Swimming & Diving State Final Meet Information For Evanston (Twp.) High School

Transcription

1 Sunday, Nvember 16, :55:30 AM Team Packet Pick-up: Due t limited space/cngestin at the sign-in area, we ask nly fr the caches t cme t the check-in area t pick-up the Team r Diving Packet. Swimmers d nt need their passes t gain access t the Swimming Pl fr practice n Thursday night. PARTICIPANT/COACH ENTRANCE is Dr 30 ff f Church Street near the tennis curts (just west f frmer entrance). One TEAM PARKING PASS is given at Thursday night packet pick-up t schls with 4 r mre ttal participants. Team parking is reserved at the ftball stadium n Church Street. This is NOT fr large buses. Teams arriving in LARGE BUSES shuld be drpped ff n Church Street by Tennis Curts. Large bus parking is available n Lake Street between the rear driveway and Pitner Street. ALL Schl Lts are pen fr parking after 3:00 p.m. n Friday and all day Saturday. Cach must accmpany swimmers and remain n-site. Ntice: We ve experienced several prblems as a result f cach s wristbands being prvided t athletes, parents, etc. As caches yu are well aware f the limited space available n the deck. At times it is difficult t get all f the apprved persnnel n deck. The passes issued t participants and the wristbands issued t caches in the State Final packet are nn-transferable, they are t be used nly by rstered athlete. IHSA Schls Center Imprvement-Caching Requirement: Nw that every cach has a USER ID and Passwrd assigned t them, All Head and Assistant Caches MUST have the fllwing infrmatin in their caching prfile thrugh the IHSA Schls Center r caches will be denied caching credentials at the State Final Meet. Caches can lgin t their caching prfile t verify that IHSA has the infrmatin. 1.) hw they are Certified t Cach (ISBE, ASEP, etc.) and 2.) IHSA PES Examinatin Cmpletin/Pass Date. If bth f these requirements are nt indicated in each caching prfile in the IHSA Schls Center, caches will nt be issued caching credentials fr the State Turnament series. Peple caught using a pass intended fr legitimate caches and/r rstered athletes will have their pass revked and remved frm the facility. In additin, caches may have sanctins placed against them frm caching the remainder f the state final and/r be placed n prbatin. It is ur desire t prvide the greatest experience pssible fr he athletes, caches, fficials and fans. T d s, we must have the help f everyne invlved. On behalf f the IHSA and ur hst, Evanstn Twnship High Schl, we thank yu in advance fr yur cperatin with this matter. Wristband Plicy/Distributin: Qualified caches, wh have met the abve cnditins and are listed n the schl s On-Line List f Participants, shall be issued a caches wristband using the fllwing frmula: **1-5 Qualifiers = 2 bands**6-10 Qualifiers = 3 bands**11 Qualifiers & abve = 4 bands Managers r Trainers with rub-dwn tables will nt receive a participant pass r caches wristband. 1. The number indicated next t each schls name n the Swimming Sign-In Sheet indicates the ttal number f wristbands allwed fr that particular schl. This is a pre-determined number set by IHSA and it is based n the number f State Final qualifiers. Once they have reached that number, they are nt allwed any extra. Each cach must sign fr his/her wn wristband and it is placed n the wrist by check-in staff. S:\Rn\Swimming\14-15\EDITED SF Infrmatin-Evanstn.dc 1

2 2. Every Diving Cach autmatically gets ne wristband upn check-in. If yur schl nly qualifies a diver, they will be entitled t tw wristbands. Each cach must sign fr his/her wristband and is nt part f the Swimming caches wristband alltment. 3. If a cach r an fficial is listed as part f a schl s caching staff, they are crssed ff the sign-in sheet. Thse peple nly get the Officials wristband that will be supplied in their fficials packet. 4. On Swimming Sign-In Sheet, the Diving Caches are crssed ut. This means they need t sign in n the Diving Sign-In Sheet. 5. If yu are a cach fr multiple qualifying schls, yu are entitled t ne wristband. 