Zone & Beach Captain Guide

Transcription

1 Zne & Beach Captain Guide Welcme SOLVE Zne & Beach Captains! Since 1984, SOLVE has crdinated tw annual cast-wide cleanup events with the help f vlunteer leaders like yu - the Beach & Riverside Cleanup in September and the Spring Oregn Beach Cleanup in March. These events give Oregnians the pprtunity t jin thusands f vlunteers acrss the state in an effrt t fight litter, restre natural areas, and becme lifelng castal stewards. With an estimated 250,000 tns f plastic litter flating in the wrld s ceans, these castal cleanup effrts are mre imprtant than ever. This guide is designed t help yu rganize cast-wide cleanup day activities. Frm rdering supplies and cntacting haulers, t cllecting data and reprting yur results, bth Zne and Beach Captains will find step-by-step infrmatin n running the event. The gal f this guide is t make yur planning prcess as easy and enjyable as pssible. We culdn t d this withut yu! Nte that this guide is specific t the tw SOLVE cast-wide beach cleanup events. If yu are planning an individual litter, planting r invasive remval prject n the cast r inland, cntact SOLVE t request a cpy f the general Prject Leader r Beach Cleanup Leader Handbks. Whether yu are new t SOLVE r have been a Zne r Beach Cleanup Captain fr many years, we wuld like t thank all f yu in advance fr yur dedicatin t keep Oregn s beaches clean and healthy! Please cntact us if yu have any questins. SOLVE inf@slveregn.rg x317 (Reprduce and use nly with prir permissin.) i

2 Table f Cntents INTRODUCTION 1 Abut SOLVE 1 Histry f the Twice-Annual Beach Cleanups 2 Beach Cleanup Zne & Site Map 3 OVERVIEW OF ROLES 4 SOLVE 4 Zne Captains 5 Beach Captains 6 Cleanup Vlunteers 7 MATERIALS & SUPPLIES 8 Ordering Supplies 9 Supply Delivery Rad Trip 9 SMALL GRANTS 10 Acceptable Use f SOLVE Small Grant Funds 10 Applying fr a Small Grant 11 Seeking Cmmunity Dnatins 11 ORGANIZING YOUR CLEANUP 14 SOLVE Event Timeline f Activities 14 Befre the Cleanup 15 Day f Event 22 The SIX Zne Captain Essentials 22 Day f Event Checklist 23 After the Cleanup 26 FORMS 27 Waivers 27 Cmmunity Service Credit Frm 27 (Reprduce and use nly with prir permissin.) ii

3 DATA COLLECTION 28 Reprting Cleanup Results 28 Marine Debris Data Cards Cllecting & Reprting 29 SAFETY INFORMATION 31 Vlunteer Safety Checklist 31 SOLVE Emergency Ntificatin Prcedure 33 Hazardus Debris, Japanese Tsunami Debris, & Derelict Vessels 33 MARINE DEBRIS EDUCATION 34 Why Include Educatin at Yur Event? 34 Key Educatinal Messages 36 MEDIA & OUTREACH 37 Press Releases & Scial Media 37 What the Media Wants Frm Yu 39 RECYCLING TIPS & SUSTAINABILITY 41 Recycling at the Cast-Wide Beach Cleanups 41 Incrprating Sustainability int yur Cleanup 43 VOLUNTEER FAQ S 44 (Reprduce and use nly with prir permissin.) iii

4 Intrductin Intrductin Tday, as was true in 1969 when SOLVE was funded, the need exists fr Oregnians t cnnect with each ther and their cmmunities t wrk tgether twards a healthy envirnment. The Pacific Nrthwest attracts many peple because f its stunning beauty and innvative ppulace, which means mre strain n the health f ur state s natural resurces. The rle f SOLVE and key vlunteers in inspiring, engaging, and supprting vlunteers t clean up and sustain Oregn s natural areas has never been mre imprtant. There is a grwing awareness in Oregn abut the deterirating state f ur envirnment due t invasive plants, pr water quality, and everyday trash in ur urban and rural spaces. Luckily, we in the Pacific Nrthwest have a strng sense f place and pride in ur beautiful and unique states. Successful restratin f ur envirnment t a thriving and healthy ne is pssible when we wrk tgether t prevent further degradatin. Cmmunity vlunteer prjects, small and large, have the pwer t bring peple tgether t address real cmmunity needs in a tangible way. The cumulative effect f such prjects ver time is strnger cmmunities, a healthier envirnment, and a mre vibrant ecnmy. Tgether, we can make a difference ne step at a time. Abut SOLVE SOLVE brings Oregnians tgether t imprve the envirnment and build a legacy f stewardship. This missin builds n the funding visin f citizen stewardship started in 1969 by Gvernr Tm McCall. SOLVE facilitates cllabratin amng a brad spectrum f individuals, rganizatins, and cmmunities that vlunteer fr the betterment f Oregn's envirnment. By wrking tgether, we have made a psitive impact n the envirnment and tuched the lives f generatins f Oregnians. Annually, SOLVE ffers mre than 40,000 vlunteer pprtunities in 170 cmmunities acrss the state. On average, vlunteers lg 220,000 hurs f service in Oregn and Suthwest Washingtn every year. This is accmplished thrugh a variety f vlunteer events that are fcused n fur main prject fci: cleanup f litter and illegal dump sites, remval f invasive plants, planting native trees and shrubs, and maintenance and mnitring f watershed health. SOLVE staff wrk t supprt, crdinate, and lead vlunteers in these fur main prject fci thrugh varius established SOLVE prgrams. SOLVE staff members are ready t help yu create and manage a successful prject in yur cmmunity tday. (Reprduce and use nly with prir permissin.) 1

5 Histry f the Twice-Annual Beach Cleanups The first cast-wide Oregn beach cleanup began n Octber 13, 1984 thrugh the leadership and visin f tw Oregnian wmen, Judie Hansen and Eleanr Dye. Judie was wrking as the Executive Assistant t the Directr f Oregn Fish & Wildlife. While reading an issue f Alaska s Fish & Game magazine, she landed n an article abut the untimely death f a brwn bear. An autpsy revealed that the bear s stmach held the remains f 13 Styrfam cups, likely leading the bear t assume a full stmach and starve. Judie had n idea small bits f plastic culd harm wildlife, and decided t d smething abut it. The dream f an Oregn Beach Cleanup began t take rt. Many peple stepped up t make the beach cleanup pssible, including Eleanr Dye, wh represented the Nrth Cast Refuse Haulers. She rganized haulers up and dwn the cast, wh have been dnating their services t prperly dispse f debris since That is n small service - in the first year alne, 26 tns f trash was picked up by 2,100 vlunteers. The 1984 cast-wide, vlunteer beach cleanup was the first f its kind in the wrld, and has since inspired similar cleanup mdels arund the glbe. SOLVE tk ver the cleanup effrts, adding the Spring Oregn Beach Cleanup in 1986 t address the higher accumulatin f debris n the beaches fllwing winter strms. The fall cleanup als became part f the Internatinal Castal Cleanup, cnnecting Oregnians with vlunteers acrss the natin and wrld. Over the decades, bth cleanups have grwn int an Oregn traditin, with thusands f peple wrking tgether each year t prtect the health f ur ceans, wildlife, and castal ecnmies. Over 10,000 vlunteers jin frces each fall and spring t remve an average f 100,000 punds f trash frm ur beautiful beaches. (Reprduce and use nly with prir permissin.) 2

6 Beach Cleanup Zne & Site Map SOLVE beach cleanup sites are divided int 14 znes and scattered alng 350 miles f castline, frm Clumbia River Beach in the nrth t Harris Beach in the suth. Each zne is crdinated by vlunteer Zne Captains, wh recruit and train Beach Captains t staff up t 50 check-in sites n event day. See the map belw fr an verview f znes and sites. (Reprduce and use nly with prir permissin.) 3

7 Overview f Rles The Beach & Riverside Cleanup and the Spring Oregn Beach Cleanup are huge events, bringing ut thusands f vlunteers each year. Each event requires careful planning by SOLVE staff as well as nearly 100 vlunteer leaders up and dwn the cast. With s many mving parts, it s imprtant t knw the rles f all the different players. Frm Zne Captains t cleanup vlunteers, each rle is crucial t the success f these events! SOLVE SOLVE Supprt and Resurces fr Cast-wide Beach Cleanups Event Planning: SOLVE Supprt Event planning supprt frm SOLVE staff Zne Captain recruitment & training SOLVE Leader Handbk Basic insurance fr key vlunteers Limited number f reimbursable small grants fr $100 t cver eligible supplies Vlunteer Recruitment & Publicity: Marketing materials Flyers (electrnic, editable) Website and scial media publicity E-update publicity SOLVE Resurces Free Event Supplies: Trash bags Vinyl glves Safety vests First aid kits Sharps cntainers and tngs Site signage Educatinal signage Marine debris data cards Day f event reprt frms Vlunteer gifts Vlunteer recruitment assistance Outreach t vlunteers (individuals and grups) Online registratin and waivers fr vlunteers Statewide news releases Psters & brchures (printed) (Reprduce and use nly with prir permissin.) 4

