2014 Annual Report to the Association

Transcription

1 SENECA VALLEY JUNIOR FOOTBALL & CHEER ASSOICATION Cranberry Twnship, Pennsylvania Annual Reprt t the Assciatin Pierre Khury / President Matt Curran/ Vice President Dave Bacher /Treasurer Kim Matthews / Secretary Pat Cercne / Ftball Crdinatr Dale Miler / Assistant Ftball Crdinatr Becky Brwn / Cheer Crdinatr Christine Wilkersn/Assistant Cheer Crdinatr Mary Kreisberg /Cmmunicatins Crdinatr Brian West / Financial Crdinatr Deb Irwin / Cncessins Crdinatr Brandn Fischer / Facilities & Flag Ftball Crdinatr Jen Hancx / Auxiliary

2 President: Pierre Khury Reduced nging debt liabilities by mre than 50% ver the next 5 years Negtiated a new Lacrsse cntract thrugh 2023 & a Nrth Cathlic cntract in Field Use Addendum signed - changes ur payment schedule frm lacrsse. Lacrsse was paying $5000 a year nw $16,870. Twnship is lacrsse landlrd NOT SVJFAC Lacrsse pays the twnship $7500 a year. Twnship credits ur accunt half f that ($3750) t be used twards ur lighting bill (we have n debt t twnship these years). Break dwn f the payments frm Nrth Cathlic fr field use frm the twnship: Ttal brught in fr Sccer Fields - $16,262.50; reducing bill by $8,131.2 Ttal brught in fr Ftball Fields - $8,050; reducing bill by $4, Ttal brught in fr Baseball/Sftball Fields - $300; reducing bill by $150 Financial summary: Cming year SVJFAC payment t the twnship will be: $12,805 reduced frm $ Future payments t twnship will be $16870 (less any field leases) thrugh we will be debt free & receive $3750 year credit frm Twnship & Lacrsse while maintaining cntrl f Graham Ftball cmplex. We have remved insurance liability & facility liability t SVJFAC assciatin during lacrsse seasn. Between nw & 2023 we added $66,545 t ur bttm line. Twnship partnership prgrams were a pririty. Develped New Cmmunicatin agreement: The Cranberry Twnship yuth sprts assciatins & the Cranberry Twnship Parks & Recreatin Department have agreed t peridically share registratin & prgram infrmatin fr the benefit f everyne in ur cmmunity. Our gal is t use ur cmbined cmmunicatin resurces t increase participatin in sprts & participatin in cmmunity activities Develped Twnship cnslidated cde f ethics fr all sprts rganizatins: agreed upn Twnship field use plicy cnslidated thrugh twnship: agreed upn Mnthly all assciatin meetings between all Cranberry sprts assciatins & Twnship Agreed in principle with twnship fr additinal $10 prgram fee fr nn-cranberry members Press bx and cranberry field huse lcks replaced with digital key pads Cntinued t develp relatinship with UPMC fr free baseline impact testing Gals: 5-10 year plan with Twnship & lacrsse Increased & new marketing effrts t grw cheer & ftball Cntinue t develp pl f qualified caches Cntinue t imprve safety prgram & training Operate in a fiscally respnsible manner Develp ff seasn walk in cheer prgram with twnship & flag ftball prgram- t increase membership Increased accuntability & invlvement fr caches utside f the team. Designate flag ftball as a bard appinted r elected fficial f SVJFAC Grw yuth ftball & cheer while prmting a fun & develpmental prgram