6. Participant and cach passes shall nt be transferable and shall entitle thse persns wh receive participant passes nly t the seating assignment in the pl deck area. IHSA has the authrity t revke a participant and/r caches wristband at any time. Certified caches wh are listed in the IHSA Schls Center and n the List f Participants will be issued a caches wristband (in accrdance with the abve frmula). Hwever, thse caches must meet all IHSA Caching By-law Requirements and its subsectins (By-law 2.070). Caches wh d nt meet By-law are nt eligible and cannt be entered n the On-line List f Participants and are nt eligible t receive a wristband. Only legitimate caches and authrized meet persnnel wh have been issued wristbands and stamped cntestants shall be allwed n the pl deck at the Sectinal and State Final meet. 7. In an effrt t ensure that nly apprved persnnel are n the pl deck, meet management and/r IHSA fficials will secure the required wristband n caches as they enter the facility. Any band that appears t be tampered with at anytime during the champinship will be cnfiscated and the individual in pssessin will nt be allwed entrance withut the purchase f a ticket. If n tickets are available fr purchase the individual will nt be allwed admittance. There have been numerus instances in the past tw years invlving caches prviding an extra caches band t individuals ther than the certified cach fr which the band was apprved and intended. Schls invlved in the transfer f caches bands will have themselves and their prgram placed n prbatin fr the fllwing year. 8. The IHSA will eliminate the diving cach s wristband frm the number f allwable cach s wristbands as calculated by the number f qualifying swimmers and divers. The qualifying divers will be remved frm the list f qualifiers used t determine the number f caches wristbands. In ther wrds, the swimming caches wristbands will be determined by using nly the number f swimmers qualifying frm each team. State Final Qualifier Packet Cntents: Please check with IHSA persnnel, if any items are missing frm yur packet befre yu leave the check-in area. Items will nt be replaced nce yu leave the check-in area. Participant passes fr bth days will be included with the team packet n Thursday/Friday. Friday & Saturday Participant Passes (1 per qualifier): Yu will receive a pass fr each qualifier. If yur schl qualified a diver, the Participant pass is included in the Diving Packet. State Final Qualifier Pins: 1 per qualifier. Caches are nt entitled t State Final Qualifier pins. S:\Rn\Swimming\14-15\EDITED SF Infrmatin-Evanstn.dc 2

3 IMPORTANT NOTICE: POOL ENTRY PROCESS FOR COACHES AND PARTICIPANTS Teams will be assigned an Entrance Order number based n the prtcl listed belw. The number will determine the rder f team entry t the pl deck fr the purpse f reserving bleacher seating fr their team. The actual schl entry list will be psted n the IHSA Swimming & Diving Webpage after sectinal cmpetitin is cmpleted. Friday Teams and caches are t gather in Gymnasium (G170) n later than 1:30 p.m. in Entrance Order number fr the purpse f initial team entry nt the pl deck. Meet Officials will lead teams t the Pl deck n later than 1:40 p.m. The Gym will pen at 9:00 a.m. but entrance t the Pl Deck will be slely n the basis f Entrance Order number. The Entrance Order number will be the same fr Friday and Saturday. Saturday Teams and caches are t gather in Gymnasium n later than 9:15 a.m. in Entrance Order number fr the purpse f initial entry nt the pl deck. Meet Officials will lead teams t the Pl deck n later than 9:45 a.m. The Gym will pen at 8:30 a.m. but entrance t the Pl Deck will be slely n the basis f Entrance Order number. The intent f the Entry Order is t prvide the fllwing; 1. A cntinued emphasis n safety in regards t deck entry fr participants and caches 2. A unifrm methd t enhance the efficiency team seating by seating larger grups first. 3. A reductin in the wait times required fr teams t get n deck, allwing later team arrivals and better use f time by caches and athletes. The Entrance Order Number will be assigned based n the fllwing criteria and psted n the IHSA website by Mnday f the week fllwing the sectinal meet. 1. Hst schls will be first r have their area reserved in advance. 2. Teams will then be rdered by the number f cntestants they have qualified; a. Relays equal fur. b. Each individual qualifier including divers equals ne. i. Multiple event qualifiers will cunt as ne fr each event i.e., swimmers in tw individual events cunt as tw. 3. Ties will be brken by awarding the next number in rder f the teams place at the previus year s state meet. 4. Remaining ties will be brken by randm draw frm the teams that are tied. S:\Rn\Swimming\14-15\EDITED SF Infrmatin-Evanstn.dc 3