8 Zne Captains Reginal Crdinatrs Zne Captains are dedicated lcal vlunteers, several f whm have been leading beach cleanups fr ver a decade. They represent the Oregn Parks and Recreatin Department, U.S. Frest Service, Lin s Clubs, Surfrider Fundatin and mre. Zne Captains are recruited and trained by SOLVE t crdinate each f 14 znes up and dwn the cast. Belw is an verview f the tasks invlved. Zne Captain Respnsibilities Event Planning: Order beach cleanup supplies (w/ SOLVE supprt). Distribute supplies t Beach Captains. Request dnatins frm lcal vendrs (cffee, dnuts, etc.). Wrk with lcal garbage haulers n debris pickup fllwing the event. Vlunteer Recruitment & Publicity: Recruit and train Beach Captains t staff each check-in site. Distribute event brchures t lcal businesses, cmmunity centers, etc. Present abut the event at lcal meetings such as civic grups, and Chambers f Cmmerce (ptinal). Day f Event: Ensure all check-in sites are set up by 9:30am. Wrk with Beach Captains where needed t register vlunteers. Be available fr Beach Captains t call with questins r prblems. Cllect day f event reprt frms, waivers and marine debris data cards frm all Beach Captains. Cllect all supplies frm Beach Captains. Pst-event Reprting: Call SOLVE by 3pm n event day. Reprt data (punds, vlunteers, unusual items, fun stries). Mail ALL vlunteer waivers and marine debris data cards back t SOLVE. (Reprduce and use nly with prir permissin.) 5

9 Beach Captains Site Leaders Beach Captains serve as the vlunteer cleanup leaders fr up t 50 check-in sites n the day f the event. They are the faces f SOLVE, making sure that the cleanup runs smthly. Recruited and trained by Zne Captains, Beach Captains set up registratin, hand ut supplies, give a safety rientatin, educate and direct vlunteers, and make sure everyne has fun! Many Beach Captains als serve as Zne Captains and several sites are staffed by 2-3 captains t delegate tasks. Belw is an verview f the tasks invlved. Beach Captain Respnsibilities Set Up: Scut the site ahead f time with the Zne Captain t decide where t set up, send vlunteers, and dispse f trash. Print ff the vlunteer rster t check-in vlunteers (sent t yu by SOLVE r the Zne Captain). Pick up any fd r drink dnatins (ptinal). Set up the registratin table and signage by 9:30am. Hang directinal arrws t direct vlunteers t the site. Be available t speak with the Zne Captain as needed. During the Event: Welcme and thank vlunteers. Check in vlunteers and make sure they ve signed a waiver. Pst a safety infrmatin sign and give a brief safety rientatin and intrductin. Give vlunteers the ptin t fill ut marine debris data cards and describe the prcess. Hand ut cleanup supplies. Direct vlunteers where t g and where t drp ff their cleanup bags. Gather materials as vlunteers return and help cmpile trash fr hauling r recycling. Reprt any hazardus r ptential tsunami debris fund t the Zne Captain. Remain at the site until 1pm - vlunteers ften shw up later than the start time. Pst-event Reprting: Reprt t the Zne Captain n later than 2pm with day f event cleanup results. Break dwn the registratin site. Give the Zne Captain the day f event reprt frm, all vlunteer waivers, marine debris data cards, leftver supplies, etc. (Reprduce and use nly with prir permissin.) 6

10 Cleanup Vlunteers Vlunteers are recruited frm lcal cmmunities and acrss the state. They are the wrkfrce behind ur cleanup effrts, remving ver 100,000 punds f debris frm Oregn s shrelines each year. Vlunteers can be any age, Oregnians r visitrs, with a grup r n their wn. They are ur audience and ur castal stewards. Belw is an verview f their cntributins t Oregn beaches during the cast-wide events. Cleanup Vlunteers Befre the Event: Register nline fr their favrite beach cleanup site. Receive a cnfirmatin frm SOLVE with what t bring, where t g, and the Zne/Beach Captain cntact. Help spread the wrd t ther vlunteers r lead a grup themselves. Make travel arrangements and call SOLVE with any questins. During the Event: Arrive at the cleanup site and check in with the Beach Captain. Fill ut a waiver, receive supplies and head t the beach. Spend 1-3 hurs scuring the beach fr debris. Fill ut marine debris data cards t cllect data n types and amunt f debris. Drp ff cleanup bags at the designated lcatin, ften separating debris frm recyclables. Reprt any hazardus materials fund r ptential tsunami debris. After the Event: Leave with a better understanding f the amunt and types f marine debris littering Oregn s beaches. Receive a thank yu frm SOLVE with cleanup statistics. Invited by SOLVE t cme ut again fr the next cast-wide cleanup. Offered the pprtunity t becme future Beach Captains. (Reprduce and use nly with prir permissin.) 7

11 Materials & Supplies Cleanup Supplies SOLVE prvides free supplies and frms during each cast-wide beach cleanup event. Frm bags and glves t educatinal signage, event supplies are an essential cmpnent f yur cleanup, and each Zne Captain is respnsible fr rdering these items. Fr recmmended items nt prvided by SOLVE (e.g. sand sifters, litter grabbers), Zne Captains are encuraged t utilize the small $100 grant r request dnatins frm the cmmunity. The table belw lists all supplies prvided by SOLVE, as well as recmmended items. SOLVE Beach Cleanup Supplies Supplies Prvided by SOLVE Other Recmmended Supplies SOLVE litter bags (large-small)* Vinyl Glves: (x-large-small)* Sharps cntainer w/ tngs* Small first aid kit* Vlunteer waivers (adult, yuth)* Beach cleanup safety sign* SOLVE vlunteer site sign* SOLVE event spnsr sign* SOLVE directinal arrw signs Marine debris educatinal sign Recycling signs Cmmunity service credit frm Zne/Beach Captain SOLVE t-shirts Safety vests Ocean Cnservancy debris data cards Pencils *Required at the event Pens* Clipbards Masking tape Table Chairs Buckets Litter grabbers Micrplastic sand sifters Magnets (fr nails) Snacks Water Hand sanitizer Hand-held scale (fr mre accurate weight) Camera (t dcument yur cleanup) Flagging tape 2-way radi (t cmmunicate with Beach Captains) (Reprduce and use nly with prir permissin.) 8

12 Ordering Supplies Zne Captains can rder supplies three mnths ahead f the event - January fr the Spring Oregn Beach Cleanup, and July fr the Beach & Riverside Cleanup. The inventry checklist n the Zne/Beach Captain Resurces webpage ( will help yu decide what supplies yu can discard r reuse. Many f yu have been leading SOLVE cleanups fr ver a decade and likely have several ld frms and leftver bags. All signs and frms with the ld SOLV lg r ld spnsrs shuld be recycled. Anything yu cannt recycle (e.g. spnsr signs), please keep and hand t the SOLVE Beach Cleanup Crdinatr during the supply delivery rad trip befre the event. Nte that the checklist des nt include any vlunteer giveaways (e.g. Oregn Lttery reusable bags, SOLVE windw clings). These change frm year t year. Feel free t hand ut any ld giveaways that yu still have in yur supplies. Once yu have decided what supplies yu need, yu can rder them thrugh the SOLVE website - Supply rder deadlines are typically 4-6 weeks befre the event. Supply Delivery Rad Trip The SOLVE Beach Cleanup Crdinatr will deliver yur supplies apprximately ne mnth befre the event, during a week-lng castal rad trip. Yu will be ntified f the date and time f delivery in advance. Zne and Beach Captains are highly encuraged t meet with the crdinatr, if available, t ask questins, discuss any issues that have cme up, receive extra supplies, and drp ff ld signs and ther nn-recyclable materials. When prmpted, please let the crdinatr knw: 1. An available time and lcatin t meet n the scheduled delivery date. 2. If unavailable, where supplies shuld be delivered. 3. If there are any vlunteer grups, rganizatins, r city fficials yu d like the crdinatr t meet n behalf f SOLVE while in yur area. (Reprduce and use nly with prir permissin.) 9

13 Small Grants SOLVE als prvides reimbursable small grants up t $100. A limited number are available t Zne Captains t supplement prject material and supplies csts. Pririty fr small grants is based n ecnmic need, the scpe f the cleanup, gegraphic diversity, and the sustainability f the prject ver time. One great example cmes frm Zne 8, wh utilized the small grant t create micrplastic sand sifters fr its fur cleanup sites. Other items purchased thrugh the grant have included litter grabbers, reusable glves, magnets t pick up nails, and buckets. T find ut if yu are eligible, cntact the SOLVE Beach Cleanup Crdinatr. Each Zne Captain may receive ne SOLVE grant per cleanup site each calendar year. If yu are cnsidering applying fr a small grant, please review the fllwing list t see if yur need qualifies. Nte that this list als cvers items fr all f ur prgrams, including ur inland cleanup and restratin prjects. Acceptable Use f SOLVE Small Grant Funds Items That Can Be Purchased Items That Cannt Be Purchased Fuel fr equipment used n site Reusable buckets Reusable glves Tls (Litter grabbers, magnets, sand sifters. Must be made available fr future SOLVE events) Mulch Native trees and shrubs Plant cages Fd, gifts, r parties fr vlunteers Fundraising activities Persnal equipment, phne bills Pesticides r herbicides Supplies used fr activities utside SOLVE's fcus areas Vlunteer transprtatin expenses Wages Publicatin and distributin f prmtinal items (ex. psters, signs, flyers) if nt prvided by SOLVE (subject t apprval by SOLVE staff) Waste dispsal fees (Reprduce and use nly with prir permissin.) 10