3 Vice President: Matt Curran Created & dcumented new spnsrship prgram, & increased spnsrship & fundraising effrts by mre than 300% ver prir years Implemented frmal schlarship prgram: regardless f ability t pay- all children can play ftball r cheer. In January, recmmended renegtiatin f remaining debt respnsibilities & was instrumental in wrking with President, Cranberry Twnship, & SV Lacrsse in cntract renegtiatin Instrumental in wrking with President & bard n reducing debt respnsibilities Attended G19 Meetings & recmmended using HUDL as a league-wide film sharing slutin Part f SV recmmendatin t G19 t adpt USA Ftball Certificatin & Heads Up tackling prtcl league-wide Added fcus n Cheer/Ftball partnership fr the 2014 year & beynd Frmally dcumented & streamlined registratin prcess fr 2015 & beynd with secretary, including prviding incentives fr early & repeat registratin t allw fr better & mre structured planning fr ftball & cheer seasns 2015 Gals: Wrk with Bard and membership t identify 2, 5, and 10 year gals fr the assciatin t include: Ptential Capital prjects, facility imprvements, partnerships with ther assciatins Streamlined and better dcumented prcesses Investigating alternative cmpetitive pprtunities, shuld the need arise Review vendr relatinships; investigate new surces fr equipment, etc. Further expand upn Spnsrships and Fundraising effrts Fcus n marketing and additinal assciatin spnsred yuth prgrams t expand membership f the assciatin Wrk with Bard t identify future capital expenditure gals Further enhance the Cheer/Ftball partnership effrts Secretary: Kim Matthews Stream lined registratin prcess with VP fr 2014 & 2015 Online PayPal payment ptin and set up Dwlla nline payment accunt. Cmmunicated accunt balances frm PayPal & Dwlla t Treasurer, President & Vice President Wrked with all schlarship applicatins t have applicatin filled ut, apprved, & apprpriate payment Cmmunicated with Ftball Crdinatr, President & Vice-president, Registratins, refunds Wrked with Vice President t secure 3 Schlarship (dnatins t SVJFAC) Shared list f Vendrs fr Cheerfest with Cheer crdinatrs, & Cncessin, as well as Vice President fr Dnatin request Handed raffle tickets ut at events, instead f the cstly mailing.

4 2015 Secretary Gals: Cntinue t imprve and mnitr apprpriate discunts are in place fr deadlines fr individual registratins; Cmmunicate with the Treasurer accunt balance and transfers frm Dwlla and PayPal as well as generate apprpriate reprts requested by Treasurer fr year-end financials; Wrk with ptential schlarship applicants t receive paperwrk and present fr Executive Bard apprval; Help with seeking spnsrships; Wrk with Treasurer t ensure payment is received fr registratin and raffle tickets; Distribute raffle tickets at pen registratin and unifrm hand-uts; Wrk with ftball and cheer crdinatr t cmmunicate wait list and current registrants enrlled Treasurer: Dave Bacher Mnthly Treasurer s Reprt (Balance Sheet & Incme/Lss) Creatin f annual budget in February Submissin f 990 Nt-fr-Prfit incme tax return electrnically Renewal f annual licensing, including Game f Change with Butler Cunty & fd services with state Wrked with President t btain insurance plicies thrugh new agency, saving apprx. $500 Assisted in financial reprting fr new twnship agreements Assisted Cncessins t btain credit agreement with Cstc & American Express (Prir credit agreement with Mars Bank included mnthly fees even w/ut use) 2015 TREASURER GOALS Wrk with vendrs t increase electrnic payment ptins Attempt t utilize electrnic mail fr submissin f invices frm vendrs t increase disbursement efficiency Ftball: Pat Cercne & Dale Miller Enrllment- 9 ftball teams ages f 9 teams made the playffs G19 representative- attended mnthly meetings Certified safety prgram crdinatr: USA Ftball All G19 team caches certified by USA ftball Crdinated ftball peratins cmmittee UPMC base line Impact testing ffered free t all athletes HUDL fr all G19 teams Minimum play rules- updated All equipment has been updated, certified & replaced (Xenith is the new standard) Equipment csts reduced thrugh use f Xenith Minimum 4 referees n field fr all hme games Reduced injury numbers in especially cncussins Vendr accuntability was a pririty fr equipment