4 Admissin: N ne will be allwed in the building unless they have a ticket r pass. Upn entering the building, all spectatrs will be required t wear a wristband which identifies their rder f entry and crrelates t their rder f entry int the pl balcny at the designated time. N spectatr will be allwed t leave the building and re-enter nce they arrive (cncessins are available). Please make cnnectins ahead f time and get this infrmatin t yur parents and spectatrs. Children: N children will be allwed n the pl deck r in the cmpetitrs area at any time. Children are nly allwed in the spectatr areas, with a spectatr wristband. Cat/Bag Check: Due t the limited seating capacity, spectatrs Must check their cats, large bags and any hard seat back chairs. There will be a cat check n the first flr, immediately after yu enter the building. There will be n charge fr this. Persns with cats, large bags and hard seat back chairs will nt be admitted t the spectatr area. Declared False Start: In accrdance with Rule any declared false start must be given t the Meet Referee n later than 15 minutes prir t the start f the race. Diving Caches and Cmpetitrs Prcedures fr Friday Diving: All cmpetitrs will use the Girls Pl Lcker Rm n Friday. Yu must enter the building at the participant/cach entrance at Dr 30 n Church Street near the tennis curts. Drs pen Friday mrning at 6:30am. Prcedures fr Saturday Diving: If yur diver qualifies fr the finals n Saturday, tickets will be n sale immediately fllwing the diving prelims at the spectatr main entrance in the Beardsley Gym Lbby. Yu may purchase up t tw (2) tickets fr the Saturday Finals. The cst f each ticket is $10.00 and is due at that time. If yu qualify t cmpete n Saturday, yu must use the lcker assigned in the Gym Lcker Rm. Filming and Vide Taping: At the State Final Meet, filming and vide taping will be permitted prvided that equipment is self-cntained, needing n pwer utlet, that the equipment is cmpact and hand-held and can be perated frm the spectatr s seat with n tripd being used r space beynd that nrmally ccupied by ne spectatr. Spectatrs wh d nt abide by these prvisins will be prhibited frm filming r videtaping during the State Final meet. Please infrm yur caches, students, parents and spectatrs abut these prvisins. Please be advised that Flash Phtgraphy is Prhibited! Hspitality: Caches Hspitality: There will be a hspitality rm fr caches in the Mle Hle. Only water will be available and fd will nly be served at 5:00 p.m. n Friday and 12:30 p.m. n Saturday. Officials Hspitality: There will be a hspitality rm fr vlunteers, fficials and IHSA guests nly in Gym G175. Lanes: Lanes 1-6 will be used fr the Prelims and fr the Finals. Lcker Rms Caches/Officials: The Bys pl lcker rm will be reserved fr use by Male Caches and Officials. The Girls pl lcker rm will be reserved fr Female Caches and Officials. These persns must enter the deck area via the entrance frm their respective pl lcker rms. Lcker Rm Assignment: Yu will receive yur lcker rm assignment when yu pick up yur schl packet at packet pick-up. Divers will use the Girls Pl Lcker Rm n Friday and they will dress with their teammates n Saturday. S:\Rn\Swimming\14-15\EDITED SF Infrmatin-Evanstn.dc 4

5 Lcks/Twels: Cntestants, caches and fficials must prvide their wn lcks and twels. These items will nt be furnished by Evanstn. Officials Meeting: The fficials meeting will be held in the Rm G180 n Friday at 2:00 p.m. and Saturday at 10:30 a.m. Parking Spectatrs Spectatrs will NOT be allwed t park in schl parking lts until 3:00pm n Friday. All schl lts are pen t the public n Saturday. Street parking is permitted n the suth side f Church Street and in frnt f ftball stadium. Street parking is nt allwed n Davis Street and is limited n the east side f Ddge Avenue. NEW: n Friday nly, the parking lt just west f the ftball stadium and the driveway f the ftball stadium will be pen fr spectatr parking all day and are accessible frm Church Street. There will als be parking available in the middle f the parking lt f the mall lcated suthwest f Dempster St & Ddge Ave just tw blcks suth f ETHS. An ETHS activity bus will be available t shuttle spectatrs between these lcatins and the pl between Nn-2:30pm and then between 6:00pm and the end f the meet. ETHS will nt mnitr these parking lcatins s d nt leave valuables in yur cars. Patrns are reminded t heed all lcal parking rdinances. Htel & Shuttle