14 Applying fr a Small Grant Zne Captains can apply fr a small grant when submitting a supply rder, r at any time during the mnth leading up t the event. Yu can apply fr the grant thrugh ur website - T apply fr a grant fr the cast-wide beach cleanup events: Yu must be a SOLVE Zne r Beach Captain. Apply thrugh the webpage by chsing yur site(s) and filling ut the frm. SOLVE will send ntice f grant apprval via within tw weeks. If yu d nt receive apprval, please cntact SOLVE. Befre yur cleanup ccurs, spend yur wn mney and save yur receipts. After yur cleanup, submit the Grant Reimbursement Request Frm (sent t yu by SOLVE) and attach all receipts fr reimbursable items. Frms must be received within 30 days f yur cleanup. If SOLVE des nt receive the frm by this date, any funds held in yur name will be released t ther prjects. SOLVE will issue a payment check within 30 days f receipt f the Day f Event Reprt Frm, vlunteer waivers, Grant Reimbursement Frm, and all receipts. Seeking Cmmunity Dnatins While nt required, if yu d like t add mre elements t yur cleanup that aren t cvered under the small grant, we recmmend seeking lcal in-kind dnatins frm stakehlders in yur cmmunity. These might include drinks, snacks, prizes, and/r vlunteer giveaways (e.g. reusable bags, discunts fr fd at a lcal restaurant). Ask fr Supprt Asking fr supprt can ften cause anxiety. Hwever, remember: The SOLVE cast-wide beach cleanup events have a lng histry. Many stakehlders have participated in the past and will be willing again. Other may have seen the impact lcally and want t help, but have never been asked. Yur cleanup has value. Yu are making a difference in yur cmmunity! Yur cleanup is an pprtunity fr the stakehlder. Yu are presenting the ptential dnr with a chance t get invlved in smething imprtant. (Reprduce and use nly with prir permissin.) 11

15 Ask fr what dnrs have in abundance. If a cash cntributin is ut f the questin, be prepared t ask fr materials that yu will need fr yur event r t recgnize vlunteers. Fr example, a bank may be able t supply reusable water bttles t give t vlunteers as recgnitin items; a lcal cffee shp may be able t prvide cffee the mrning f the cleanup; a hardware stre may have extra buckets r litter grabbers they d be willing t dnate. Here are sme valuable tips t ensure the request fr supprt ges well. Asking fr supprt in persn: Crdinate s nly ne persn frm yur cleanup leadership team cntacts each prspective partner r spnsr. Be prfessinal. Be n time, dress apprpriately, etc. Be cnfident. Yur cleanup is valuable. Keep it shrt. D nt verstay yur welcme. Demnstrate the value f the SOLVE cast-wide beach cleanup event and yur specific cleanups t the dnr. Remember that yu must articulate the value frm the perspective f the ptential partner / dnr. Present an event budget. Dnrs will want t see where their dnatin is ging, particularly if it is a financial cntributin. Shw the dnr wh else in invlved in the cmmunity. They will be mre willing t dnate if they see thers have already cntributed. Shw dnrs hw yu plan t recgnize them. Discuss and present site-specific flyers, lcal news releases, s, and ther ways t prvide publicity fr them. Nte that SOLVE can thank them n the specific site webpage, as well as the final reprt fr the event. Make sure that yu are still listing the statewide spnsrs n all utreach materials. They are all listed n the SOLVE website n the main event page. They make these events pssible each year! Yu may submit an in-kind dnatin frm t SOLVE with a receipt t make cmmunity dnatins tax-deductible. Use the In-Kind Dnatins Frm n the Zne/Beach Captain Resurces page n the SOLVE website - Be flexible and quick n yur feet. If a dnr cannt make a financial cntributin, ask fr a dnatin f what they d have in abundance. (Reprduce and use nly with prir permissin.) 12

16 Asking fr supprt in writing: Keep it brief and cncise. Use bld-type and bullets t separate imprtant pints frm the rest f the text. Leave plenty f white space s yur crrespndence des nt appear cluttered. Make sure mre than ne persn prfreads the crrespndence befre it is sent. Belw fr yur reference is an example f a fundraising letter r that yu might use t ask fr supprt frm a prspective dnr. Example: A Fundraising Letter t a Ptential In-Kind Dnr <<date>> <<cmpany name>> <<cmpany address>> Dear <<name f cntact>>: On <<date>>, <<grup name>> will clean up <<lcatin>>. This cleanup is a unique vlunteer cmmunity actin prject aimed at creating public awareness, instilling a lcal respnsibility ethic, and prmting cmmunity spirit. This prject prduces immediate results that will make <<cmmunity name>> prud. T successfully cmplete this event, the planning cmmittee needs <<dllar amunt r inkind requested>>. This letter is t request yur supprt. Yur help wuld be greatly appreciated by all invlved. Recgnitin wuld be prvided <<n lcal flyers, in cmmunity news releases, at the event, in the final reprt, etc.>>. I will call yu in a few days t further discuss this request. Thank yu. Sincerely, <<yur name>> <<yur address>> <<yur phne number>> <<yur address>> (Reprduce and use nly with prir permissin.) 13

17 Organizing Yur Cleanup The fllwing pages give a step-by-step guide t rganizing yur cleanup day. While there are many ways t rganize yur cleanup sites, there are a few basics that all Zne Captains shuld cver in rder t make yur jb easier and ensure that the event runs smthly. Mst f these tasks are als required by SOLVE and need t be cmpleted by the established deadlines. Beach Captains shuld review the Day f Event Checklist n pages with their Zne Captain, and have it n hand during the cleanup day. Use this list t help get yu started and guide yu thrugh the planning prcess. Hwever, we knw that different cities and cunties will be faced with different circumstances. Feel free t cntact the SOLVE Beach Cleanup Crdinatr at any time with zne r site-specific questins. SOLVE Event Timeline f Activities 1-3 Mnths Befre Cnfirm participatin. Recruit/train Beach Captains. Cntact lcal haulers. Update site descriptins. Inventry/rder supplies. Seek dnatins. 2-4 Weeks Befre Spread the wrd. Distribute supplies. Finalize cleanup details. 1 Week Befre Scut yur cleanup site(s). Distribute day f event packets t Beach Captains. Send day f event talking pints t Beach Captains. Send Beach Captain cntact infrmatin t SOLVE. 1-2 Days Befre Print vlunteer rsters. Beach Captains last minute reminders. DAY OF EVENT! See Day f Event Checklist, pages Weeks After Mail all vlunteer waivers, data cards, and reprt frms t SOLVE. Thank Beach Captains & haulers. (Reprduce and use nly with prir permissin.) 14

18 Befre the Cleanup 1-3 Mnths Befre Cnfirm yur participatin: Apprximately three mnths befre the event, SOLVE will cntact all past Zne Captains t cnfirm participatin. Please let us knw if yu will be returning s that we can send yu updates fr the upcming event as early as pssible. While we wish all f ur Zne Captains culd return year after year, we understand that life and ther bligatins ften take precedent. If yu are n lnger able t participate, please cntact us and let us knw wh will be taking ver yur rle as sn as yu can. If yu dn t have a successr, cnsider asking ne f yur Beach Captains r key vlunteers they have already received sme training, ften knw the site(s) well, and have prven their dedicatin t keeping the cast clean! Once the new Zne Captain is identified, make sure t cnnect them with SOLVE and lcal haulers, hand them any leftver supplies, tur them thrugh the cleanup sites, and discuss any vital infrmatin they may need. Recruit and Train Beach Captains: Each cleanup site must have ne r mre Beach Captains (Zne Captains ften captain individual sites as well). The Beach Captain is the persn in charge f each site, setting up registratin, hanging signs, greeting vlunteers, giving the safety and educatin talk, distributing cleanup supplies, and making sure everyne has a safe and fun cleanup day! They can als help yu prepare fr the event by seeking lcal dnatins, spreading the wrd, and scuting the site befre vlunteers arrive fr any hazardus r large debris items. The Day f Event Beach Captain Checklist is n pages 23-25, and can be dwnladed ff the Zne/Beach Captain Resurces webpage. Zne Captains, please print ff the checklist and review it with each f yur Beach Captains befre the event. The number f Beach Captains that need t be recruited varies with each zne. Znes with five r mre cleanup sites (Zne 1, Znes 7-9) will require many mre Beach Captains than znes with nly ne site (Zne 12). SOLVE recmmends assigning mre than ne Beach Captain t each site. Fr cleanup sites that typically hst a large number f vlunteers (e.g. Seaside, Cannn Beach, etc.), having mre than ne captain is essential t break up tasks. Fr example, ne captain is in charge f registratin and waivers, the secnd is in charge f the safety and educatin talk, and the third is tasked with taking phts, and helping vlunteers as they clean the beach. (Reprduce and use nly with prir permissin.) 15