5 2015 ftball gals Bst ftball membership & number f teams Recruit & train new caches Repair & replenish game jerseys & equipment Wrk t fix referee issues with the G19 Cntinue t develp safety prgram Cntinue with vendr accuntability Explre ther develpmental ftball pprtunities utside the G19 Cheer: Becky Brwn & Christine Wilkersn 2 cmpetitive squads & 3 nn-cmpetitive squads Purchased mats fr tumbling & stunting practice Purchased new bm bxes 1st time SVJFAC has ever had pms & megaphnes Cheerleaders back n the rad traveling with ftball teams t away games SVJFAC Cheerleaders participated in hme cming parade fr the first time in mre than a decade Participated in Dem Day at the high schl Hsted anther successful Cheer Fest Held Spirit Week fr cheerleaders Implemented SV Spirit Days during Friday practices in August Held stunt clinic fr all cheerleaders & caches Cheerleaders participated in cheer clinic fr a frmer SVJFAC Cheerleaders senir prject Held weekly caches meetings Implemented firm attendance plicy ALS ice bucket challenge & made a dnatin f ver $250 2 very successful cmpetitive squads. Attended 4 cmpetitins, nt including ur wn cheer fest. Braves Cheer with 2 first place & 1 secnd. Our last cmpetitin will be held Nv. 9th. Warrirs cheer with 2 first place 1 secnd. Our last cmpetitin will be held Nv. 9th. Swept jump ff & tumble ffs at cmpetitins in bth divisins. Wn Spirit Award at Ambridge with the help f ur Warrirs ftball family. Held successful chregraphy camp at Pittsburgh Superstars facility Cheer Gals: Cntinue t market via scial media all the great stries f ur cheer prgram & reach ut t past & present cheerleaders fr registratin Have a cheer squad fr every ftball team & cntinue t travel with team. Re-implement meet & greets with cheer & ftball. Add anther cmpetitive squad Wrk with Heather Lewis n changing cheer tryuts fr 7th & 8th graders s every cheerleaders gets the pprtunity t cheer Find a permanent indr facility t stre ur mats & hld indr practices fr cmpetitive squads. Cntinue t build a relatinship with ftball & cheer. One f respect & supprt fr ne anther Develp caching staff Revise chregraphy camp t extend ver a week rather than 3 eight hur days. Revise teen cach applicatin & set firm expectatins Hld team mm meetings biweekly alng with caches

6 Cntinue t develp wrking relatinships with ther cheer crdinatrs t make cheer fest a bigger success Cntinue t participate in cmmunity events Cmmunicatins: Mary Kreisberg Family fun day- 2 years in a rw Pictures- new vendr & stream lined prcess Cmmunicatins plicy updated with twnship/prvide SVJFAC Vlunteer hurs t the Twnship Team mms- highly rganized Increased cmmunity marketing effrts: press, signs, advertising, scial media Yearbks Senir Appreciatin Day Cmmunicatins t the General Membership Gd/Welfare- handled all items Bard Nminatins Website /Scial Media manager 2015 Cmmunicatins Gals Cntinue psitive and successful cmmunicatin plicy Cntinue t supprt 2014 initiatives listed abve Successful 2015 family fun day Flag Ftball/Facility: Brandn Fischer Flag ffered free t 84 children / Free camp shirts Graham Park Fields A, B, C, have been winterized. Week f Nvember 3 rd 10 th - Cleanup & rganizatin f Graham Park Film Rm, cage, & garage. As well as the rganizatin & cleanup f Cranberry Field Huse. Key & equipment accuntability in place- new electrnic lcks n all drs Lighting expenses reduced: Lighting use review at Graham Park & Cranberry Park: Audited lighting use in the years Between September 01 & Nv 01 the number f hurs used fr lights: hurs, hurs, hurs, hurs. This year we used the lights 261 fewer hurs than 2011 & 61 fewer hurs than 2013 by clser cntrl f lighting schedule & nly turning n lights when we need them (n aut scheduling) Facilities and Flag gals Cnservatin f field Lights & keep csts reduced. Keep the trend ging Maintain fields n a weekly basis (check fr divides, maintain garages, keep cages rganized with all the caches help t reprt any issues with facilities) Nminate a secnd facilities crdinatr in rder t keep everything up t par. May- June 2015 SVJFAC t partner with Cranberry Twp. t hld its first annual Flag Ftball Mini Camp Prgram. Details t fllw. Explre independently running summer ftball camp