Infrmatin ETHS encurages all teams and spectatrs t stay at the Hamptn Inn & Suites lcated ff f I-94 n 5201 Old Orchard Rad in Skkie just west f Old Orchard Shpping Mall. Call t make yur reservatin. Mentin ETHS when making yur reservatin t receive yur IHSA State Swim Meet discunt. NEW: Hamptn Inn & Suites will be prviding direct shuttle service t and frm the IHSA State Swim Meet at ETHS t help reduce parking prblems arund the high schl. All guests interested in this shuttle service shuld tell the frnt desk in advance in rder t best crdinate and schedule this service. Participant Passes: Imprtant! Cmpetitrs MUST have their participant pass t enter the pl each day. Upn entering the nrth side dr, their participant pass will be cllected and they will have their hand stamped. If they leave the pl and hallway area fr ANY reasn, they shuld make sure their stamp is visible in rder t be allwed t return t the pl and hallway area. Cmpetitrs May Nt enter the balcny at any time. Spectatrs May Nt enter the lcker rms at any time. Participant Pass Seating fr Swimming Prelims and Finals: Participant passes are fr pl deck seating nly during the Swimming Prelims n Friday and the Finals n Saturday. N participant stamps will be admitted t the spectatr seating areas at any time. Participant Pass Pl Deck Seating: Cntestants will nt be admitted t the pl deck area during the State Final unless they are in cmpetitive attire. Glass bttles, metal cans, fd, large gym bags, street shes and street clthes are NOT permitted n deck. Bare feet are nt permitted in the lbby. Cntestants Wh D Nt Qualify fr the Finals: Swimmers and divers wh are eliminated n Friday will be admitted t the pl deck n Saturday nly by having a New Participant Pass. They will be included in the packet picked-up n Thursday/Friday. This will allw them t enter the lcker rm and they must be in cmpetitive attire. Under n circumstances will they be allwed in the balcny. Nn-qualifying cntestants are asked t stay ut f the water prir t the Finals. Glass bttles, metal cans, fd, large gym bags, street shes and street clthes are NOT permitted n deck. Bare feet are nt permitted in the lbby. S:\Rn\Swimming\14-15\EDITED SF Infrmatin-Evanstn.dc 5

6 Phtgrapher: A phtgrapher will be available t take pictures f the winners f each event while the winners are n the blcks t receive awards. Immediately after the meet, they will take pictures f the winning team and runner-up. When cntestants have their pictures taken by the IHSA Official Phtgrapher, nly a swimsuit r warm-up is t be wrn. N extra headgear r cstume is permitted. Press Rm: There will be a Pressrm in the Caches ffice lcated ff Beardsley Gym. Results will be psted. Phne lines will be available in that ffice. Press Interview Rm and Pictures: We will use the Bys Pl Lcker Rm as a Press Interview Rm after each event n Saturday. Rub-Dwn Tables: They are nly allwed in the center f the rped-ff areas in G170 and G160. N rub-dwn tables will be permitted n the pl deck r in the lcker rms. There will be clsed circuit TV available in all f these areas. Spectatr Entrance and Seating: Spectatrs will be admitted nly at the spectatr seating areas with a ticket. N spectatrs will be admitted t the lcker rms r the pl deck area. Upn entering the building, all spectatrs will be required t wear a wristband which identifies their rder f entry and crrelates t their rder f entry int the pl balcny at the designated time. N spectatr will be allwed t leave the building and re-enter nce they arrive (cncessins are available). Please make cnnectins ahead f time and get this infrmatin t yur parents and spectatrs. Swim Breaks: There will be a 15-minute break after the 50-Yard Freestyle n Friday and after the Diving n Saturday. During the preliminaries and finals there will be a minimum f 15-minutes in the pl warm-up after the 200-yard freestyle relay. Time Schedule and Practice Time: Practice times are limited. Caches are asked t be cnsiderate. Unifrm/Suits Cach Verificatin f Legal Unifrms and Attire: When the cach signs fr the team r diving packet, the cach is verifying t the Meet Referee that the team s suits and attire are legal as required by Rule Will Call: Any tickets yu want t leave fr spectatrs must be left at Will Call, lcated at the Main Entrance f Beardsley Gym n the east side f the building n Ddge Avenue. Yu must supply yur wn envelpe t leave tickets at Will Call. Evanstn Twnship High Schl will nt be respnsible fr supplying envelpes fr Will Call. All f us at Evanstn sincerely hpe yu enjy the IHSA Swimming and Diving State Final Champinships. If we can be f any help, please d nt hesitate t ask ur staff. Gd Luck t all f yu. Chris Livatin, Athletic Directr Evanstn (Twp.) High Schl Swimming and Diving State Final Manager S:\Rn\Swimming\14-15\EDITED SF Infrmatin-Evanstn.dc 6