19 Befre determining hw many Beach Captains t recruit, Zne Captains shuld first cntact veteran Beach Captains that led sites in previus years t see if they are interested in returning. Beach Captains are ften recruited frm lcal and reginal: Service grups, Lins r Rtary Clubs, State Park camp hsts, Cmmunity businesses, Churches, Universities, Surfrider chapters, and Past beach cleanup vlunteers. If yu need help recruiting, please cntact SOLVE. We can help spread the wrd, and send any interested vlunteers yur way. We receive dzens f inquiries abut becming a Beach Captain it helps us t knw which sites are in need f a captain. Cntact lcal haulers: Due t the scpe f the cast-wide beach cleanup event, SOLVE is nt in direct cntact with every lcal hauler, r Public Wrks Department regarding dispsal and hauling lgistics. It is the Zne Captain s respnsibility t ensure that each cleanup site is prepared fr the prper dispsal f debris picked up by vlunteers n the day f the event. Make sure t cntact yur lcal trash haulers as sn as pssible t give them ample time t arrange dnatins and pickup. Many f ur haulers have been dnating their services t the events since 1984! That is n small service, as they help dispse f and recycle ver 100,000 punds f debris each year. Setting up dispsal with yur lcal hauler may be as simple as calling and telling them the upcming event date. Hwever, in many cases, ther lgistics are als necessary. T make sure yu are cvered, cnsider the fllwing steps: Cntact yur lcal hauler, let them knw yu are a SOLVE Zne Captain, and cnfirm yur sites. Give them the date f the upcming event. Cntact the cunty t discuss a dispsal fee waiver. Crdinate with the lcal Public Wrk s Department. Wrk with lcal State Parks. Let us knw if fr any reasn a lcal hauler can t cver the full cst. T make their dnatin tax-deductible, please ask fr a receipt after the event and send a cpy t SOLVE. (Reprduce and use nly with prir permissin.) 16

20 If it makes sense at yur site, cnsider recycling t divert waste frm the landfill. Cntact yur lcal hauler abut the best way t srt recyclables fr pickup. Suggest t vlunteers that they head ut in pairs with ne persn carrying a recyclables bag and ne carrying a landfill bag. Fr tips, read the Recycling & Sustainability sectin - pages Update site descriptins n the website: Vlunteers register fr the beach cleanups in ne f tw ways. They can either pre-register thrugh the SOLVE website in advance, r they can sign up the day f the event with the Beach Captain at the check-in site. Regardless f which way they chse, they typically decide t register at a specific lcatin based n the site descriptin n the website. They als learn where t meet, directins, and what t bring. While SOLVE writes a generic descriptin fr each site, Zne Captains are encuraged t review their sites webpages, and update descriptins, directins, meeting spts, cntact infrmatin, and ther details with SOLVE. One great example frm Bandn: Jin SOLVE, Oregn State Parks, and thusands f vlunteers in the battle against marine debris alng ur beautiful cean beaches here in Bandn! With a cmbined effrt, we can remve invading frces f litter and marine debris. Be n the lkut fr any debris that may have been swept up int the water by the 2011 Thku, Japan earthquake and tsunami. Sme f these items will need special handling. Rally t the gazeb at the City Park in Bandn fr infrmatin and cleanup supplies n the 22 nd f September, 2012 at 10am. Yu can als drp f prisners f war (debris) at this lcatin by 1pm and the Oregn State Park Ranger will haul them ff t their final place f incarceratin. Special thanks t Oregn State Parks and the Washed Ashre Prject fr dispsing f and recycling debris! Inventry and rder supplies: See pages 8-11 fr detailed infrmatin n rdering supplies and applying fr a small grant. SOLVE has als created a Beach Cleanup Supply Inventry Checklist which is available fr dwnlad n the Zne/Beach Captain Resurces webpage. Make sure t rder supplies by the apprpriate deadline in rder t receive them n time. If yu need help srting thrugh yur current supplies, please cntact SOLVE! Seek dnatins: See pages fr infrmatin and tips regarding event day dnatins. (Reprduce and use nly with prir permissin.) 17

21 2-4 Weeks Befre Spread the wrd: Wrd f muth is the best way t prmte yur cleanups lcally, and recruit new participants t help yu ut! While SOLVE is respnsible fr the statewide event prmtin, we can t have as great f an impact as yu in prmting yur lcal cleanups. SOLVE prvides all Zne Captains with event psters/brchures t pst arund the cmmunity. SOLVE als sends ut three statewide news releases leading up t each event, including targeted media alerts with individual site infrmatin. There is an nline editable flyer lcated n the Zne/Beach Captains Resurces Page n the website which yu can fill ut and then print ff. We recmmend psting this in public places such as bulletin bards, libraries, lcal strefrnts, chambers f cmmerce, and visitr centers. News release templates, and scial media messaging can als be fund n the resurces page. Please remember t d all the fllwing n all prmtinal materials fr yur cleanups: Use the SOLVE event name (e.g. Beach & Riverside Cleanup) and SOLVE lg. Include the names and/r lgs f all event spnsrs and lcal partners. all prmtinal materials t the SOLVE Beach Cleanup Crdinatr fr review befre yu pst them. Here are sme ideas fr attracting new participants in yur cmmunities: Pst flyers arund the cmmunity. Use scial media, like Facebk, Twitter, etc. Invite key cmmunity partners t yur cleanups (e.g. lcal fficials). Challenge lcal businesses. Speak t: Lcal schls, Chambers f Cmmerce, Cmmunity centers, Scut trps, Faith-based grups, Recreatinal users, Fraternal r service rganizatins (e.g. Rtary, Lins, Kiwanis), Membership rganizatins (e.g. Sierra Club, Audubn Sciety, Surfrider), and Lcal TV, radi statins, and newspapers. (Reprduce and use nly with prir permissin.) 18

22 Distribute supplies: Make sure t give yurself ample time t review and distribute cleanup supplies t yur Beach Captains. If yu find yu are missing anything, r have mre vlunteers preregistered than yu had anticipated, nw is the time t rder mre. Try t give SOLVE at least tw weeks ntice t guarantee that rders arrive by the event date. Give Beach Captains the prvided Supplies Inventry Checklist r create yur wn. Make sure they bring this with them n the day f the event t aid in site setup. Finalize cleanup details: Review yur event timeline and make sure yu have cmpleted all majr tasks. Ask yurself the fllwing questins: Have the lcal haulers been cntacted? Are they ready t g fr event day? D yu have all yur Beach Captains and have they been trained? D yu have all the supplies yu need fr event day? Did yu review yur site descriptins n the SOLVE website fr errrs? Have yu reached ut t the lcal media and psted flyers? 1 Week Befre Scut yur cleanup site(s): SOLVE recmmends that Zne and/r Beach Captains scut sites befre the day f the event t identify any ptential hazards r large debris items. If yu find hazardus r large items, please cntact the SOLVE Beach Cleanup Crdinatr, and reprt it by calling 211, Oregn s Marine Debris Htline. By scuting sites ahead f time, yu reduce the chance that vlunteers will cme in cntact with dangerus debris items, and can crdinate the remval f larger debris. Distribute & review Day f Event packets with Beach Captains: During the supply delivery rad trip, yu will receive a Day f Event packet fr each ne f the sites in yur zne. Please review these with yur Beach Captains - the packets cntain all the majr frms that they will need n the day f the event. In additin t materials prvided by SOLVE, please add yur cntact number fr the day f the event, and emergency cntact numbers in case smething cmes up. (Reprduce and use nly with prir permissin.) 19

23 Day f Event Packets shuld include: Day f Event Checklist Safety Infrmatin SOLVE Emergency Ntificatin Prcedure Vlunteer Liability Waiver Frms (Adult & Yuth) Cmmunity Service Credit Frm Day f Event Reprt Frm Ocean Cnservancy Marine Debris Data Cards Send talking pints and day f event scripts t Beach Captains: Talking pints and day f event scripts will be available fr dwnlad n the SOLVE Zne/Beach Captain Resurces webpage 2-3 weeks befre the event. They will als be sent t all Zne Captains in an . Please review and send t yur Beach Captains. Talking pints cver many questins vlunteers ask n the day f the event, including the histry f the SOLVE beach cleanups, the mst cmmn items picked up during the events, the impact f debris n ur castlines, and ther imprtant educatinal infrmatin. Event day scripts help Beach Captains deliver an pening safety and educatinal talk at the beginning f the cleanup. This is ne f the mst vital parts f the event as it ties tgether the vlunteer s effrt t a larger envirnmental impact. The number ne vlunteer cmplaint after cast-wide beach cleanup events is that the Beach Captain(s) simply handed ut supplies, withut prviding infrmatin abut the purpse f the cleanup. Encurage Beach Captains t think f the cleanup as mre than just a netime litter pickup event. The mre vlunteers are engaged during the cleanup, the mre likely they are t becme lifelng stewards, and return year after year! Send Beach Captain cntact infrmatin t SOLVE: Please make sure t send SOLVE the address, and day f event phne number fr each f yur Beach Captains befre event day. On rare ccasins, SOLVE needs t cntact the leader n-site the mrning f the event, r fllwing the event if the Day f Event Reprt has nt been called in by 3pm. Beach Captains are als recgnized in the SOLVE Final Reprt, and can nly be acknwledged if we knw wh they are. (Reprduce and use nly with prir permissin.) 20

