due to worded messge tht hs been left. The Stewrd Mnger is to tke decision to cll the police (either directly himself or to sk the EC to cll on his behlf). The dvice of the police will be sked for nd then followed. At this point it will be pprent if n evcution is required (either of structure or the whole site). The pproprite procedure, described elsewhere in this document, should be followed Unuthorised Mss Entry Onto Site EC, Stewrds nd Pecekeepers to the incursion point concerned. The EC will coordinte the response. The Min Gte will be shut, but remin mnned (so tht ccess to the site is not blocked for Emergency Services). The Stewrd Mnger is to institute the procedure for disruptive people on site. The Reception Tem Leder is to institute procedure for mnging trffic on the rod outside the site (see below). The EC should decide if the police need to be clled. (This should be done if hzrd remins on the rod outside the site for more thn 15 minutes) Serious Personl Injury/Deth on Site Depending upon the number of csulties, EC to co-opt structure to ct s temporry trige centre. Suitbly qulified First Aiders to ssist First Aid tem Structurl Collpse of Public Spce Stewrds should cordon off the incident re nd keep the public wy from the vicinity until stnd down hs been declred fter sfe conclusion of the collpse. Buddhfield Festivl Event Pln /05/2013 Pge 104 of 147

105 The contrctor supplying the structure should oversee the work needed to mke the structure sfe (whether to get the structure into sfely re-erected stte or bring it permnently to the ground) If sfe nd prcticble Site Crew should ssist. Closure nd Evcution Cncelltion of Event Ticket holders will be informed vi the contct detils supplied when they bought their tickets. The homepge of Buddhfield website < will be updted to inform people tht the event hs been cncelled. Socil medi will be used to disseminte the messge. If the event is cncelled ten dys prior to event strt, signge will be erected t the site entrnce nd on the pproches to the site stting Buddhfield Festivl Cncelled The locl police will be informed. Event Full (Sold Out) If sell out occurs on or before T0, we will be ble to determine this by monitoring online sles dt. The homepge of Buddhfield website < will be updted to inform people tht the event hs sold out. Socil medi will be used to disseminte the messge. A sell cn occurs on or fter T1 by sles t the TKOF on site. This will be determined by the remining number of printed tickets Th TKOF will lso be wre of numbers on site by monitoring the number of llocted wristbnds. The Gte Crew will be informed when ll wristbnds re gone nd will communicte to ll enquirers t the Gtes tht entrnce is closed. Pecekeepers will be informed. They will be sked to monitor for people trying to enter the site illeglly. The locl police will be informed if people re being turned wy from the Gte. The Hed Stewrd will count the mount of cr spces in the Cr Prk on Sturdy evening. He will sk the Gte to monitor how mny vehicles leve the site. The number of vehicles llowed on site on Sundy, Dy Visitors Dy, will only be llowed to equl the number tht hve left. This is should ensure tht the blnce of people on site is within our greed license limit Evcution Plns An emergency evcution pln following the procedure in The Event Sfety Guide Guide to Helth, Sfety nd Welfre t Music nd Similr Events10 hs been drwn up by the Event Mngement Tem nd submitted to the locl uthority nd the emergency services prior to the event. Tht pln is to be mde known to ll the Stewrds s prt of their pre- 10 < Buddhfield Festivl Event Pln /05/2013 Pge 105 of 147

106 event trining. Evcution of n Are or Structure The Hed Stewrd to ensure tht ll Control Points re to be mnned. This will ensure tht Emergency Services hve cler ccess to n incident. The mnger of the ffected structure my well lredy be in communiction with the Stewrds by this point (vi rdio). If so then s/he should be sked to issue the following nnouncement (using PA if vilble nd pproprite): It is necessry to evcute [This structure] becuse of [brief description of reson]. Plese leve immeditely nd clmly by the nerest exit nd follow the directions of the stewrds. If the mnger of the structure is not yet in communiction, then this nnouncement should be mde s soon s possible (it my be tht it is quickest nd most pproprite for this to be done by the stewrds who rrive t the exit doors). Obviously ny noise/loud music plying in the structure should be silenced s soon s possible to ese cler communiction nd reduce risk of pnic. The First Aid Crew nd Pecekeepers re to go urgently to the incident. If under hours of drkness, EC will direct Site Crew to ensure nd rrnge tht there is dequte lighting in the incident re. EC to ensure the First Aid Crew hve been clled to the incident. If Emergency Services re to be clled the EC should delegte the Info Point (Incident Room) to plce the cll nd supply directions to the Festivl site. Stewrds re to mn the exits of the structure or boundries of the re concerned. They re to tell people: 'PLEASE LEAVE [nme of structure or THIS STRUCTURE/SPACE]. PLEASE PROCEED CALMLY OUT OF THE EXITS. GATHER AT THE [nerest open spce, s pproprite]. The Stewrds should help keep the exits cler nd ensure people continue to be ble to move out of the structure (sking people to ' MOVE WELL CLEAR OF THE STRUCTURE ). The Stewrds should stop people from re-entering the structure. Depending on the nture of the incident further ctions my be required t this point. However in generl Stewrds should remin t the incident to stop people returning to the dngerous re, enble ny emergency crews who rrive to do their jobs s esily s possible nd keep the public informed of the sitution. It my be necessry to cordon off the re before the incident cn be reduced from MAJOR level stkes, hmmers nd tpe re to be kept in the site crew re for this purpose only. A Stewrd Mnger (in consulttion with superiors nd/or emergency services s pproprite) will be Buddhfield Festivl Event Pln /05/2013 Pge 106 of 147