7 Finance: Brian West New Twnship field use plicy- twnship SVJFAC Legacy Plan Partnership with SVHS Ftball; aligned SVJFAC bjectives. Partnership with SV Ftball fr yuth recgnitin night at high schl Restructured Cach Hll Camp Skills based, supprts SVJFAC standards / Heads Up tackling. Caching Clinic with Cach Hll. Revlutin Partnership Cntinued speed & agility camps. Nutritin guide fr all players 2015 FINANCE COORDINATOR GOALS Establish 5 year fiscal plan Explre hw t increase the value f SVJFAC membership. Identify & implement areas f cst savings & additinal revenue generatin. Explre fund raising ptins (e.g., raffle tickets, cupn bks, fd sales, etc.) Explre capital imprvement prject ptins (e.g., finish ut Graham Park film rm, turf field, etc.) Expand Lcal Business Strategic Partnerships (e.g., restaurants fr pst-game meals. Expand Lcal Business Spnsrships Expand Revlutin Partnership Ftball specific training in additin t speed & agility. Kinesthetic warm-up guide & clinic fr SVJFAC caches. Cre & neck strength prgram. Mentrship & mtivatin prgram Explre interactin with Steelers & ther pr/ semi-pr athletes. Cncessins: Deb Irwin Sales: $22,313.71, Csts: $12,105.87, Prfit: $10, New cncessin vendr fr sda- negtiated cntract after cmplete due diligence investigatin New cncessin equipment shpped fr & purchased clers & ice machine after due diligence investigatin Crdinated cheer fest cncessins Helped crdinated family fun day cncessins Increased cncessins sales by staffing Nrth Cathlic ftball events Instituted new prcess fr hiring teen wrkers 2015 Gals Cntinue t evaluate menu ptins & prcesses fr prfitability Cntinue t supprt assciatin initiatives Auxiliary: Jen Hancx Stream lined apparel rders using nline rders Made apparel prfitable again! Implemented tw nline stres as well as a small amunt f n hand merchandise Fundraising dinners in Spring at Anthnys Cal Fired Pizza Jacket Sales fr all age levels Successful mvie night scial in August

8 Octber 2013 Treasurers Reprt: Incme Jan - Oct 14 Advertising - Signage 6, Family Fun Day PayPal Registratin Lacrsse Assciatin 5, Fundraising Jersey Sales Cheer Apparel 17, Helmet Purchases 1, /50 Raffle 1, Registratin fees 64, Raffle Ticket Sales 3, Cheerfest revenue 8, Cncessin stand - sales 17, Apparel - sales 1, Year bk sales Cmpetitin Fees 4, Ttal Incme 134, Expense Admin Supply Cheer - Equipment 2, Cndlence/Sympathy Ftball Supplies 6, Ftball Expenses 3, Transprtatin Field Maintenance 1, Helmet Buyback Helmet Recnditining 3, Cheer Camp 4, Cheer Apparel/Bws 15, Fundraising Expenses Web Site/ Bankcard Fees Tilet Rentals Facility Imprvements 1, Security Expense Cheer Misc. Exp 1, Raffle Ticket Expenses Raffle Ticket Payut Cncessin stand 4, Refunds 2, Registratin expenses Year bk printing 2, Apparel - fr sale 4, Advertising 3, Bank charges Beverage csts 1, Cheerfest 2, EMT 2, Fd csts 1, Insurance 9, Pstage Referees & EMT 10, Supplies Utilities 11, Ttal Expense 104, Net Incme 29,910.73

9 Oct 31, 14 ASSETS Current Assets Checking/Savings ESB Merchant 11, ESB Checking 10, Nrthwest MM308 56, Petty Cash Ttal Checking/Savings 79, Ttal Current Assets 79, Fixed Assets Linder Pavilin 11, Equipment-FIXED 42, Fencing at GP 17, Screbard at GP 51, Bleecher Prject at GP 163, Strage Facility 88, Bleacher prject 14, Lighting csts 60, Ttal Fixed Assets 450, Other Assets Accumulated Depreciatin -62, Ttal Other Assets -62, TOTAL ASSETS 466, LIABILITIES & EQUITY Equity Retained Earnings 437, Net Incme 29, Ttal Equity 466, TOTAL LIABILITIES & EQUITY 466,911.06