24 1-2 Days Befre Print vlunteer rsters: A link t dwnlad vlunteer rsters will be sent t each Zne Captain befre the event. Yu can check the status f nline signups thrugh this link at any time befre the event. The rsters update daily as vlunteers register thrugh the SOLVE website. The rsters als indicate whether a vlunteer has signed the nline e-waiver. If they have nt signed the nline e-waiver, they will need t fill ut a frm the mrning f the event. Make sure t send these rster links t yur Beach Captains t print ut the night befre r the mrning f the event fr check-in. Beach Captains last minute reminders: Sme gd last minute reminders t send Beach Captains include: Have the site set up by 9:30am at the latest. Print ut the vlunteer rster, and highlight thse wh need t fill ut a waiver. Review talking pints and day f event script. Make sure supplies are rganized and ready t g. Review the emergency ntificatin prcedure. Review the day f event checklist. Indicate where they shuld drp ff waivers, data cards, reprt frms, and leftver supplies fllwing the cleanup. (Reprduce and use nly with prir permissin.) 21

25 Day f Event Cngratulatins! Yu made it t event day! A cmplete Day f Event checklist fr Beach Captains can be fund n the next page. This checklist includes step-by-step infrmatin t guide yu in everything frm set-up t filling ut the reprt frm at the end f the day. If yu are a Zne Captain and crdinating multiple sites in yur zne n event day, here are a few tips t make the day run as smthly as pssible: The SIX Zne Captain Essentials 1. Prvide Beach Captains with multiple phne numbers fr yu s they can reach yu in the event f an emergency, and t reprt results by 3pm. Print a list f their cntact infrmatin t have handy during the cleanup. 2. Have at least ne vlunteer standing by with extra supplies in case ne r mre f yur Beach Captains runs ut during the cleanup. These vlunteers shuld have cars pre-laded with supplies ready t g. 3. Have the emergency ntificatin prcedure n hand, and a list f imprtant phne numbers with yu at all times (lcal plice, state park cntacts, hspitals, marine mammal stranding, etc.). Yu can find numbers and the emergency ntificatin prcedure n page Make sure that all yur Beach Captains set up their sites by 9:30am, and be n call t answer last minute questins. 5. Direct Beach Captains t call in their event reprt by 2pm s that yu have enugh time t cmpile results t give t SOLVE. Call in all reprts by 3pm n event day! Cllect waivers, data cards, and phts, and send t SOLVE by the deadline. (Reprduce and use nly with prir permissin.) 22

26 Day f Event Checklist Befre Participants Arrive Set up yur site by 9:30am at the latest. Take the fllwing items with yu and set up the registratin area: Table & chair(s) Printed nline registered vlunteer rster (prvided by SOLVE) A stack f vlunteer waivers (prvided by SOLVE) A stack f Ocean Cnservancy data cards & pencils (prvided by SOLVE) Pens & masking tape Litter bags (prvided by SOLVE) Vinyl glves (prvided by SOLVE) Sharps cntainer & tngs (prvided by SOLVE) First Aid kit (prvided by SOLVE) Snack & drinking water (ptinal) & any ther dnated supplies CLEARLY IDENTIFY the registratin & dispsal area by psting required signage (all prvided by SOLVE). Assume vlunteers are nt familiar with the area, s prvide ample signage: SOLVE vlunteer site sign taped t table r in grund n H-stakes next t registratin SOLVE event spnsr sign taped t table r in grund n H-stakes next t registratin SOLVE directinal arrw signs hung where drivers can see them at the turn ff t rad and leading up t the registratin table Beach cleanup safety sign psted fr all t read clearly Marine debris educatinal sign hung r in grund n H-stakes next t registratin Recycling signs (ptinal) near dispsal area As Participants Arrive As peple arrive, greet them warmly and thank them fr cming ut! If there is mre than ne Beach Captain at yur site, cnsider breaking up the rest f the tasks. Ask the vlunteer if they registered nline. If they say yes, check ff their name n the vlunteer rster. If they did nt register nline, r did nt fill ut an e-waiver (indicated n the rster), hand them a pen and have them fill ut a paper waiver. See page 27 fr mre infrmatin n waivers. (Reprduce and use nly with prir permissin.) 23

27 Depending n yur site and the number f vlunteers wh shw up, yu can either give the safety and educatinal talk t each individual family grup, r ideally, t the entire grup befre they head ut. The fllwing shuld be included in the talk. See the Zne/Beach Captain Resurces page fr talking pints. Brief verview f the SOLVE beach cleanup event, and why the cleanups are imprtant. Detailed safety talk (see pages fr safety infrmatin). Refer t the psted safety sign. Indicate where the bathrms are lcated, where t drp ff bags after the cleanup, what t d if they cme acrss hazardus r large debris items, and any ther imprtant infrmatin. Explain hw t cmplete the marine debris data card. Refer t pages fr mre infrmatin. Filling ut the data card is an imprtant part f yur cleanup! Instruct participants t use lined tick marks (ex: III, instead f 3) next t each item. D nt use wrds such as a lt and many. These cannt be used fr data analysis. Divide peple int teams f 3-4 when available. One persn shuld serve as the data recrder during the cleanup. Make sure they are familiar with all the items n the data cards. The rest f the team can take the landfill and recycling bags and can call ut each debris item pick up t the data recrder. Distribute cleanup supplies: Pass ut bags, vinyl glves, data cards, pencils, and buckets r litter grabbers (if available) t vlunteer. If yu are incrprating recycling, cnsider handing tw bags t each persn. Explain that ne bag is fr landfill items and the ther is fr recyclables. Similarly, yu can have ne persn in grup hld the recyclables bags, while anther hlds the landfill bag. During the Cleanup Make sure ne Beach Captain remains at the registratin table t check in late-cmers. Dcument the cleanup: Take phts r vides f cleanup vlunteers in actin, and f the grup at the end f the cleanup! By signing the waiver, vlunteers are als signing a media release. Gd phts are taken clse up, include SOLVE bags, and highlight the cleanup effrt. Be available t answer vlunteer questins, and cntact the Zne Captain with any issues that cme up. Have the emergency ntificatin prcedure n hand, and a list f imprtant phne numbers with yu (Zne Captain, lcal plice, etc.). Yu can find numbers and the emergency prcedure n page 33. At the end f the cleanup, help vlunteers dispse f debris. Cllect all data cards and leftver materials. Thank vlunteers fr their hard wrk! (Reprduce and use nly with prir permissin.) 24

28 At the End f the Cleanup Cmplete the SOLVE Day f Event Reprt frm (prvided), with the number f vlunteers, amunt trash, and highlights frm the day. Instructins can be fund n page 28. Call yur Zne Captain by 2pm with yur Day f Event results. Zne Captains MUST call SOLVE with all site results by 3pm that afternn. Dispse f waste and recyclables as previusly arranged with yur lcal hauler, break dwn the site, and leave it cleaner than when yu arrived. Drp ff the waivers, data cards, Day f Event Reprt frm, and any extra supplies with yur Zne Captain. Zne Captains are required t send these back t SOLVE fllwing the cleanup. Send phts t SOLVE via . If yu send them by 3pm, they may be included in the day f event statewide press release! (Reprduce and use nly with prir permissin.) 25

29 After the Cleanup 1-2 Weeks After Mail all waivers, data cards, and frms t SOLVE: Zne Captains shuld mail all frms, and send phts back t SOLVE by the established deadline, typically 2 weeks after the event. SOLVE ften prvides pre-stamped envelpes which yu will receive during the supply delivery rad trip. Thank Beach Captains and haulers: Thank all yur Beach Captains and key vlunteers, as well as yur lcal haulers fr their time and dnatins. Invite them back fr the next cast-wide cleanup. Als make sure t thank any in-kind dnrs that prvided services (cffee, fd, etc.) during the cleanup. Let everyne knw hw their effrts cntributed t the cleanup by summarizing the day f event results. Reflect n yur event with yur cleanup team: There is n better way t learn hw t d a successful event than t reflect abut hw yur event went with yur cleanup leadership team/beach Captains. Remember t schedule sme time with these key leaders - preferably within a week r tw after yur event t review the event. Discuss the fllwing and take ntes t include with yur Day-f-Event Reprt t SOLVE (r t send t yur SOLVE staff cntact). What went well? Hw did this event really shine? What were the critical success factrs? Hw culd we ensure that we replicate these success factrs in the next event? What wuld we d differently at the next event? Why? What gd aspects f this event culd be imprved further, s that the next event runs even mre smthly, r mre effectively achieves prject bjectives r educatinal gals? Hw well did we d as a cleanup leadership team? Hw did we supprt ne anther? Hw culd we d an even better jb next time? What did each member learn mst abut their wn leadership style frm being n this cleanup leadership team? Hw wuld they like t grw in their leadership ability during the next event? (Reprduce and use nly with prir permissin.) 26