107 responsible for declring the incident over : 'STAND DOWN FROM [description of incident]'. Immedite Evcution of the Whole Site Communicte tht urgent evcution of the site is required to ll people on site. All Stewrds on duty should be lerted. Other Stewrds, Site Crew nd H&S should be woken nd/or clled upon. The ECshould then use the remining vilble people nd/or PA systems to communicte to people in the following res s quickly s is prcticble. Assuming strt from Info Point: At lest one person nti-clockwise round the Rings Field. At lest one person stright cross the bottom of the Rings Field towrds Owl Gte nd clockwise round the Owls Field. At lest two people clockwise nd nticlockwise from the Crossrods round the Long Field. Stewrds should give the following messge to people: Evcute the site immeditely nd clmly, following the directions of stewrds. Stewrds direct people towrds the frther end of the Reception Field Stewrds should be positioned s follows (nd should help people stedily evcute the site): 2 Stewrds t ech control point directing pedestrins towrds the Reception Field 2 Stewrds ensuring tht pedestrins do not block ccess from the Emergency Access routes. 2 Stewrds to go to the entrnce of the Westcombe Emergency Access Route (on Blckdown Hill Rod) to ensure pssge is cler for Emergency Services. 2 Stewrds to go to the entrnce of the Moor Cottge Emergency Access Route (on Blckdown Hill Rod) to ensure pssge is cler for Emergency Services. 2 Stewrds outside the Min Gte, stopping trffic from entering directing vehicles on, wy from the site entrnces, towrds Wellington or Tunton. All remining stewrds to ressure nd offer ll necessry nd vilble cre for people in the Reception field, ensuring tht ccess into the reception Field for emergency services is not restricted. Stewrds hold people in the frther prt of the Reception Field (beyond the Cr Prk, closer to the min rod). If it is sfe to do so, stewrds my llow people to shelter in prked crs (ensuring tht people do not ttempt to drive off). Buddhfield Festivl Event Pln /05/2013 Pge 107 of 147

108 Once ll ticket holders re sfely in the Reception Field, declre n end of evcution. If the police dvise tht the dnger is over, the EC will declre tht people cn return on site by communicting with other stewrds over the rdio using the phrse Stnd down. Stewrds will then guide people bck down to the Min Site sector. Evcution of the Whole Site When Erly Event Closure Hs Been Decided Upon Inform people tht the event is being closed, explining why. Use vilble PA systems Use ll vilble stewrds Post notices t Info Point, venues nd workshop spces. Close public spces s necessry nd pproprite. Pecekeepers re to continue to ptrol, sk people to leve, nd ssist people to leve without compromising other stewrding duties e.g. if they hve Control Point to mn, then don't leve it. If people become ngry then use the disruptive people procedures. If people sk for money bck then sk the directors of BFE to mke generl decision nd communicte this to people who sk Hire coches nd txis to crry people to nerest public trnsport (i.e. Tunton). Rdio Filure A list of mobile phone numbers for key personnel will be kept t the TKOF nd Info Point. In the event of rdio nd mobile phone filure communiction will be by runner Disruption to Trffic In the event of serious disruption to trffic flow on the rod pst the min gte, which in the opinion of the Reception Tem Leder will lst for more thn 15 minutes, the locl police will be informed. Buddhfield Festivl Event Pln /05/2013 Pge 108 of 147

109 7 Emergency Action Pln Buddhfield Festivl Event Pln /05/2013 Pge 109 of 147