7 Prcedure fr Presentatin f Individual and Team Awards Awards Presentatin: Medallins will be awarded t 12 place winners in each individual and relay event. They will be presented immediately fllwing each event, beginning with the 12 th place. Head caches may be asked t help distribute awards during the awards presentatin. IHSA will cnduct events fr Athletes with Physical Disabilities. The awards will be presented t these athletes immediately prir t the award winners in the able bdy event f the same distance. The same prcedures will be fllwed as seen belw. Head caches are invited t participate in the award ceremny. Caches f champins shuld reprt t the awards area n the pl deck immediately fllwing the champinship race in each event. Cnslatin Awards Individual 12 th - 7 th The Cnslatin Awards 12 th - 7 th will be given ut immediately after the Champinship Finals are cmpleted. The head cach f the individual champin will help drape medallins, beginning with the 12 th place awards, they will receive their medal n deck then step up nt the 6 th lane starting blck, the 11 th place finisher t the 5 th lane starting blck, etc. The Champinship Awards Individual 6 th - 1 st The Champinship Awards 6 th - 1 st will be given ut immediately after the Champinship Finals. The head cach f the individual champin will help drape medallins, beginning with the 6 th place awards, they will receive their medal n deck then step up nt the 6 th lane starting blck, the 5 th place finisher t the 5 th lane starting blck, etc. Cnslatin Awards Relay 12 th - 7 th The Cnslatin Awards 12 th - 7 th will be given ut immediately after the Champinship Finals are cmpleted. The head cach f the individual champin will help drape medallins, beginning with the 12 th place awards, they will receive their medals n deck then step up nt the 6 th lane starting blck, the 11 th place finishers t the 5 th lane starting blck, etc. The Champinship Awards Relay 6 th - 1 st The Champinship Awards 6 th - 1 st will be given ut immediately after the Champinship Finals. The head cach f the individual champin will help drape medallins, beginning with the 6 th place awards, they will receive their medals n deck then step up nt the 6 th lane starting blck, the 5 th place finisher t the 5 th lane starting blck, etc. 3 rd Place Team The head cach f the 3rd place team will help drape medallins. Members f the 3 rd place team will be annunced beginning with the Superintendent, Principal, Athletic Directr, Head Cach, and Assistant Caches. Athletes will be annunced in the rder printed in the fficial prgram. Individuals are asked t stand in line, step up n the blck when their name is annunced t be draped with the medal, step dwn when the next persn is called. After the team has received all f its medallins the team trphy will be awarded t the Head Cach and Captains. 2 nd Place Team The head cach f the 2 nd place team will help drape medallins. Members f the 2 nd place team will be annunced beginning with the Superintendent, Principal, Athletic Directr, Head Cach, and Assistant Caches. Athletes will be annunced in the rder printed in the fficial prgram. Individuals are asked t stand in line, step up n the blck when their name is annunced t be draped with the medal, step dwn when the next persn is called. After the team has received all f its medallins the team trphy will be awarded t the Head Cach and Captains. 1 st Place Team The head cach f the 1st place team will help drape medallins. Members f the 1 st place team will be annunced beginning with the Superintendent, Principal, Athletic Directr, Head Cach, and Assistant Caches. Athletes will be annunced in the rder printed in the fficial prgram. Individuals are asked t stand in line, step up n the blck when their name is annunced t be draped with the medal, step dwn when the next persn is called. After the team has received all f its medallins the team trphy will be awarded t the Head Cach and Captains. S:\Rn\Swimming\14-15\EDITED SF Infrmatin-Evanstn.dc 7