30 Frms Waivers Because there is always the ptential fr liability when wrking with vlunteers, yu must use SOLVE vlunteer waiver frms t prtect yu and SOLVE frm pssible liability issues. Befre any wrk is dne at the cleanup site, make sure that yu have all adult vlunteers fill ut the vlunteer waiver frm fr themselves and fr any yuth whm they are supervising. Signed waivers are necessary t prtect yu and SOLVE frm ptential liability issues. Cpies f bth the Adult and Yuth Liability Waivers can be fund n the Zne/Beach Captain Resurces page n the website. Nte that, in sme cases, adult vlunteers may have already signed the waiver thrugh SOLVE s website. Check yur site s pre-registered vlunteer raster befre Event Day t find ut wh has already filled ut a waiver. Have yur Beach Captains use this as a checklist n the mrning f the event. Children and yuth grups: Organizatins that have previusly attained written permissin f the participants parents r legal guardians fr all activities while in their care, may fill ut ne adult waiver with the name f the rganizatin, and the ttal number f children listed. Yuth under supervisin f parents r legal guardians: Families with children under 18 may fill ut ne waiver frm, signing fr all children in their party. Anyne ver 18 in their grup shuld cmplete a separate waiver frm. Unsupervised yuth under 18: All unsupervised yuth under the age f 18 must have a legal guardian fill ut the SOLVE Yuth Liability Waiver befre participating in the cleanup event. All Beach Captains are prvided with bth the Adult and Yuth Waiver frms. Cmmunity Service Credit Frm All Beach Captains will be prvided with 1-2 cpies f the Cmmunity Service Credit Frm in their Day f Event Packet. The frm can als be printed ff the Zne/Beach Captain page n the website. This frm is available t any vlunteer wh needs t dcument their cmmunity service hurs after the cleanup. Mst vlunteers will cme with their wn frm in hand, hwever, many frget t bring it. Nte that SOLVE cannt verify service hurs fr vlunteers after the event withut this frm. Only the day f event Beach r Zne Captain can sign the frm. (Reprduce and use nly with prir permissin.) 27

31 Data Cllectin Reprting Cleanup Results Recrding results n the Day f Event Reprt Frm is an imprtant step at the end f yur cleanup. The frm is included in yur Day f Event Packet and is available n the Zne/Beach Captain Resurces page. Once yu fill ut the frm, Zne Captains must call in the results by 3pm n the day f the event t be included in the statewide press release. The fllwing tips will help yu as yu fill ut the frm: Calculate the ttal number f adult and yuth vlunteers by referring t yur registratin checklist, as well as cmpleted waivers. Dn t frget t add in any yuth included n the adult waiver frms. Calculate the ttal number f students and teachers using the methd abve. Weigh everything yu cllect, if available, including all bags f garbage, all recyclables, and anything yu can t fit int bags. If yu are nt able t weigh the debris n site, yu can estimate weights using the fllwing table f cmmnly fund items: Cnversin Chart fr Dispsable Waste 1 Large SOLVE bag f garbage 1 Medium SOLVE bag f garbage 1 Small SOLVE bag f garbage 1 cubic yard f garbage 20 yard drp bx f garbage 30 yard drp bx f garbage Mattress 1 case glass beer bttles (24 bttles) 1 case aluminum cans (24 caps) 1 cubic yard f plastic bttles 1 cubic yard f flattened cardbard 12-inch stack f newspaper 1 cubic yard f mixed paper 30 lbs. 20 lbs. 1 lb. 400 lbs. 8,000 lbs. 12,000 lbs. 70 lbs. 12 lbs. 1 lb. 35 lbs. 100 lbs. 35 lbs. 110 lbs. (Reprduce and use nly with prir permissin.) 28

32 Marine Debris Data Cards Cllecting & Reprting SOLVE beach cleanup vlunteers are given the pprtunity t participate in a citizen science effrt t recrd the types and amunt f debris they pick up during the event. Since 1986, SOLVE has been the Oregn leader fr the Internatinal Castal Cleanup, an annual event held arund the wrld each September. SOLVE s Beach & Riverside Cleanup is part f this event, and vlunteers are encurages t cntribute debris data thrughut the year. Each Beach Captain is given a stack f Marine Debris Data Cards during the cast-wide beach cleanup events (als available t dwnlad n the SOLVE website). Cllecting data we find at ur events in critical t expanding ur knwledge, understanding, and preventin f marine debris n ur castlines, and invlves citizens in a mre engaging way. After yu submit yur data cards back t SOLVE, we summarize the data and send it t the Ocean Cnservancy t be cmpared glbally. The reprts are als shared with the general public, schls, businesses, and thers in rder t better quantify the prblem, and aid in preventin and educatinal effrts. Hw t Cllect Marine Debris Data Cllecting data is easy! 1. Instruct participants t use lined tick marks (ex: III, instead f 3) next t each item. D nt use wrds such as a lt and many. These cannt be used fr data analysis. 2. Divide peple int teams f 3-4 when available. One persn shuld serve as the data recrder during the cleanup. Make sure they are familiar with all the items n the data cards. The rest f the team can take the landfill and recycling bags and can call ut each debris item they pick up t the data recrder. 3. Once vlunteers have turned in their data cards, cmpile them and hand them back t yur Zne Captain t be turned int SOLVE within 2 weeks f the cleanup. Make sure yu label the stack with the site name. 4. If yu have time, cnsider adding up yur site s data n the Crdinatr Data Card this is a great help t us because we enter each card manually int the Ocean Cnservancy database, and ne card is easier t mail in than a stack f 20. (Reprduce and use nly with prir permissin.) 29

33 Individual Data Card Crdinatr (Grup Summary) Data Card (Reprduce and use nly with prir permissin.) 30

34 Safety Infrmatin In additin t hanging the SOLVE Beach Cleanup Safety Sign at the registratin table n the day f the event, all Beach Captains shuld give a Safety Talk. Vlunteers need t knw nt nly what t d, but hw t d it safely. D nt assume that vlunteers are cnscius f all ptential risks t their safety and knw what t d t remain safe. Please review this safety infrmatin with all f yur vlunteers befre beginning the cleanup: Vlunteer Safety Checklist General Safety Tips Plan fr the weather with layers f clthing, sunscreen, rain gear, etc. Wear glves and sturdy clsed-ted shes when cllecting garbage. Use sunscreen and insect repellant when utdrs. Wrk with a partner and watch ut fr each ther s safety. Pace yurself: d nt verexert yurself. If yu feel dizzy, sit dwn and rest. Take breaks. D nt wrk cntinually. Drink water r eat a snack peridically. On a ht day, in particular, keep hydrated. Be sure t drink water regularly. Be sure that yu are physically capable f what yu intend t d befre yu attempt t d it. Ask fr help if yu need it. Fllw directins regarding hw t handle and dispse f waste. Fill cllectin bags abut tw-thirds full, especially when handling heavy items. Fllw cmmn sense practices when lifting heavy items. Use yur knees, nt yur back. If an bject is t heavy, mark the lcatin and ntify the Beach Captain. Leave the site if hazardus cnditins exist (ex. rising water, snwfall, etc.) Yung children shuld remain under cnstant supervisin. Safety Tips fr Wrking n Steep Slpes r Banks Make sure yur fting is stable. Wet rcks and lgs can be very slippery. Stay away frm cables that may be used t haul items upward. (Reprduce and use nly with prir permissin.) 31

35 Safety Tips fr Wrking n the Beach Watch fr sneaker waves: never turn yur back n the cean. Stay away frm lgs in r near the surf. Use cautin n steep banks and cliffs. Fllw psted safety infrmatin. Knw where the nearest tsunami evacuatin rute is. Knw when high tide is due. Leave natural items n the beach (driftwd, seaweed, dead r live animals and birds). Dn t disturb shrebirds r seals n the beach. Keep pets leashed and away frm any animals. Safety Tips When Encuntering Hazardus Items D nt tuch! Mark the item and cntact the Beach Captain. Never tuch glass shards, medical waste r hazardus materials, including syringe needles, bandages and cndms. Ntify the Beach Captain wh will have a Sharps Cntainer and tngs t dispse f these items prperly. Never tuch cntainers with unidentified liquid r material in them (barrels, drums, il, tar balls, iled materials). Never tuch prpane gas tanks. Prpane tanks are smetimes used t manufacture illegal drugs and may explde. Identify each item befre yu tuch it. If yu are uncertain abut an item, leave it alne. In Case an Accident Occurs Knw where the first aid kit is. Knw where the nearest medical facility is lcated. Knw where the nearest phne is and where t find cell receptin. Dial 911 if emergency medical care is required knw yur lcatin. *See page 33 fr imprtant cntact infrmatin. Keep it n hand!* (Reprduce and use nly with prir permissin.) 32

36 SOLVE Emergency Ntificatin Prcedure This prcedure des nt replace, but is in additin t, yur respnsibility t first ntify the apprpriate medical/fire/emergency persnnel (911), and yur Zne Captain/nearest State Park. The SOLVE Beach Cleanup Crdinatr, serves as the primary respnse crdinatr and media cntact during an emergency. An emergency may include, but is nt limited t the fllwing: Persnal injury (vlunteer, event crdinatr, bystander, passerby, SOLVE staff, spnsr, r partner), Significant hazard, Crime evidence, and Invlvement f law enfrcement persnnel. Reprt the incident immediately t: 1. The SOLVE Beach Cleanup Crdinatr - Office Phne: Leave a detailed message if n answer. Include yur name, site lcatin, nature f incident, time f ccurrence, and phne number at which yu can be reached. 3. Refer any media inquiries abut the incident t the SOLVE Beach Cleanup Crdinatr. 4. Gd judgment shall prevail at all times. If in dubt abut whether r nt t reprt an incident, please reprt it. Hazardus Debris, Japanese Tsunami Debris, & Derelict Vessels If yu r a vlunteer finds hazardus materials at the cleanup (il r chemical drums, gas cans, prpane tanks, etc.), d nt tuch it. Cntact yur Zne Captain and call 211 immediately t reprt it. If yu find any ptential tsunami debris, r an item with marine species attached, cntact yur Zne Captain and reprt it by calling 211 while n the cast r taking a picture and ing beach.debris@state.r.us. If yu cme acrss a derelict vessel r debris t large t remve by hand (shipping cntainers, bats, etc.), call 211 r reprt by at beach.debris@state.r.us. Yu can als cntact the nearest State Park fr all f these items. (Reprduce and use nly with prir permissin.) 33

37 Marine Debris Educatin Why Include Educatin at Yur Event? SOLVE vlunteer events prvide a valuable pprtunity t share infrmatin with Oregnians abut the challenges facing ur envirnment, and hw their vlunteer wrk can make a psitive impact. SOLVE s missin is nt nly t imprve the envirnment, but t create a legacy f stewardship that will last fr generatins. Including educatin during yur event will nt nly make the event mre enjyable and fulfilling fr the vlunteers, but will als cntribute t lng term changes in vlunteers habits and perspectives that will cntinue t make a psitive impact n the envirnment in the future. When vlunteers learn abut the damage plastics cause t marine life, they may chse t avid using plastic bags r littering. Hw t Incrprate Educatin int Yur Event Thrugh years f experience and thusands f prjects SOLVE has fund that a great way t add an educatinal cmpnent t yur event is t determine three t five key messages yu think every vlunteer shuld learn as a result f participating in the event. If pssible, arrange fr a cmmunity expert r resurce persn t prvide specific educatinal infrmatin abut the issue f marine debris. Sme examples f cmmunity experts and resurces persns include: Oregn Parks and Recreatin Department, Watershed Cuncil representatives, Sil and Water Cnservatin District emplyees, and Department f Fish and Wildlife emplyees. If yu are unable t arrange fr a cmmunity expert r resurce persn, refer t the talking pints and key messages fund in this guide and n the SOLVE website. Yu may als want t d sme research n yur wn prir t the event. In either case, SOLVE is here t help yu prvide a successful educatinal cmpnent fr yur vlunteers. Please nte that SOLVE requires that all events begin with a shrt (i.e., 3-5 minute) intrductry talk. At a minimum, these shrt talks shuld include: a welcme t vlunteers, an explanatin f hw t cmplete the activity, vlunteer safety infrmatin, and an educatinal cmpnent. The intrductry talk is a great pprtunity t educate vlunteers while als preparing them t cmplete event activities. The intrductry talk is als a great chance t get vlunteers excited abut the prject and the psitive impact they will be making n the envirnment as a result f participating in the event. Fr yur reference, the next page cntains ne pssible example f an intrductry talk. (Reprduce and use nly with prir permissin.) 34

38 EXAMPLE: An Intrductry Talk Greeting: Hell everyne, and thank yu fr cming ut t vlunteer tday! My name is <<my name>>, and I am a Beach Captain with SOLVE. (If there is a small enugh grup f vlunteers: Why dn t we g arund the circle and have everyne intrduce themselves). Fr thse wh have never heard f SOLVE, it is a state-wide, nn-prfit rganizatin, that engages vlunteers t take care f the envirnment. SOLVE has several prgrams, frm cleanups t educatin prgrams, t prvide cmmunity members with vlunteer pprtunities t preserve Oregn. One f thse prgrams is the cast-wide beach cleanup, which has been taking place twice each year since On average 10,000 vlunteers remve ver 100,000 punds f debris each year frm the entire Oregn Cast. These SOLVE cleanups are led by partner rganizatins, such as <<my partner rg>>. Site Infrmatin: Cleanup site name Hw lng <<partner rg>> has been wrking here Issues n this site/imprtance f this site (ex: lts f micrplastic debris) Prject bjectives f the site/benefits f wrking here Spnsrs/Partners: SOLVE Other funders and partners Tday s Activity: Tday we ll be cleaning up the beach. (If there is a small enugh grup f vlunteers: What are sme ways yu think ur activities tday will help this area?) <<Insert key educatinal messages here>> <<Insert dispsal infrmatin and hw t fill ut data cards>> Safety Tips: While we wrk tday, please keep safety in mind. Be aware f yur surrundings and dn t stand n any lgs r slippery rcks. Watch ut fr sneaker waves, and never turn yur back n the cean! If yu find hazardus material, very large debris items, r ptential tsunami debris, dn t tuch it r try t mve it mark the lcatin and alert yur Beach Captain. Wear yur glves at all times. If yu cme acrss an animal, dead r alive, steer clear and alert yur Beach Captain. Please keep yur dgs n a leash fr the cmfrt f ther vlunteers. Questins: Are there any questins? Nw yu re ready t begin! (Reprduce and use nly with prir permissin.) 35

39 Fr litter and marine debris cleanups, SOLVE has created educatinal bards yu can use the event. Yu can rder the bard when yu fill ut yur supply rder frm. The educatin bard shuld be placed in a lcatin where vlunteers can view the infrmatin befre, during, and after the event. Make sure t let vlunteers knw abut the educatinal bard during the intrductry talk. Anther gd time t suggest vlunteers take a lk at the educatinal bard is while they are waiting fr the event t begin. Once vlunteers start wrking, yu and yur Beach Captains can take the pprtunity t educate vlunteers as they wrk. As a vlunteer leader, it easy t get caught up in cmpleting the wrk rather than relating t vlunteers. D nt d this; be strategic. Use this pprtunity t further educate as many vlunteers as pssible n the imprtance and lng-term impact f what they are ding. Tie their participatin at the event t the achievement f the prject visin. Answer any questins they may have. Key Educatinal Messages Here are sme key messages SOLVE has created t educate vlunteers abut the impact and imprtance f their wrk. Please refer t the event-specific messages n the SOLVE website fr mre detail. These are typically available 2 mnths befre the event. Seabirds and marine life can eat/becme entangled in plastics and ther materials. Wildlife can starve t death by mistaking plastic fr fd. Litter is unsightly, lwers prperty values, and impacts castal ecnmies. Plastic trash absrbs and can release txic chemicals. Trash travels n the wind and waterways and thrugh strm drains t the cean. EXAMPLE: Key Message: Litter and Trash Remval Picking up trash in yur neighbrhd r alng yur lcal waterway is an easy and effective path t stewardship! Trash n the land will blw t the nearby creek, flw t the river and ultimately end up in the cean -- we are all in a watershed. At any pint, wildlife r fish can becme entangled in, r eat the trash, s cleanups prtect the envirnment and ur native animals! One example: Pre-prductin plastic pellets, called nurdles, lk very similar t fish eggs, and are readily eaten by marine life. Cleanups can als set gd examples and prvide educatin t prevent further pllutin. Cnsider utilizing reusable water bttles, grcery bags, and take ut cntainers. Bring a litter bag with yu each time yu g ut t the beach. Every little actin helps keep ur beaches free frm debris! (Reprduce and use nly with prir permissin.) 36

40 Media & Outreach Press Releases & Scial Media SOLVE is respnsible fr sending ut statewide press releases, media alerts, radi spts, and brchures leading up t the cast-wide beach cleanup events. Hwever, we rely n yu, the Zne and Beach Captains, t help spread the wrd in yur lcal cmmunities. As much as we try, we aren t able t cnnect with every lcal paper, and cmmunity grup! SOLVE prvides all the tls yu need t help us spread the wrd abut the event. In additin t cleanup supplies, we als prvide yu with statewide event brchures/psters, a site specific editable flyer, individual webpages fr each f yur cleanup sites, press release templates, talking pints, and scial media psting text. All these items will either be delivered n the supply drp rad trip r are available n the Zne/Beach Captain Resurces Page n the website. SOLVE Lg Guidelines. Please remember t d the fllwing n all prmtinal materials yu make yurself: Use the SOLVE event name (ex: SOLVE Spring Oregn Beach Cleanup) and lg. Include the names and / r lgs f all event spnsrs, dnrs, and lcal partners. all prmtinal materials t the SOLVE Beach Cleanup Crdinatr fr review befre yu pst them. The Imprtance f Media Cverage fr Yur Prject Media cverage can help yu t share the stry f yur cleanup with a larger audience, recruit Beach Captains, recruit vlunteer supprt beynd yur cre leadership team, and advertise yur event t ptential cmmunity partners, including in-kind dnrs. There are many ways in which yu can engage media partners. Be sure t create a frmal rle fr media partners. This gives them a greater stake in making yur prject successful. Sme ways that a media partner can supprt yu and yur prject include: Airing public service annuncements abut yur prject. Sending a media persnality t yur event r pre-event activities. Featuring yur prject and/r event in their radi, TV, r nline cntent. Prviding awards t, r prfiles f, vlunteers as part f their cntent. (Reprduce and use nly with prir permissin.) 37

41 There are a variety f types f news utlets in yur cmmunities that may be willing t prvide news and calendar cverage fr yur prject. Be strategic remember that each type f news utlet has its wn strengths and weaknesses when it cmes t getting yur cntent t the right audience in a quick and cst-effective manner. Types f Cmmunity News Outlets Available t Cver Yur Prject / Event Cmmunity Newspapers / Weeklies Internet / Scial Media Sites Radi Televisin Magazines These include: Cmmunity newspapers Weekly and semi-weekly papers Neighbrhd newsletters, etc Cmmunity newspapers are an imprtant surce where peple receive infrmatin abut their neighbrhds and lcal cmmunity. There are several avenues fr advertising events nline: Newspaper websites Many newspaper websites als have webpages where yu can pst yur event infrmatin. Vlunteer websites These are websites dedicated t psting vlunteer events (ex. Hands On Vlunteer Match). Facebk and Twitter These scial media sites are particularly useful in recruiting vlunteers fr yur prject / event frm family and friends. Radi statins prvide air-time fr call-in, news, and talk shws. Statins are als required t prvide a certain number f Public Service Annuncements (PSAs). Since televisin is a visual medium, prjects and events which can successfully present a visual cmpnent will have the best success getting air-time. Public affairs prgrams, talk shws, editrials, Public Service Annuncements (PSAs), and feature segments f the news are all ptential publicity pprtunities fr yur events, particularly with lcal access cable statins. There are a number f lcal and reginal magazines. Nte, hwever, that mst magazines require a lengthy lead-time fr submissin and printing f yur prject / event infrmatin. (Reprduce and use nly with prir permissin.) 38

42 What the Media Wants Frm Yu The better able yu are t articulate hw relevant and interesting yur cleanup is t the lcal cmmunity, the mre useful yur cntent will be t a news utlet. As yu prepare cntent n yur prject r event fr the media, ask yurself the fllwing questins: Relevance Des yur cleanup present a stry that is f particular relevance in the cntext f current events, lcal r natinal? (Ex: Recent media hype regarding cean plastics after 5 Gyres Study was published in 2014.) Human Interest Des yur cleanup cnnect t a larger issue r news event being discussed in yur cmmunity? (Ex: The fall event is a part f the Internatinal Castal Cleanup, cnnecting Oregn t a glbal cmmunity.) Uniqueness Hw is yur cleanup different and surprising? (Ex: D yu have a schl cming ut t turn the debris picked up int art? Are yu ffering free chwder t vlunteers?) Prminence Wh is invlved in yur cleanup? (Ex: The invlvement f lcal public fficials, businesses, r grups turning the debris int art will add media value, as will the number f cmmunity members and lcal rganizatins invlved.) Cmmunity Impact What is the impact f yur cleanup in terms f the number f peple invlved and the tangible result realized? (Ex: The event has been taking place since On average each year, 5,000 vlunteers clear ver 50,000 lbs f debris frm the Oregn Cast in a single day!) Envirnmental Impact Hw will yur cleanup benefit the envirnment? (Ex: Benefits t lcal wildlife. Keeping debris ut f the cean.) Talking Pints Befre, during, and after event day, yu will need t have a pitch ready fr the media, which includes a cuple f the key educatinal messages listed earlier in this guide. Yu may be interviewed by the media at any time, withut warning. Be ready. Keep yur talking t a maximum f 30-secnds. Befre yu speak with the media, be sure t practice yur talking pints with a partner and then try them ut n a few ptential vlunteers and in-kind dnrs. This will help yu t refine yur message and deliver it in a clear, cncise, and cnfident way. Als, remember t train yur Beach Captains and ther key vlunteers n hw t give the same 30-secnd speech effectively. Please refer t the Zne/Beach Captain Resurces page n the website fr eventspecific messages and talking pints. These are typically available tw mnths befre the event. (Reprduce and use nly with prir permissin.) 39

43 The News Release Fr statewide events, SOLVE always sends ut news releases. SOLVE encurages yu t send ut yur wn as well t lcal media. Media utlets expect t receive news releases that are frmatted in a standard way. Refer t the Zne/Beach Captain Resurces page n the website fr an event-specific news release template. Please send any news releases t the SOLVE Beach Cleanup Crdinatr fr review befre yu send them ut! (Reprduce and use nly with prir permissin.) 40

44 Recycling Tips & Sustainability Recycling at the Cast-Wide Beach Cleanups Adding recycling t yur beach cleanup sites will take an additinal effrt n yur part and n the part f yur lcal hauler, s it is between yu tw t decide whether yu re up fr it and whether it makes sense in yur area. SOLVE is keenly aware and thankful that yu and lcal haulers dnate yur services t this event, s while we are happy t supprt yur effrts t recycle, we recgnize the chice is abslutely yurs! The gal f recycling nsite is t help reduce the amunt f debris sent t a landfill bth frm vlunteer waste generated at the event (ex: water bttles), and frm recyclable litter n the beach. Recyclable litter may be limited. Haulers ften can t accept items that are t sandy r dirty, r that aren t identifiable (withut the #1-7 plastic type). The fllwing tips were gleaned frm the rganizers f the Nehalem Bay Cleanup wh have been recycling fr ver a decade. Different haulers n the cast have different recycling capacities, cnfer with yur Lcal Hauler abut what they can and can t accept. Ask if they have pictures and a list f recyclable items that yu can laminate and pst nsite fr vlunteers. Depending n the number f vlunteers expected at yur site, recruit Recycling Beach Captains t versee the bins, and srting prcess as vlunteers return frm the beach. OSU Master Recyclers are a great vlunteer pl and lcal resurce! Setup: Prvide a recycling statin fr yur Recycling Beach Captains, a table preferably with sme cver frm the rain t pur ut bag cntents and srt thrugh recyclables. Prvide sturdy glves fr srters - dishwashing glves wrk well. A rinsing statin fr sandy litter is ambitius, but has been dne at the Nehalem Bay Cleanup. On Cleanup Day ask interested vlunteers t either designate a partner r grup member t hld the recycling bag, r give tw bags t a vlunteer s they can begin srting recyclables as they cmb the beach. Have Recycling Beach Captains direct incming vlunteers t the recycling statin and dumpster. Cmpile trash bags s they re tw-thirds full fr the dumpster (keep track f the number f bags r dumpster level!). Pur ut recyclables n the table t srt, and make sure t keep track f the number f bags r size/type f recycling bins fr the cleanup reprt. (Reprduce and use nly with prir permissin.) 41

45 The phts abve are gd examples f ways sme sites have incrprated recycling and reuse int their cleanups. The pht n the left is frm the Cannn Beach Cleanup. The Oregn Beverage Recycling Cperative (OBRC) sets up at the registratin site, next t the dumpster. Vlunteers are asked t separate plastic bttles frm the rest f the debris, and helpers frm OBRC are n hand t help separate and clean the bttles. The middle pht is frm the Nehalem Bay Cleanup. CARTM Recycling has been dnating their services t this cleanup fr many years. They help separate the debris that vlunteers bring back, and srt it int reusable items, recyclable materials, and trash t be sent t the landfill. A mre detailed CARTM recycling prcedure (with tips) can be fund n the Zne/Beach Captain Resurce page n the website. The right pht is frm the Bandn Beach Cleanup. Instead f recycling the debris, much f it is given t the Washed Ashre Prject, a lcal nn-prfit dedicated t educating and creating awareness abut marine debris and plastic pllutin thrugh art. They srt thrugh the debris picked up by vlunteers, bring items back t their prcessing facility, wash the debris, and eventually use it t create art sculptures which have tured arund the cuntry. Many years, the Washed Ashre Prject sends vlunteers up and dwn the cast t cllect debris frm a dzen cleanup sites. SOLVE will cntact yu befre the cleanup if they plan t stp by. Similar ideas include cnnecting with a lcal schl r art club t create educatinal art frm the debris, cllecting micrplastics and cigarette butts in jars t use as educatinal tls at the future cleanup events, r creating a debris art challenge amng vlunteers. Feel free t be creative when it cmes t recycling! (Reprduce and use nly with prir permissin.) 42

46 Incrprating Sustainability int yur Cleanup SOLVE is always lking fr ways t make the cast-wide cleanups mre sustainable. On the main event pages n the SOLVE website, as well as the individual site pages, we encurage vlunteers t cnsider sustainability befre they cme ut with the fllwing list: Bring a bucket r reusable bag t reduce the amunt f plastic trash bags used Bring an ld clander t sift the tide lines fr harmful, bite-sized bits f plastic Bring a pair f gardening glves t reduce use f plastic glves Bring a reusable water bttle and/r cffee mug Carpl and use public transprtatin where pssible Plan ahead and pack a trash-free lunch Send SOLVE yur stries f effrts t achieve a persnal zer waste t landfill day! Because SOLVE crdinates clse t 50 cleanup sites n a single day, we als rely n lcal Zne and Beach Captains t help us within their wn cmmunities. Many Zne Captains have had success asking lcal businesses fr in-kind dnatins fr items such as buckets and wrk glves. Items such as these can als be purchased thrugh the small $100 grant and can be used year after year. If yu btain buckets, let SOLVE knw - we have SOLVE stickers fr these! (Reprduce and use nly with prir permissin.) 43